{"id":1966802,"url":"https://alion.io/job/cimcor-executive-assistant","title":"Executive Assistant","company":{"id":2394580,"name":"Cimcor","domain":"cimcor.com","url":"https://alion.io/company/cimcor","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Freshteam","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Merrillville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":72000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-06T17:43:44Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-12T05:11:52Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You’ll be the air-traffic controller for the executive’s day-managing schedules and communications, anticipating needs, and keeping critical projects on track. This position demands a strategic thinker who thrives in a dynamic environment, juggles competing priorities with ease, and communicates clearly at every level. If you’re resourceful, trustworthy, and pride yourself on staying five steps ahead, we’d love to meet you.\nKey Responsibilities\nCalendar & Inbox Management\nOwn the executive’s calendar and email with precision and discretion\nAnticipate conflicts, re-prioritize swiftly, and keep stakeholders informed\nCommunications Hub\nServe as the primary point of contact (phone, email, messaging); interface with clients and partners\nDraft company-wide updates, executive messages, and concise status summaries\nMeeting & Event Coordination\nSchedule internal/external meetings, prepare agendas, capture action items, and follow through on next steps\nOrganize team events and corporate celebrations, handling every detail\nTravel Planning\nArrange domestic and international travel end-to-end (air, hotel, visas, ground transport)\nProduce clear itineraries and provide on-trip support; track loyalty programs\nProject & Objective Tracking\nMonitor key initiatives; follow up on deliverables to ensure objectives are met on time\nPrepare reports and analyses for the executive based on research or historical data\nAdministrative & Financial Support\nMonitor shared inboxes; route or resolve tickets promptly\nFollow up on overdue A/R and enter bills in A/P (NetSuite)\nMaintain vendor relationships, inventory, and office supplies; run occasional errands\nScan, archive, and safeguard contracts and historical documents\nExecutive Representation & Office Culture\nRepresent the executive in their absence by attending meetings and taking notes\nAssist other employees at the executive’s direction and coordinate morale initiatives\nNotify the executive’s spouse of key events and milestones when appropriate\nMaintain professional knowledge by attending workshops and reviewing publications\nRequirements\n 3+ years supporting a senior or C-level executive (tech or high-growth environment a plus)\nHigh school diploma required; associate/bachelor’s degree or PA certification preferred\nExpert-level Google Workspace; strong Word, Excel, PowerPoint skills; NetSuite familiarity a plus\nTech-savvy, quick to master new tools, and comfortable with office-management procedures\nImpeccable organization, critical thinking, and written/verbal communication\nProven ability to operate independently, adapt to shifting priorities, and solve problems fast\n Absolute discretion in handling confidential information\nReliable transportation for local errands (mileage reimbursed)\nBonus: you understand the life-saving power of a good açaí bowl\nBenefits\nMedical, dental, and vision insurance\nPaid time off & holidays\nMileage and travel reimbursement per federal guidelines\nSmall, collaborative team where your impact is visible every day","description_format":"text","description_chars":3139,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Energy & Utilities","Information Technology"],"lifecycle":[{"event":"open","at":"2026-10-06T17:43:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.858,"p_room":1,"age_days":5,"expected_fill_days":25,"reasons":["conf:1","velocity","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/cimcor-executive-assistant","json_url":"https://alion.io/job/cimcor-executive-assistant.json","meta":{"generated_at":"2026-10-12T10:24:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15927,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2394580},"rest":"https://alion.io/mcp/rest/get_company?id=2394580"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcimcor-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcimcor-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcimcor-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cimcor-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcimcor-executive-assistant"}]}