{"id":3615176,"url":"https://alion.io/job/chevron-administrative-assistant","title":"Administrative Assistant","company":{"id":5944,"name":"Chevron","domain":"chevron.com","url":"https://alion.io/company/chevron","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":13,"ghost_share":0,"stale_share":0.077,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-11-02T16:10:54Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-07T06:55:18Z","board_verified":false,"closed_at":"2026-11-07T06:55:18Z","days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"Total Number of Openings\n1Provides administrative or office support to non-executive employees, departments, or functions.Manages group and employee work to align with corporate/department objectives. Direct reports are typically individual contributors.\nChevron is accepting online applications for the position Administrative Assistant through 11, 6, 2026 at 11:59 p.m. (Central Time Zone).\nThe Administrative Assistant provides high-level administrative and operational support to leaders and teams, operating with professionalism, discretion, and sound judgment. The role manages competing priorities, coordinates complex schedules and travel, prepares accurate business documents, and serves as a trusted liaison to internal and external stakeholders to enable efficient, effective business operations. \nResponsibilities for this position may include but are not limited to:\nProvide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail. \nManage leader calendar(s), anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones. \nSchedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions. \nCoordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications. \nTrack, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy. \nPrepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable). \nHandle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management. \nRepresent the leader’s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources. \nSupport small projects and special requests, including basic data gathering and simple analysis; track actions to closure. \nIdentify opportunities to improve administrative processes; apply best practices and support the broader administrative network. \nKnowledge, Skills & Abilities \nAdministrative expertise: Strong planning, organization, time management, and follow-through; ability to manage multiple priorities and deadlines. \nCommunication: Clear, professional written and verbal communication; strong interpersonal skills and ability to adapt messaging to diverse audiences and levels. \n Technology proficiency: Advanced working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint; ability to learn and leverage enterprise tools and workflows (e.g., iPASS, CTREX, SharePoint). \nCalendar and meeting management: Skilled in complex scheduling, conflict resolution, and coordination across time zones; strong meeting logistics capability. \nTravel and expense management: Knowledge of corporate travel processes; ability to organize multi-leg travel and prepare accurate expense reports. \nConfidentiality and judgment: Demonstrated discretion when handling sensitive information and executive-level matters. \nProblem solving: Proactive approach to identifying issues, developing options, and escalating appropriately; maintains composure under pressure. \nData accuracy: Strong attention to detail; ability to validate information, maintain records, and produce error-free deliverables. \nDetail-oriented: Produces accurate work products and maintains strong quality control. \nDiscreet: Demonstrates integrity and appropriate handling of confidential information\n Required Qualifications:\nHigh school diploma or equivalent \n3+ years of administrative or business support experience \nDemonstrated experience supporting leaders or teams in a fast paced environment \nProficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint) \nStrong organizational, time management, and communication skills \nAbility to exercise sound judgment, prioritize work independently, and manage competing demands \nPreferred Qualifications:\nExperience supporting multiple leaders or complex organizations \nFamiliarity with Workday, CTREX, or similar enterprise systems \nExperience coordinating travel and expense reporting in a corporate environment \nStrong customer service mindset and collaborative working style \nRelocation Options:\nRelocation is not offered for this role. Only local candidates will be considered.\nInternational Considerations:\nExpatriate assignments will not be considered.\nChevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.\nU.S. Regulatory notice:\nChevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.\nWe are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at .\nChevron participates in E-Verify in certain locations as required by law.","description_format":"text","description_chars":5628,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Energy & Utilities","Natural Resources","Fossil Fuels","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-11-02T16:10:54Z"},{"event":"close","at":"2026-11-07T06:55:18Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 22 · green card filings: 6","filings_12m":22,"filings_prev_12m":24,"green_card_filings_12m":6,"median_offered_wage_usd":165357,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/chevron-administrative-assistant","json_url":"https://alion.io/job/chevron-administrative-assistant.json","meta":{"generated_at":"2026-11-07T14:01:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17587,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5944},"rest":"https://alion.io/mcp/rest/get_company?id=5944"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fchevron-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fchevron-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fchevron-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/chevron-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fchevron-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3615176}},{"tool":"search_jobs","arguments":{"company":"chevron.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3615176},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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