{"id":1730656,"url":"https://alion.io/job/charles-schwab-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":5314,"name":"Charles Schwab","domain":"schwab.com","url":"https://alion.io/company/charles-schwab-inc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Radancy","truth_index":{"grade":"A","score":95,"open_postings":72,"ghost_share":0.028,"stale_share":0.208,"repost_share":0.236,"time_to_fill_p50_days":10,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":113000,"currency":"USD","period":"year","gross":null,"usd_annual":113000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-10-03T00:02:30Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-31T10:42:24Z","board_verified":false,"closed_at":"2026-10-31T10:42:24Z","days_open":28,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":28},"description":"Your opportunity\nAt Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us challenge the status quo and transform the finance industry together. We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).\nSchwab Technology Services enables the future of how clients manage their money by providing innovative and reliable technology products and services as part of our ongoing commitment to democratize access to investing and financial planning.\nThe Specialist, Administrative Support role offers a unique opportunity to work closely with senior leaders and gain broad exposure to key business priorities, initiatives, and decision-making. It provides the chance to build strong partnerships across teams, develop highly transferable organizational and communication skills, and make a visible impact on leadership effectiveness. The role is ideal for someone who enjoys problem-solving, managing competing priorities, and being a trusted partner in a fast-paced environment. It also offers valuable opportunities for professional growth through collaboration, increased business knowledge, and exposure to a wide network of stakeholders.\nYou will provide proactive executive and team support by managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.\nWhat you have\nRequired Qualifications\n3+ years of experience providing administrative or executive support in a corporate or enterprise environment\nDemonstrated ability to manage complex calendars, meetings, and travel logistics with accuracy and efficiency\nStrong organizational and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environment\nExcellent written and verbal communication skills, including experience drafting professional communications for leadership\nProven ability to operate with discretion and handle confidential information with sound judgment\nExperience working with senior leaders or executives, with a focus on anticipating needs and enabling productivity\nProficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, and enterprise collaboration tools\nAbility to build strong relationships and effectively partner across teams and functions\nDemonstrated problem-solving skills with a proactive approach to removing friction and improving processes\nExperience supporting events, meetings, or projects, including coordination, logistics, and execution support\nPreferred Qualifications\nExperience supporting senior leaders at the Managing Director level or above in a complex, fast-paced enterprise environment\nDemonstrated ability to operate as a proactive business partner, anticipate needs, and enable leader productivity with minimal direction\nProven success improving administrative processes and operational workflows\nStrong judgment and decision-making skills, with the ability to prioritize effectively when faced with ambiguity\nExperience coordinating high-visibility meetings, executive forums, or large-scale events\nAdvanced proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, with the ability to create executive-ready materials\nExperience working across matrixed organizations, influencing without authority, and managing diverse stakeholder expectations\nExperience supporting multiple leaders or teams while maintaining quality and responsiveness\nFamiliarity with enterprise expense management, event management, and reporting tools\nDemonstrated ability to contribute to team culture, collaboration, and knowledge sharing across administrative support groups\nIn addition to the salary range, this role is eligible for bonus or incentive opportunities.\nWhat’s in it for you\nAt Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration-so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.\nWe offer a competitive benefits package that takes care of the whole you - both today and in the future:\n401(k) with company match and Employee stock purchase plan\nPaid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions\nPaid parental leave and family building benefits\nTuition reimbursement\nHealth, dental, and vision insurance","description_format":"text","description_chars":4840,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning","Hybrid work","Parental leave","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial & Retail Banks","Wealth Management & Financial Advisors","Asset Management & Funds","Online Brokerage & Trading Platforms"],"lifecycle":[{"event":"open","at":"2026-10-03T00:02:30Z"},{"event":"close","at":"2026-10-11T12:53:09Z"},{"event":"reopen","at":"2026-10-15T23:00:10Z"},{"event":"close","at":"2026-10-31T10:42:24Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":113000,"is_top_pay":true},"html_url":"https://alion.io/job/charles-schwab-executive-administrative-assistant","json_url":"https://alion.io/job/charles-schwab-executive-administrative-assistant.json","meta":{"generated_at":"2026-11-02T10:43:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14892,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5314},"rest":"https://alion.io/mcp/rest/get_company?id=5314"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcharles-schwab-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcharles-schwab-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcharles-schwab-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/charles-schwab-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcharles-schwab-executive-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1730656}},{"tool":"search_jobs","arguments":{"company":"schwab.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1730656},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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