{"id":1162385,"url":"https://alion.io/job/choice-properties-executive-assistant-12-month-contract","title":"Executive Assistant (12 Month Contract)","company":{"id":1104190,"name":"Choice Properties","domain":"choicereit.ca","url":"https://alion.io/company/choicereit","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":58800,"max":80850,"currency":"CAD","period":"year","gross":null,"usd_annual":56794},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-01T00:00:00Z","employer_posted_date":"2026-09-01","last_verified_at":"2026-10-22T17:55:55Z","board_verified":false,"closed_at":null,"days_open":54,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":54},"description":"Location:\n22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5Position Title: Executive Assistant (12 Month Contract)\nOffice Location: 22 St. Clair Ave. E\nHybrid Model: 4 days in office\nPosition Overview\nThe Executive Assistant will provide high-quality administrative and operational support to multiple Finance Executives, helping to ensure the effective coordination of daily priorities, meetings, communications, and key deliverables. This role requires a proactive and highly organized individual who can exercise sound judgment, manage sensitive and confidential information with discretion, and build strong working relationships with internal and external stakeholders. The successful candidate will be comfortable working in a fast-paced environment, balancing competing priorities, and anticipating the needs of the Executives and broader Finance team.\nResponsibilities:\nProvide comprehensive administrative support to Finance Executives, including calendar and email management, travel arrangements, expense reporting, correspondence, meeting materials and agendas, and special projects as required.\nPrepare and revise internal and external presentations, correspondence, reports, board materials, and emails.\nManage competing priorities and tight deadlines by providing regular reminders and proactive daily calendar support for Executives.\nSupport meeting preparation by setting internal deadlines, coordinating materials for executive review, and formatting and posting final materials.\nManage quarterly deliverables, including coordinating internal approvals for board materials.\nManage invoice and purchase order workflows, including initial review, processing invoices in Nexus for approval, and following up on outstanding items.\nTrack expenditures, maintain records, review monthly reports, and support the annual budget process.\nHandle highly sensitive and confidential matters as part of daily administrative responsibilities.\nAct as a liaison with internal and external stakeholders at all levels, including the Executive Assistant team, and follow up as needed.\nCoordinate special events, such as town halls, and support projects and assignments as required.\nCoordinate conferences and meetings, including booking rooms, arranging catering, and ensuring technical equipment and materials are ready.\nProvide other administrative support, including filing and photocopying, as required.\nQualifications:\nMinimum five (5) years of progressive Executive Assistant experience supporting senior-level Executives.\nCompletion of a related post-secondary program or an equivalent combination of education and relevant experience.\nReal Estate industry experience is considered an asset.\nAdvanced proficiency in Word, Excel, PowerPoint, and Outlook, with the ability to manage calendars proactively.\nStrong verbal and written communication skills, with the ability to interact effectively with individuals at all levels of the organization.\nAbility to identify and manage sensitive business information with confidentiality and professionalism.\nStrong interpersonal skills and a professional demeanor.\nAbility to quickly build strong working relationships with Executives and business partners.\nExcellent organizational and time management skills, with the ability to prioritize and multitask while maintaining accuracy, urgency, confidentiality, and discretion.\nQuick learner with strong attention to detail.\nProven ability to work independently in a fast-paced environment with minimal supervision.\nStrong work ethic, sound judgment, and a collaborative approach.\nEvent planning experience is considered an asset.\nAbout Choice Properties\nChoice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.\nChoice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.\nOur established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.\nAdditional Information:\nChoice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.\nIn addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct - it reinforces what our customers and stakeholders expect of us.\nNumber of Openings:\n1Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.\nHiring Range / Échelle salariale à l’embauche :$58,800.00 - $80,850.00 / 58.800,00$ - 80.850,00$ (per year / par an)A candidate’s experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. / L’expérience et les connaissances d’un candidat ainsi que la région géographique dans laquelle le poste est situé peuvent être prises en compte dans la rémunération qu’un candidat reçoit pour ce poste. Cette offre d’emploi concerne un poste vacant existant. L’entreprise utilise l’intelligence artificielle dans le but de filtrer, d’évaluer et/ou de sélectionner les candidats à ce poste.","description_format":"text","description_chars":6242,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Real Estate Investment","Commercial Real Estate"],"lifecycle":[{"event":"open","at":"2026-09-24T00:28:18Z"}],"visa":[],"liveness":{"score":28,"band":"fade","label":"Fading","p_open":1,"p_active":0.616,"p_room":0.45,"age_days":53,"expected_fill_days":29,"reasons":["conf:36","win:tail"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":56794,"is_top_pay":false},"html_url":"https://alion.io/job/choice-properties-executive-assistant-12-month-contract","json_url":"https://alion.io/job/choice-properties-executive-assistant-12-month-contract.json","meta":{"generated_at":"2026-10-25T05:36:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7771,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1104190},"rest":"https://alion.io/mcp/rest/get_company?id=1104190"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fchoice-properties-executive-assistant-12-month-contract"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fchoice-properties-executive-assistant-12-month-contract"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fchoice-properties-executive-assistant-12-month-contract"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/choice-properties-executive-assistant-12-month-contract\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fchoice-properties-executive-assistant-12-month-contract"}]}