{"id":1773118,"url":"https://alion.io/job/cielo-senior-administrator-coordinator","title":"Senior Administrator & Coordinator","company":{"id":4080,"name":"Cielo","domain":"cielotalent.com","url":"https://alion.io/company/cielo","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cambridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T19:38:44Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-09T04:21:18Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Are you ready to accelerate your career? Join Cielo as aSenior Administrator & Coordinator/Executive Assistant! A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success!\nCielo is a brand that reflects our big idea - that talent is rising - and with it our opportunity to rise above. We create careers for ambitious people by moving beyond traditional assumptions of what it means to work in talent acquisition.\nCielo is the world's leading Talent Acquisition Partner. We deliver a better talent experience for everyone through Talent Acquisition, Search, Consulting, and Digital Accelerators™. With our fresh approach - we design and build comprehensive, proven solutions inspired by technology to find and keep the unique talent that elevates our clients above the competition.\nCielo is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting Cielo Talent Acquisition at \n The Senior Talent Administrator & Coordinator/Executive Assistant is responsible for providing senior level administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a wide variety of logistical and recruitment activities to service a particular client program or teams.\nWork Location: Cambridge, MA and Norwood, MA. You will be traveling between both sites\nWork Setup: Onsite - 2 locations\nWork Hours: Monday to Friday standard days\nDuties and Responsibilities:\nAssist with recruitment and interview process\nComplete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements\nDevelop interview schedules to ensure qualified candidates are evaluated\nUpdate candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.) \nTimely review of applicants who have applied via the ATS\nSchedule complex phone, video and in-person interviews with Recruiters or Hiring Managers \nExecute the offer process, including creating & routing offer letter and presenting offer to candidate \nCoordinate candidate background, medical and reference checking processes\nArrange travel, transportation and accommodation for candidates\nCoordinate aspects of the on-boarding and off-boarding processes\nEdit and post positions to the ATS accurately and within the specified timeframes\nAdministratively manage posting of roles to candidate generation channels\nProvide metric and pipeline reporting\nLead independent discussions with candidates and Hiring Managers as needed\nAssist with the administration, optimization and use of the ATS\nProvide best practices and process improvements throughout the talent acquisition cycle \nDocument process changes, such as process maps, team structure charts, detailed procedures, etc\nIdentify and remediate workflow & system issues \nIdentify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence\nAct as a subject matter expert. Provide training and coaching to less experienced colleagues\nProvide other administrative support to recruitment team as needed\nThe anticipated starting salary range for individuals in this position is $70,000 - $80,000 dependent upon experience, geography, and industry knowledge. This position is eligible for an annual bonus based on the achievement of defined goals and benefits including:\nVarious medical plans based on coverage needed including medical, dental and vision.\nSTD, LTD, and HSA\nHoliday pay\nFlex Paid Time Off (PTO) model.\n401K with a match of 50% up to the first 4%\nVolunteer Time Off (VTO)\n Position Requirements\nEducation:\nHigh school diploma or equivalent required\nCompleted Cielo TalentCloud ACE certification preferred\nExperience:\nPrevious experience in a TAC role. Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred\nExposure:\nStrong recruitment administration skill-set / competencies.\nKnowledge of commonly-used concepts, practices, and procedures within talent acquisition\nFluent in English\nStrong communication skills, verbal and written\nDemonstrated proficiency with the Microsoft Office suite, including Outlook\nExperience working with a mainstream ATS\nAbility to prioritize and organize own work\nProvide ability to provide a high level of customer service to colleagues and clients\n All your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":4905,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-03T15:55:47Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":92500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":44,"band":"fade","label":"Fading","p_open":1,"p_active":0.464,"p_room":0.945,"age_days":5,"expected_fill_days":12,"reasons":["conf:0","agency","win:mid"],"computed_at":"2026-10-08T05:49:30Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":false},"html_url":"https://alion.io/job/cielo-senior-administrator-coordinator","json_url":"https://alion.io/job/cielo-senior-administrator-coordinator.json","meta":{"generated_at":"2026-10-09T04:48:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4851,"day_limit":5000,"remaining_today":149,"minute_limit":60,"resets_at":"2026-10-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4080},"rest":"https://alion.io/mcp/rest/get_company?id=4080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcielo-senior-administrator-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcielo-senior-administrator-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcielo-senior-administrator-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cielo-senior-administrator-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcielo-senior-administrator-coordinator"}]}