{"id":2616953,"url":"https://alion.io/job/citi-executive-assistant-3","title":"Executive Assistant","company":{"id":7841,"name":"Citi","domain":"citi.com","url":"https://alion.io/company/citi","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":377,"ghost_share":0.008,"stale_share":0.003,"repost_share":0.088,"time_to_fill_p50_days":10,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hong Kong"],"countries":["HK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":50000,"period":"year","method":null,"sample_n":13036},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-15T12:24:20Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-18T13:25:27Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"The Administrative Assistant provides administrative and business support to multiple senior leaders and teams within Markets by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.\nThis role requires strong stakeholder management skills, the ability to prioritize competing demands, and a continuous improvement mindset. Candidates who are curious about automation, and interested in leveraging AI and digital tools to enhance productivity will be highly valued.\nResponsibilities:\nDirectly supports senior managers (C15/C16) and generally supports an entire team\nManages day to day calendar(s) of senior management; arranges meetings and travel schedules\nArranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team\nCoordinates travel arrangements; prepare and distribute schedules/agendas for travel\nAssists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, ground transportation and expense reports\nOrders supplies and process invoices through Procure to Pay system\nHandles sensitive materials; maintain appropriate levels of confidentiality\nCoordinate onboarding activities for new hires, including workspace setup and access requests.\nPartner closely with colleagues across locations and functions to facilitate effective communication and teamwork.\nIdentify opportunities to streamline administrative processes and improve team efficiency.\nLeverage Microsoft Office tools, collaboration platforms, and digital technologies to enhance productivity.\nExplore and adopt AI-powered tools (e.g., Microsoft Copilot and workflow automation solutions) to automate routine administrative tasks, meeting preparation, scheduling, documentation, and reporting activities.\nAppropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.\nQualifications:\nPrevious administration experience preferably within a large and complex financial services or similar organization. Experience supporting multiple senior stakeholders and large teams.\nStrong organizational and time management skills with the ability to manage multiple priorities simultaneously.\nExcellent interpersonal and communication skills.\nSelf-motivated and detail oriented\nConsistently demonstrates clear and concise written and verbal communication skills\nProficient in Microsoft Office\nEducation:\nBachelor's/University degree or equivalent experience\n------------------------------------------------------\nJob Family Group:\nBusiness Strategy, Management & Administration------------------------------------------------------\nJob Family:\nAdministrative Support------------------------------------------------------\nTime Type:\nFull time------------------------------------------------------\nMost Relevant Skills\nPlease see the requirements listed above.------------------------------------------------------\nOther Relevant Skills\nFor complementary skills, please see above and/or contact the recruiter.------------------------------------------------------\nCiti is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.\nIf you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.\nView Citi’s EEO Policy Statement and the Know Your Rights poster.","description_format":"text","description_chars":4030,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cards & Card Issuing","Wealth Management & Financial Advisors","Payment Processing & Gateways","Investment Banking & M&A Advisory"],"lifecycle":[{"event":"open","at":"2026-10-15T12:24:20Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.861,"p_room":1,"age_days":1,"expected_fill_days":10,"reasons":["conf:36","velocity","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/citi-executive-assistant-3","json_url":"https://alion.io/job/citi-executive-assistant-3.json","meta":{"generated_at":"2026-10-18T21:36:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25056,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7841},"rest":"https://alion.io/mcp/rest/get_company?id=7841"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fciti-executive-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fciti-executive-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fciti-executive-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/citi-executive-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fciti-executive-assistant-3"}]}