{"id":1161636,"url":"https://alion.io/job/chaparral-medical-group-administrative-assistant","title":"Administrative Assistant","company":{"id":674239,"name":"Chaparral Medical Group","domain":"chaparralmedicalgroup.com","url":"https://alion.io/company/chaparralmedicalgroup","size_band":"11-50","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ontario, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-09-23T21:37:52Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T12:02:53Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Company Overview\n Over the past 40 years, Chaparral Medical Group (CMG) has established itself as a leading primary and multi-specialty care provider for California’s Inland Empire. In 2022, CMG joined forces with Akido Labs, a tech-enabled healthcare company, to transform the healthcare experience from the ground up. This partnership joins CMG’s medical services with Akido’s innovative technology to relieve the frustrations felt by everyone involved in care delivery, from medical providers and their staff, to the patients and their families. Ultimately, this means our providers spend more time caring for patients and less time bogged down with administrative work. \nAs part of the Akido medical network, we are currently responsible for more than 250,000 patients in Southern California, with plans to expand into new markets across the U.S. We care deeply about the communities we serve and are committed to providing accessible, high quality healthcare that helps our patients and communities live their fullest lives. We're building a dynamic, diverse and driven team as we continue to grow and broaden our impact. We are seeking passionate people who care deeply about helping patients and communities. We hope you’ll join our team\nThe Opportunity\nThe Administrative Assistant provides comprehensive administrative and operational support to departmental leadership and team members. This role is responsible for coordinating daily office functions, maintaining records, managing communications, scheduling meetings, and assisting with special projects to ensure efficient departmental operations. The Administrative Assistant serves as a key resource for internal and external staff while maintaining professionalism, confidentiality, and exceptional customer service.\nEssential Functions\nProvide administrative support to leadership and operational teams.\nManage calendars, schedules, meetings, and conference arrangements.\nMaintain accurate records, files, and databases in accordance with organizational policies.\nCoordinate office operations, supplies, and equipment needs.\nAnswer and direct incoming calls, emails, and inquiries promptly and professionally.\nAssist with onboarding activities and administrative support for new employees.\nEnsure compliance policies, procedures, and confidentiality requirements.\nPerform other duties as assigned to support operational objectives.\nKey Responsibilities\nAdministrative Support\nSchedule and coordinate meetings, appointments, and events.\nMaintain organized filing systems, both electronic and paper-based.\nCommunication & Customer Service\nServe as a point of contact for internal departments and external partners.\nRespond to inquiries and route requests to appropriate team members.\nMaintain professional communication standards when interacting with staff, patients, vendors, and leadership.\nRecords Management\nManage confidential documents and information with discretion.\nEnsure departmental records are complete, accurate, and readily accessible.\nSupport data entry and reporting activities as requested.\nOffice Coordination\nMonitor and order office supplies and equipment.\nCoordinate office logistics and administrative workflows.\nAssist with departmental audits, tracking tools, and operational documentation.\nRequired Qualifications\nHigh school diploma or equivalent required.\nMinimum of 2 years of administrative support experience.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\nStrong organizational, time management, and multitasking skills.\nExcellent verbal and written communication skills.\nAbility to maintain confidentiality and handle sensitive information.\nStrong attention to detail and accuracy.\nAbility to work independently and collaboratively in a fast-paced environment.\nPreferred Qualifications\nExperience supporting healthcare, medical group, or multi-site operations.\nExperience with electronic health records (EHR) systems.\nProject coordination or office management experience.\nBilingual skills preferred.\nAdvanced proficiency with Microsoft Excel and reporting tools.\nPhysical Requirements\nAbility to sit and/or stand for prolonged periods of time.\nAbility to move/carry objects up to 20 pounds.\nAbility to communicate with others to exchange information.\nAbility to use and/or type on a laptop/keyboard.\nImpact of the Role\nThe Administrative Assistant plays a critical role in supporting organizational efficiency by ensuring administrative processes run smoothly, communications are managed effectively, and leadership can focus on strategic priorities. This position enhances operational productivity, improves collaboration across departments, and contributes to a positive and professional work environment.\nHourly pay range\n$25—$28 USD\nChaparral Medical Group and Akido MSO are an equal opportunity employers, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.","description_format":"text","description_chars":4982,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-24T00:04:48Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":18,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":56000,"is_top_pay":false},"html_url":"https://alion.io/job/chaparral-medical-group-administrative-assistant","json_url":"https://alion.io/job/chaparral-medical-group-administrative-assistant.json","meta":{"generated_at":"2026-09-24T13:28:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}