{"id":3861850,"url":"https://alion.io/job/chevron-lead-administrative-assistant","title":"Lead Administrative Assistant","company":{"id":5944,"name":"Chevron","domain":"chevron.com","url":"https://alion.io/company/chevron","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":13,"ghost_share":0,"stale_share":0.077,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"lead","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-06T10:00:15Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-08T16:45:05Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Total Number of Openings\n1Chevron is accepting online applications for the Lead Administrative Assistant position through 11, 12, 2026 at 11:59 p.m. CST. \nThe Lead Administrative Assistant serves as a trusted partner to the BAEC Leadership Team and Houston-based headquarters staff, providing proactive, confidential, and high-quality administrative support.\nReporting to the BAEC Executive Advisor and working closely with the BAEC Executive Assistant, this role enables leadership effectiveness through exceptional organization, anticipation of needs, and seamless coordination of day-to-day operations. The successful candidate will demonstrate strong judgment, professionalism, discretion, and a commitment to delivering an outstanding customer experience while helping the organization operate efficiently and effectively.\nResponsibilities for this position may include but are not limited to:\nExecutive and Administrative Support\nCoordinate and optimize executive calendars, meeting logistics, travel arrangements, expense reporting, and virtual collaboration tools to maximize leadership effectiveness.\nPrioritize requests and activities based on business and leadership needs while maintaining flexibility in a dynamic environment.\nHandle confidential and sensitive information with the highest level of professionalism and discretion.\nTravel and Logistics Management\nCoordinate domestic and international travel, including itineraries, transportation, visa support, and related logistics.\nProactively identify and resolve travel-related issues to ensure seamless execution of leadership travel plans.\nMeeting and Event Coordination\nPlan and execute leadership meetings, workshops, events, and site visits, including venue coordination, catering, vendor engagement, contracts, and cost management.\nCoordinate meeting logistics, materials, and technology requirements to ensure professional and efficient execution.\nExecutive Visitor and Stakeholder Support\nEnsure a professional and seamless experience for internal and external visitors, including company executives, partners, and government officials.\nCoordinate visitor access, workspace arrangements, meeting logistics, and on-site support as needed.\nCollaboration and Organizational Support\nMaintain department distribution lists and support administration of Teams, SharePoint, intranet, and other collaboration platforms.\nDevelop and maintain effective working relationships with administrative networks, business partners, and support organizations to facilitate efficient execution and problem resolution.\nPartner with Corporate Real Estate (CRE), Information Technology (IT), and other support teams to address office, equipment, facilities, and access-related needs.\nOffice and Facilities Management\nCoordinate office space planning, floor plan updates, workspace setup, and office moves in partnership with CRE.\nEnsure office and event supplies are maintained and available to support business operations.\nFinancial and Procurement Support\nManage departmental purchases and reconcile P-card expenses accurately and within required timelines.\nMonitor expenditures associated with events and services and identify opportunities for cost optimization.\nEmployee and Contractor Support\nCoordinate onboarding and offboarding activities, including equipment, SmartBadges, workspace arrangements, and system access.\nSupport a positive employee experience through effective coordination and communication.\nTeam Support\nServe as a backup resource for executive administrative support, providing coverage for senior leadership assistants during vacations, absences, or peak workload periods. Support may include complex calendar management, domestic and international travel coordination, meeting planning, and other executive support activities\nRequired Qualifications:\nHigh School Diploma or equivalent\nProficient with Microsoft Office Applications (Excel, Word, Outlook, and PowerPoint)\nProficient with CTREX\nVerbal and written communication skills, multi-tasking, customer service skills and interpersonal skills\nProven ability to work independently, effectively manage multiple priorities, and quickly adapt to new business requirements or rapidly changing needs\nAbility to keep information organized and confidential \nPreferred Qualifications:\nExperience supporting senior executives or leadership teams\nDemonstrated ability to lead administrative processes\nExperience with budgeting, reporting, or business operations coordination\nStrong analytical and problem-solving capability\nRelocation Options:\nRelocation is not offered for this role. Only local candidates will be considered.\nInternational Considerations:\nExpatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.\nU.S. Regulatory notice:\nChevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.\nWe are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at .\nChevron participates in E-Verify in certain locations as required by law.","description_format":"text","description_chars":5657,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Fossil Fuels","Chemical Manufacturing","Alternative Fuels","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-11-06T10:00:15Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 22 · green card filings: 6","filings_12m":22,"filings_prev_12m":24,"green_card_filings_12m":6,"median_offered_wage_usd":165357,"route":null,"cap_exempt":false,"checked_at":"2026-11-08T10:45:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":18,"reasons":["conf:12","velocity","win:early","comp:brand"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/chevron-lead-administrative-assistant","json_url":"https://alion.io/job/chevron-lead-administrative-assistant.json","meta":{"generated_at":"2026-11-08T22:19:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":46635,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5944},"rest":"https://alion.io/mcp/rest/get_company?id=5944"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fchevron-lead-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fchevron-lead-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fchevron-lead-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/chevron-lead-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fchevron-lead-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3861850}},{"tool":"search_jobs","arguments":{"company":"chevron.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3861850},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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