{"id":1019796,"url":"https://alion.io/job/chaparral-medical-group-grievance-coordinator","title":"Grievance Coordinator","company":{"id":674239,"name":"Chaparral Medical Group","domain":"chaparralmedicalgroup.com","url":"https://alion.io/company/chaparralmedicalgroup","size_band":"11-50","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ontario, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":28,"max":34,"currency":"USD","period":"hour","gross":null,"usd_annual":68000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-17T20:15:38Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-09-24T16:35:30Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Company Overview\n Over the past 40 years, Chaparral Medical Group (CMG) has established itself as a leading primary and multi-specialty care provider for California’s Inland Empire. In 2022, CMG joined forces with Akido Labs, a tech-enabled healthcare company, to transform the healthcare experience from the ground up. This partnership joins CMG’s medical services with Akido’s innovative technology to relieve the frustrations felt by everyone involved in care delivery, from medical providers and their staff, to the patients and their families. Ultimately, this means our providers spend more time caring for patients and less time bogged down with administrative work. \nAs part of the Akido medical network, we are currently responsible for more than 250,000 patients in Southern California, with plans to expand into new markets across the U.S. We care deeply about the communities we serve and are committed to providing accessible, high quality healthcare that helps our patients and communities live their fullest lives. We're building a dynamic, diverse and driven team as we continue to grow and broaden our impact. We are seeking passionate people who care deeply about helping patients and communities. We hope you’ll join our team\nPosition Summary \nThe Grievance Coordinator is responsible for the management, investigation, documentation, and resolution of all health plan grievances, complaints, appeals support, and regulatory inquiries for clinics across the region. This role serves as the central point of contact for health plan grievance communications and ensures timely, accurate, and compliant responses in accordance with federal, state, health plan, and organizational requirements. \nThe Grievance Coordinator partners closely with clinic leadership, providers, operations teams, patient relations, quality, compliance, and health plans to investigate concerns, gather supporting documentation, identify root causes, and prepare comprehensive grievance responses. The position plays a critical role in maintaining regulatory compliance, improving patient satisfaction, identifying operational opportunities for improvement, and strengthening relationships with health plan partners. \nThe ideal candidate possesses strong investigative skills, exceptional written communication abilities, healthcare operations knowledge, and the ability to manage multiple deadlines in a fast-paced environment. \n Essential Functions\nServe as the primary coordinator for all health plan grievances, complaints, and member concerns received across the region. \nReceive, review, investigate, and respond to grievances within required regulatory and contractual timelines. \nCollaborate with clinic leaders, providers, departments, and operational teams to gather information needed for grievance investigations. \nPrepare clear, accurate, and professional written responses to health plans regarding member complaints and grievances. \nReview medical records, documentation, policies, procedures, and operational processes to support investigations. \nEnsure grievance responses meet health plan, CMS, state, delegated entity, and organizational requirements. \nMaintain detailed records of grievance investigations, findings, corrective actions, and resolutions. \nMonitor grievance deadlines and ensure timely submission of responses and supporting documentation. \nIdentify trends, recurring issues, and operational concerns through grievance analysis. \nEscalate high-risk, regulatory, compliance, or quality concerns to leadership as appropriate. \nCoordinate with Patient Relations, Quality, Compliance, and Clinical Operations teams to implement corrective actions. \nParticipate in audits and prepare documentation for health plan reviews and regulatory requests. \nMaintain confidentiality and compliance with HIPAA and privacy regulations. \nKey Responsibilities\nManage the grievance process from receipt through resolution for all assigned health plans and clinics. \nTrack and prioritize multiple grievance cases while ensuring compliance with turnaround time requirements. \nDraft professional grievance response letters and health plan communications. \nConduct routine follow-up with clinic leadership and stakeholders regarding open grievance investigations. \nMaintain grievance logs, databases, reporting tools, and supporting documentation. \nEnsure complete, accurate, and timely documentation of all grievance activities. \nAnalyze grievance trends and identify opportunities for process improvement and member satisfaction enhancements. \nAssist leadership in developing corrective action plans related to grievance findings. \nPrepare recurring reports and dashboards related to grievance volume, timeliness, outcomes, and trends. \nParticipate in health plan meetings and delegated oversight activities as assigned. \nProvide education and guidance to clinic staff regarding grievance management processes and best practices. \nSupport patient experience initiatives by identifying barriers impacting member satisfaction. \nCollaborate with operational and clinical leaders to address systemic issues contributing to grievances. \nMaintain current knowledge of health plan requirements, regulatory updates, and industry best practices. \nRequired Qualifications\nHigh School Diploma or equivalent required. \nMinimum of one (1) year of healthcare operations, patient relations, grievance management, quality, compliance, or health plan experience. \nExperience investigating and responding to patient complaints, grievances, or regulatory inquiries. \nKnowledge of managed care, healthcare operations, regulatory compliance, and health plan requirements. \nStrong written communication skills with the ability to draft professional and detailed correspondence. \nExcellent organizational and time management skills. \nAbility to manage multiple projects and deadlines simultaneously. \nProficiency with electronic health records (EHR), Microsoft Office Suite, and reporting systems. \nStrong analytical, problem-solving, and investigative skills. \nAbility to maintain confidentiality and exercise sound judgment when handling sensitive information. \n Preferred Qualifications \nExperience working with Medicare, Medicaid, Commercial Health Plans, or Delegated Medical Groups. \nPrior experience in grievance and appeals management. \nKnowledge of CMS, DHCS, NCQA, and health plan grievance requirements. \nExperience with quality improvement and performance improvement initiatives. \nExperience preparing regulatory responses and corrective action plans. \nPhysical Requirements: \nAbility to sit and/or stand for prolonged periods of time.\nAbility to move/carry objects up to 20 pounds.\nMoving from one work site to another as needed.\nAbility to communicate with others to exchange information\nAbility to use and/or type on a laptop/keyboard. \nHourly pay range\n$28—$34 USD\nChaparral Medical Group and Akido MSO are an equal opportunity employers, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.","description_format":"text","description_chars":7084,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-18T03:41:43Z"}],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.84,"p_room":0.9,"age_days":6,"expected_fill_days":18,"reasons":["conf:1","win:mid","comp:junior"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":68000,"is_top_pay":true},"html_url":"https://alion.io/job/chaparral-medical-group-grievance-coordinator","json_url":"https://alion.io/job/chaparral-medical-group-grievance-coordinator.json","meta":{"generated_at":"2026-09-24T18:09:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}