{"id":1917153,"url":"https://alion.io/job/cincinnati-works-workforce-and-administrative-coordinator","title":"Workforce and Administrative Coordinator","company":{"id":2258663,"name":"Cincinnati Works","domain":"cincinnatiworks.org","url":"https://alion.io/company/cincinnatiworks","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"HR","role_family":"HR","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Salesforce","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-05T16:44:07Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-25T00:19:50Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"JOB SUMMARY:\nProvide excellent Member service to Members and guests who enter the Member suite. Work in collaboration with Workforce and Financial coaches to coordinate access to work-supportive benefits + services. Maintain relationships with community partners to ensure ease of access and high-quality service for our Members.\nPerforms all administrative tasks and services to support effective and efficient operations of the Cincinnati Works’ Member Services department and operations departments. In addition, this position will oversee facilities maintenance and organizational processes to ensure efficiency and safety in the workplace.\nMEMBER SERVICE FUNCTIONS\nGreet all members, stakeholders, staff, and the general public in a professional and welcoming manner; Ensure all visitors sign in and receive a visitor badge, if needed\nProvide detailed, accurate, and timely, information on the CW program to potential and existing members; Coordinate with staff to maintain current processes\nMaintain phone system & messaging for front desk;\nMaintain the current manual of front desk duties; revising as necessary\nMaintain front desk and common areas to create a warm and welcoming environment\nPrepare coffee for members & guests daily, or as needed\nEnter denied applications into Salesforce, as needed.\nWork collaboratively with the Workforce Coach Supervisor to ensure front desk duties are being fulfilled, and Members needs are being met\nFRONT DESK ADMINISTRATION\nOpen & Sort incoming correspondence, invoices, checks, etc., and distribute them to the appropriate staff member\nMaintain internal staff phone list in SharePoint; update as necessary \nLock/Unlock CW Office; Ensure back-up plan, as needed \nUpdate Salesforce records relative to mailings and Member records, as neededEnsure that backup coverage is secured for Member Service Coordinator during planned/unplanned time-off, to ensure Member Service and administrative needs are being met.\n\n708 BUILDING OFFICE MANAGEMENT /EVENT COORDINATION\nAssist with all event coordination within the Member Suite area, as needed\nOversee inventory and maintenance of office supplies and equipment including office and furniture moves with Operations Manager.\nOversee general facilities operation and maintenance to ensure safety and efficiency, which includes:Elevator access codes. \nCo-manage facilities with Operations Manager (building/grounds) including contact with building owner and maintenance.\nEquipment procurement and contract negotiation.\nVendor services management.\nPest control, document storage/disposal, postage, etc. \n\nOTHER DUTIES\nOther duties as assigned for the effective and smooth operation of Cincinnati Works\nQualifications\nEDUCATION/EXPERIENCE \nAssociate’s degree with related experience \n3-5+ years of office management experience\nSKILLS, SPECIALIZED KNOWLEDGE, & ABILITIES\nHelpful, Friendly, “Can-do” attitude\nAbility to exercise discretion regarding confidential matters\nExperience maintaining and overseeing a company’s grounds, buildings, and equipment to ensure a workspace is safe and functional. \nAbility to exercise discretion regarding confidential matters\nStrong computer skills including word processing, spreadsheets, presentation applications, and email (MS Office Suite)\nExcellent organizational skills\nExcellent verbal and written communication skills; ability to prepare correspondence\nHigh attention to detail\nDatabase management skills\nAbility to multitask and prioritize various tasks and activities\nAbility to work in diverse groups\nTeamwork: willingness to apply skills in a variety of ways to fulfill the mission of Cincinnati Works","description_format":"text","description_chars":3635,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-05T16:44:07Z"}],"visa":[],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.771,"p_room":0.75,"age_days":20,"expected_fill_days":23,"reasons":["conf:29","win:late"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/cincinnati-works-workforce-and-administrative-coordinator","json_url":"https://alion.io/job/cincinnati-works-workforce-and-administrative-coordinator.json","meta":{"generated_at":"2026-10-26T11:44:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15966,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2258663},"rest":"https://alion.io/mcp/rest/get_company?id=2258663"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcincinnati-works-workforce-and-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcincinnati-works-workforce-and-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcincinnati-works-workforce-and-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cincinnati-works-workforce-and-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcincinnati-works-workforce-and-administrative-coordinator"}]}