{"id":4292175,"url":"https://alion.io/job/civeo-contracts-administrator","title":"Contracts Administrator","company":{"id":2085291,"name":"Civeo","domain":"civeo.com","url":"https://alion.io/company/civeo","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":81,"open_postings":12,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Legal","role_family":"Legal","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Edmonton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Oracle ERP","optional":false}],"status":"live","first_seen_at":"2026-11-13T20:16:21Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T23:43:59Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"At Civeo, our employees are the cornerstone of our success. As a global workforce accommodation specialist, we help individuals maintain healthy, productive, and connected lives while working away from home. Guided by our core values of safety, respect, care, excellence, integrity and collaboration we are dedicated to providing outstanding service to our guests and ensuring the wellbeing of our employees and communities.\nCiveo Canada LP is currently seeking a Contracts Administrator to support contract administration activities and ensure that all contract-related processes and procedures are managed efficiently and effectively. The Contracts Administrator will be familiar with all pertinent contract documents and will work closely with internal stakeholders to ensure projects are administered in accordance with contractual terms and conditions.\nResponsibilities:\nEstablish, maintain, and update records of all correspondence and documentation related to contract activities, ensuring contract files and databases remain accurate, complete, and up to date.\nReview, administer, and ensure contracts are complete, finalized, and maintained in accordance with company policies and contractual requirements.\nAssist with processing customer credit applications, obtaining and tracking credit references, maintaining credit files, and monitoring updates.\nPrepare, review, and issue customer invoices in accordance with contract terms and company procedures, ensuring billing accuracy and timely invoicing of services provided.\nRespond to customer inquiries regarding invoices, account status, payment history, and billing discrepancies, while providing exceptional customer service.\nReconcile customer accounts, investigate invoice and payment discrepancies, and collaborate with internal stakeholders to resolve issues promptly.\nMonitor accounts receivable portfolios, follow up on outstanding balances, support collection efforts, and maintain positive customer relationships.\nCollaborate with operations, accounting, and project teams to ensure accurate billing, contract compliance, and revenue recognition.\nAssist with month-end accounts receivable reporting, reconciliations, and the preparation of reports, analyses, and other financial or contract-related documentation as required.\nDevelop and maintain strong working relationships with customers, vendors, and internal stakeholders across the organization.\nContribute to team initiatives and projects, ensuring tasks are completed on time and to a high standard of quality.\nProvide backup support for team members within the Contracts and Accounts Receivable department during vacations, absences, or peak workload periods.\nPerform other duties, special projects, and responsibilities as assigned.\nQualifications:\nPost-secondary education in Business Administration, Accounting, Finance, or a related field.\n\nMinimum four (4) years of experience providing administrative support in contract administration, accounts receivable, billing, collections, or a related role.\n\nAbility to read, write, interpret, and administer contracts, with a sound understanding of the business and accounting implications of contractual provisions.\n\nExperience with accounts receivable, invoicing, collections, account reconciliation, and billing processes.\n\nUnderstanding of accounting principles, billing procedures, and financial reporting requirements.\n\nStrong analytical and problem-solving skills with the ability to identify, investigate, and resolve account discrepancies.\n\nProficiency with Microsoft Office applications, including intermediate or advanced Excel and Word skills.\n\nExperience with JD Edwards (JDE) or other ERP systems is considered an asset.\n\nExcellent time management skills with the ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.\n\nStrong sense of urgency, attention to detail, and exceptional organizational skills.\n\nDemonstrated ability to work independently and collaboratively within a team environment.\n\nExcellent interpersonal, verbal, and written communication skills, with a strong customer service focus.\n\nAbility to manage competing priorities and handle multiple tasks efficiently and accurately.\n\nWhat we offer:\nFlexible Hybrid Work Schedule (In-office minimum 3 days every other week, based on current company policy) work hours 8:00am - 4:30pm \nComprehensive benefits package, which includes dental, vision, life insurance, and extended health coverage\nHealth or Personal Spending Account\nEmployee & Family Assistance Program (EFAP)\nRRSP/DPSP Match Program\nProfessional Development \nConvenient On-site Parking\nWe are dedicated to employment equity and continuously strive to enhance our diversity and inclusion practices, fostering a respectful and collaborative workforce. We seek applicants with diverse skills, experiences, and competencies to make a meaningful impact on the lives of those living and working away from home.\nIf you want to join a forward-thinking and innovative company that values and rewards teamwork, hard work, and quality, please apply! We thank all applicants for their interest, but only those selected for the next stage will be contacted.\nTo apply, please submit your resume online to https://civeo.com/people-careers/job-opportunities/","description_format":"text","description_chars":5296,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work","Life insurance","Professional development"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts","Catering & Food Services","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-11-13T23:43:59Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":33,"reasons":["conf:2","win:early"],"computed_at":"2026-11-14T01:56:30Z"},"pay":null,"html_url":"https://alion.io/job/civeo-contracts-administrator","json_url":"https://alion.io/job/civeo-contracts-administrator.json","meta":{"generated_at":"2026-11-14T01:56:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2155,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2085291},"rest":"https://alion.io/mcp/rest/get_company?id=2085291"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fciveo-contracts-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fciveo-contracts-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fciveo-contracts-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/civeo-contracts-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fciveo-contracts-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4292175}},{"tool":"search_jobs","arguments":{"company":"civeo.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4292175},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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