{"id":2174714,"url":"https://alion.io/job/christies-office-coordinator","title":"Office Coordinator","company":{"id":41226,"name":"Christie's","domain":"christies.com","url":"https://alion.io/company/christie-s","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brussels, Belgium"],"countries":["BE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":53000,"max_usd":98000,"period":"year","method":"role_country_seniority_unknown","sample_n":11},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T13:43:22Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T07:43:10Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"The Role\nThe purpose of this role is to proactively develop the reception area to create a professional and efficient environment for Christie’s clients visiting the Belgian office in Brussels.\nThe role will deliver high levels of customer service both internally and externally alongside delivering administrative support in various fields. He/she will also be responsible for project planning viewings, exhibitions, tours and partnerships in collaboration with the Brussels team as well as the relevant Specialist teams, Operations and Security whilst ensuring the client experience is of the highest standard.\nIn addition the role will provide support to the Luxury Cluster (Jewels, Watches, Handbags, Wine), dealing with vendor’s and buyer’s requests and issues, in close coordination with the relevant departments and specialists.\n\nSpecific duties & responsibilities will include but are not limited to: -\nReception and Administrative Support\nBeing the first point of contact for clients both on the telephone and receiving in person, ensuring appropriate follow-up on calls and messages received\nProviding general information related to upcoming or past sales\nConsult the specialist in charge before responding to estimate requests\nDealing with all incoming post and distribution, handle all outgoing post\nWorking on the best display of catalogues and other promotional literature in public areas and constantly monitoring cleanliness and tidiness of all public areas\nEnsure the TV screens are always displaying upcoming sales\nManaging office supplies and placing orders\nOverseeing the shipping of sale property in accordance with the Management\nPerforming other duties as assigned by both the Managing Director and the General Manager in Brussels team and coordinating the agenda\nManaging administration and organization of events working within budgets pre-agreed with the Management Team and the specialists involved, and ensuring that all event-related expenses/ invoices are allocated to the appropriate project codes in advance\nEnsuring the effective project management of all activity in the public spaces from install to de-install.\nEnsure safety and security protocols are followed in coordination with the Head of Security and General Manager\nCoordinating and managing guest lists in conjunction with Client Strategy and the Specialist Team\nSupport to the Luxury Cluster in Belgium (Jewels, Watches, Handbags, Wine) :\nScreening all vendor enquiries and liaising with the Specialist Teams\nScheduling monthly valuation days\nThe Candidate\nWell presented with excellent interpersonal skills and a positive outlook\nA helpful and approachable manner\nCollaborative mindset in a small team\nSuperior written and spoken communication skills\nMaintain open and transparent communication with the local team\nStrong organizational skills\nExcellent telephone manner and very strong client service skills\nAbility to work under pressure\nFlexible team player with a pro-active approach\nPassion for art and the luxury markets\nAbility to multi-task, manage workload and prioritise\nFully conversant with Microsoft Office\nAbility to work with discretion when dealing with highly confidential information\nDetail oriented personality with particular attention to style, format and accuracy\nAbility to learn Christie’s systems including the client and object system (COS)•\nFluent knowledge of French, Flemish and English, both written & spoken\nHours - 38 hours a week / On-site role, 5 days per week.\nSalary:£51,500 per anum\nClosing date: 25th October 2026","description_format":"text","description_chars":3547,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Auctions","Luxury Retail"],"lifecycle":[{"event":"open","at":"2026-10-09T13:43:22Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":22,"reasons":["conf:3","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/christies-office-coordinator","json_url":"https://alion.io/job/christies-office-coordinator.json","meta":{"generated_at":"2026-10-12T13:07:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20488,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":41226},"rest":"https://alion.io/mcp/rest/get_company?id=41226"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fchristies-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fchristies-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fchristies-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/christies-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fchristies-office-coordinator"}]}