{"id":500542,"url":"https://alion.io/job/chanel-division-assistant-retail-administration","title":"Division Assistant & Retail Administration","company":{"id":3129,"name":"CHANEL","domain":"chanel.com","url":"https://alion.io/company/chanel","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":166,"ghost_share":0,"stale_share":0.904,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Management","role_family":"Management","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hong Kong"],"countries":["HK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":85000,"period":"year","method":null,"sample_n":19148},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-01T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-31T08:32:27Z","board_verified":true,"closed_at":null,"days_open":60,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":60},"description":"As the Chanel Division Assistant in Hong Kong, you will serve as an essential operational anchor, driving business efficiency and seamless coordination across the division. In this multifaceted role, you will deliver high-level executive support to the General Manager while managing critical divisional administrative workflows, business planning materials, and analytical reports.\nOperating as a central hub of communication and governance, you will orchestrate executive logistics, oversee annual meeting calendars and budget tracking, facilitate retail administrative operations, and coordinate new team member onboarding. This position requires exceptional organization, proactive problem-solving, and the ability to navigate diverse priorities with discretion, agility, and attention to detail.\nWhat impact you can create at Chanel\nProvide Executive Support for the GM: Lead end-to-end calendar management, resolve scheduling conflicts, manage professional correspondence, organize travel logistics, and prepare comprehensive meeting materials.\n\nDrive Divisional Governance & Meeting Planning: Develop and manage the comprehensive annual meeting calendar, coordinate agendas and logistics for internal and external meetings, and oversee working timelines for budget and alignment milestones.\n\nMonitor T&E Budget & Financial Tracking: Collaborate with Finance and Divisional Leads to plan annual Travel & Entertainment budgets, tracking expenses against allocations and identifying cost-optimization opportunities across financial cycles.\n\nFacilitate Retail Excellence & Frontline Operations: Prepare regular business planning materials (target setting, incentive calculations, Research data), manage POS daily supplies and licensing, oversee uniform ordering, and drive \"Retail Green\" CSR initiatives alongside client reward logistics.\n\nCoordinate Seamless Onboarding: Support new staff integration across their 100-day program, coordinating setup and scheduling to ensure smooth transitions into the division.\n\nYou are energized by\nInnovative Problem-Solving: Finding creative approaches to complex tasks, balancing multiple priorities, and thriving in dynamic, ambiguous environments.\n\nCourageous Collaboration: Challenging the status quo, influencing key topics, and facilitating meaningful dialogues across all organizational levels in a non-hierarchical spirit.\n\nOperational Excellence: Bringing order, structure, and seamlessgovernance to fast-paced business operations and executive commitments.\n\nBuilding Partnerships: Interacting with diverse teams and fostering strong, trust-based working relationships across functions.\n\nWhat you will bring\nExecutive Support Experience: Proven track record supporting senior executives and business leaders within multinational organizations.\n\nOrganizational & Influencing Skills: Outstanding planning, time management, and organizational abilities, with a demonstrated capability to drive impact through influence.\n\nInterpersonal & Communication Mastery: Excellent verbal and written communication in English and Chinese (translation capabilities an added advantage), combined with high empathy, humility, and active listening.\n\nAdaptability & Technical Savvy: Open-minded approach to discovering new methods, strong business sensitivity, and advanced proficiency in MS Office (PowerPoint, Word, 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