{"id":3052584,"url":"https://alion.io/job/chartspan-staff-accountant-accounts-payable-payroll","title":"Staff Accountant - Accounts Payable / Payroll","company":{"id":2218378,"name":"ChartSpan","domain":"chartspan.com","url":"https://alion.io/company/chartspan","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Finance","role_family":"Finance","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":70000,"max_usd":190000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":758},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":true},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-10-21T20:04:31Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-05T15:00:14Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Description\nStaff Accountant - Accounts Payable / Payroll\nThe Staff Accountant - Accounts Payable / Payroll is responsible for managing the company’s day-to-day Accounts Payable and Travel & Expense operations, while providing payroll support and backup coverage, as well as assisting with general accounting and month-end close activities. The company is continuously evolving from a technology and business offering standpoint; as such, it should be expected the role will evolve and grow in parallel.\nThis role will have primary responsibility for the company’s accounts payable function, including invoice processing, vendor payments, vendor maintenance, expense transactions, reconciliations, and resolution of vendor-related issues. The position will also be cross-trained to support the payroll function and provide payroll coverage during planned and unplanned absences of the Payroll & AP Manager.\nThis role works closely with Accounting, Finance, Human Resources, Operations, and other departments to maintain accurate financial records, ensure timely and accurate payments and payroll processing, resolve issues, support month-end close, and strengthen accounting processes and internal controls. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced technology environment, and able to manage multiple priorities while maintaining a high degree of accuracy, confidentiality, and accountability.\nKey Responsibilities\nAccounts Payable\nManage the day-to-day accounts payable function from invoice receipt through payment.\nReview invoices for accuracy, appropriate documentation, coding, and required approvals.\nProcess vendor invoices accurately and timely within the accounting system.\nPrepare and process vendor payments through ACH, check, wire transfer, or other approved payment methods.\nMonitor outstanding invoices and ensure payments are made in accordance with established payment terms.\nMaintain accurate vendor records, including payment information and supporting documentation.\nResearch and resolve invoice discrepancies, duplicate invoices, payment questions, and other vendor issues.\nRespond to vendor inquiries professionally and timely.\nReconcile vendor statements and investigate outstanding or aged items.\nManage employee expense reports and corporate credit card transactions, as applicable.\nReview expense and corporate card transactions for appropriate coding, supporting documentation, and business purposes.\nMaintain organized and complete accounts payable documentation and audit trails.\nMonitor AP deadlines and ensure timely completion of invoice processing and payment activities.\nIdentify and escalate unusual or high-risk transactions, payment issues, or discrepancies.\nServe as a key point of contact for employees, vendors, and internal stakeholders regarding accounts payable and payment-related questions.\nIdentify opportunities to improve accounts payable processes, workflows, documentation, and controls.\nTravel & Expense / Corporate Card Administration\nManage the day-to-day administration of the company’s corporate credit card and employee travel and expense program.\nReview employee expense reports and corporate credit card transactions for accuracy, appropriate coding, required receipts, business purpose, and compliance with the company’s Travel & Expense Policy.\nMonitor employee and corporate card transactions to ensure expenses are submitted, documented, coded, and reconciled within established deadlines.\nFollow up with employees regarding missing receipts, incomplete documentation, unclear business purposes, incorrect coding, or expenses that do not comply with company policy.\nReview travel-related expenses, including airfare, lodging, ground transportation, meals, and other business travel expenses, for compliance with established guidelines.\nAssist employees with questions regarding corporate card usage, reimbursements, expense submissions, and Travel & Expense Policy requirements.\nAdminister corporate credit cards, including card issuance, changes, cancellations, and other account maintenance as assigned.\nMonitor corporate card activity and identify unusual, duplicate, personal, or potentially non-compliant transactions for follow-up and escalation.\nMaintain complete and organized supporting documentation for employee expenses and corporate card transactions.\nPartner with employees and department leaders to resolve expense-related questions and ensure timely submission and approval of expenses.\nSupport enforcement and consistent application of the company’s Travel & Expense Policy.\nIdentify opportunities to improve travel and expense processes, controls, reporting, and employee guidance.\nPayroll\nServe as the primary backup to the Payroll & AP Manager and provide payroll coverage during planned and unplanned absences.\nCross-train on the company’s payroll processes, systems, procedures, and deadlines to ensure continuity of payroll operations.\nAssist with the end-to-end payroll process, including preparation, review, processing, and post-payroll activities.\nReview employee timecards for completeness and accuracy and follow up on missing or incorrect time entries.\nAssist with employee payroll changes, including new hires, terminations, pay rate changes, bonuses, commissions, deductions, and other payroll-related updates.\nRespond to employee questions regarding paychecks, earnings, deductions, taxes, timecards, and other routine payroll matters, escalating complex issues as appropriate.\nAssist with payroll tax compliance by reviewing payroll tax information, researching discrepancies, and supporting payroll tax filings and related requirements.\nAssist with the administration and reconciliation of payroll deductions, including benefits, retirement plan contributions, garnishments, levies, and other payroll-related deductions.\nResearch and resolve payroll discrepancies, including issues related to pay, deductions, tax withholding, timekeeping, and employee setup.\nAssist with payroll-related reconciliations, including payroll registers, payroll liabilities, and payroll-related general ledger accounts.\nAssist with payroll-related audits, reporting, and year-end activities, including W-2 and other required payroll reporting.\nMaintain accurate and confidential payroll records and supporting documentation.\nFollow established payroll procedures, internal controls, and confidentiality requirements.\nDevelop the knowledge and proficiency necessary to independently process payroll in the absence of the Payroll & AP Manager.\nAccounting & Month-End Close\nAssist with monthly, quarterly, and year-end accounting close activities.\nReconcile accounts payable and other assigned general ledger accounts.\nPrepare journal entries, accruals, and account reconciliations as assigned.\nReview accounts payable activity for appropriate classification and accounting treatment.\nIdentify outstanding liabilities and assist with preparation of month-end accruals.\nResearch and resolve discrepancies between subsidiary records and the general ledger.\nAssist with preparation of financial schedules and supporting documentation.\nProvide AP and payroll information and supporting documentation required for month-end close.\nAssist with maintaining accurate and timely accounting records and schedules.\nControls, Compliance & Reporting\nFollow established accounting policies, approval requirements, and internal controls.\nEnsure appropriate supporting documentation is maintained for financial transactions.\nAssist with annual audits and other financial or compliance reviews by preparing requested schedules and documentation.\nSupport vendor tax reporting, including collection and maintenance of W-9 documentation and preparation of annual 1099 reporting.\nProtect confidential company, employee, banking, and vendor information.\nIdentify opportunities to improve accounts payable, payroll, documentation, controls, and overall accounting processes.\nCross-Functional Support\nPartner with department leaders and employees to obtain invoice approvals, appropriate coding, and supporting documentation.\nWork collaboratively with Finance, Human Resources, Operations, Procurement, and other teams to resolve accounting, payroll, expense, and payment-related questions.\nAssist with implementation and ongoing use of accounting, payroll, accounts payable, and expense management technology.\nSupport additional accounting projects and responsibilities as needed.\nQualifications\nBachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. \n2+ years of accounts payable, staff accounting, or related accounting experience required.\nExperience with payroll processing or payroll administration preferred; willingness and ability to become proficient in the company’s payroll system and payroll procedures required.\nStrong understanding of basic accounting principles, general ledger activity, and accounts payable processes.\nExperience with accounting or ERP systems; experience in a technology or SaaS environment is a plus.\nProficiency with Microsoft Excel and/or Google Sheets.\nStrong attention to detail and commitment to accuracy.\nExcellent organizational and time-management skills.\nAbility to manage multiple deadlines and priorities in a fast-paced environment.\nStrong analytical and problem-solving skills.\nClear and professional written and verbal communication skills.\nAbility to work independently while collaborating effectively across departments.\nHigh level of discretion when handling confidential financial and business information.\nPreferred Qualifications\nExperience working for a technology, SaaS, or high-growth company.\nExperience with automated accounts payable or expense management platforms.\nFamiliarity with purchase orders, procurement workflows, and approval controls.\nExperience assisting with month-end close and general ledger reconciliations.\nExperience with 1099 reporting and vendor compliance.\nExperience improving or documenting accounting processes and procedures.\nCore Competencies\nAccuracy and attention to detail\nOrganization and follow-through\nAccountability and ownership\nAnalytical problem-solving\nConfidentiality and discretion\nClear communication\nCross-functional collaboration\nProcess improvement\nAdaptability in a fast-paced environment\nAbility to meet deadlines with minimal supervision\nPosition Details\nJob Title: Staff Accountant - Accounts Payable / Payroll\nDepartment: Accounting / Finance\nReports To: Payroll & AP Manager\nEmployment Type: Full-Time\nFLSA Status: To be determined based on position responsibilities and applicable law","description_format":"text","description_chars":10642,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Retirement 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