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The role also supports the Admin team with day-to-day office operations, meeting room management, facilities coordination, courier services, office supplies, and internal events.\nKey Areas of Responsibilities\nReception & Visitor Management\nManage the reception area and provide a professional and welcoming experience to visitors and employees\nAnswer and direct incoming calls and assist with general enquiries\nGreet, register, and direct visitors to the appropriate employees or meeting rooms.\nProvide general support for visitors and meetings\nMeeting Room Management\nManage conference room bookings and coordinate schedules as required\nEnsure meeting rooms and common areas are properly prepared, organized, and maintained\nCoordinate meeting room set up, refreshments, and basic equipment requirements\nCourier, Mail & Document Handling\nCoordinate incoming and outgoing domestic and international courier services\nArrange outgoing documents and parcels and maintain relevant shipment records\nOffice Supplies & Canteen management\nMonitor inventory and arrange purchasing of office stationery, printed materials, pantry supplies, and other office consumable\nMaintain appropriate stock levels and distribute supplies as required\nEnsure the canteen and pantry areas are clean, organized and adequately stocked.\nLiaise with vendors and service providers for pantry equipment, office appliances, and related services.\nSupport invoice processing and monthly payment administration related to office supplies and services\nInternal Events & General Administration\nSupport internal meetings, company events, celebrations, and other employee engagement activities\nAssist with event logistics, catering, refreshments, and preparation of necessary materials\nProvide general administrative support to the Admin team as required\nMaintain accurate records and supporting documents for administrative expenses and services\nRequirements\nMinimum 2 years of relevant experience in reception, office administration, hospitality, or a related role preferred\nExperience working in a multinational company or international business environment preferred\nProficient written and verbal communication skills in English\nStrong customer service mindset with professional communication and interpersonal skills\nGood organizational skills and attention to detail\nProactive, responsible, and collaborative attitude\nStay informed on CITIC Securities International Job Opportunities\nNot the right fit? 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