{"id":2647519,"url":"https://alion.io/job/civ-robotics-office-operations-coordinator-part-time","title":"Office & Operations Coordinator (Part-Time)","company":{"id":176544,"name":"Civ Robotics","domain":"civrobotics.com","url":"https://alion.io/company/civrobotics","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Gem","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Autonomous Navigation","optional":false},{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-15T18:27:51Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-21T14:13:20Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"About Civ Robotics\nCiv Robotics is revolutionizing the $3 trillion infrastructure construction industry by automating repetitive, labor-intensive tasks. Our mission is to bridge the workforce gap and accelerate the development of critical infrastructure projects with cutting-edge robotics and autonomous navigation technology.\nWith over 100 robots deployed and actively transforming construction sites worldwide, we’re redefining efficiency, safety, and precision in the field. Backed by top-tier investors, Civ Robotics is a fast-growing startup headquartered in San Francisco, founded by industry experts with deep construction experience.\nJoin us in building the future of construction automation and be part of a team that’s shaping the next generation of robotics.\nAbout the Role\nWe’re looking for a friendly, organized, and proactive Office & Operations Coordinator to help keep our San Francisco office running smoothly and create a welcoming, enjoyable workplace for our team.\nYou’ll be the go-to person for day-to-day office needs, from managing supplies and coordinating vendors to organizing team lunches, welcoming visitors, and supporting company events.\nThis is a hands-on role for someone who enjoys wearing multiple hats, takes initiative, and is happy to jump in wherever help is needed. We’re looking for someone who can work independently, stay on top of the details, and help make our office a great place to work.\nThe position will start as part-time, with the potential to grow into a full-time role and expand into other areas such as Operations, Marketing, or Sales as the company continues to grow.\nWhat You’ll Do\nOffice Operations & Facilities\nManage day-to-day office operations, ensuring everything runs smoothly.\nKeep the office clean, organized, welcoming, and well-stocked with snacks, beverages, and supplies.\nManage inventory, place orders, and coordinate deliveries.\nCoordinate with vendors and service providers, including cleaning, maintenance, IT, and other office-related services.\nIdentify opportunities to improve office processes and organization.\nTeam Experience & Events\nOrganize weekly team lunches, celebrations, and occasional company events.\nHelp create a positive, welcoming, and enjoyable office environment.\nSupport new employee onboarding by preparing workstations, welcome kits, and other first-day essentials.\nAssist with coordinating internal meetings, team activities, and special projects.\nAdministrative & Operational Support\nManage incoming mail, packages, and deliveries.\nProcess vendor invoices, track office expenses, and coordinate payments.\nAssist with travel arrangements, accommodations, and meeting logistics as needed.\nMaintain organized records and documentation related to office operations.\nProvide general administrative and operational support to the team and leadership.\nVisitors & Customer Demos\nWelcome customers, partners, candidates, and other office visitors.\nCoordinate meeting rooms, refreshments, and logistics for customer visits and product demonstrations.\nHelp prepare office spaces and equipment for meetings and demos.\nWhat We’re Looking For\n1-2 years of experience in office coordination, office management, administrative support, or a similar role.\nExcellent organizational skills, attention to detail, and time management.\nA proactive, resourceful, and hands-on approach - someone who notices what needs to be done and takes initiative.\nStrong communication and interpersonal skills, with a friendly, positive, and helpful attitude.\nAbility to multitask, prioritize effectively, and work independently.\nComfortable using Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, and other common workplace tools.\nFlexibility and adaptability to thrive in a dynamic startup environment.\nAvailability to work on-site at our San Francisco office.\nNice to Have\nPrevious experience working at a startup or supporting a small, growing team.\nExperience coordinating company events, travel, or employee activities.\nFamiliarity with expense management, invoicing, or basic accounting tools.\nInterest in growing into broader responsibilities in Operations, Marketing, Sales, or other areas of the business.\nWhy Join Civ Robotics?\nMake an impact: Play an important role in shaping the day-to-day experience of our growing team.\nRoom to grow: Start part-time, with the potential to transition into a full-time position and expand your responsibilities.\nExciting industry: Be part of an innovative robotics company transforming the construction industry.\nGreat team: Work alongside a collaborative, passionate, and down-to-earth group of people.\n Startup environment: Enjoy a dynamic workplace where your ideas, initiative, and contributions truly matter.\nCompensation\nThe base pay range for this role is $30 - 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