{"id":4214563,"url":"https://alion.io/job/civeo-corporate-services-coordinator","title":"Corporate Services Coordinator","company":{"id":2085291,"name":"Civeo","domain":"civeo.com","url":"https://alion.io/company/civeo","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":81,"open_postings":12,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Osborne Park, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Oracle ERP","optional":false},{"name":"Copilot","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-12T07:58:53Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T02:16:16Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Perth | Part-time, 3 days per week | Office-based\nPosition Overview\nIf you’re an organised, proactive coordinator who enjoys variety and likes being the person who keeps things moving, this is an opportunity to make a real impact in Civeo’s Perth corporate office.\nAs our Corporate Services Coordinator, you’ll play a key role in the smooth day-to-day running of the workplace, coordinating everything from facilities, suppliers and purchasing through to employee events, workplace services and general business support.\nYou’ll work with stakeholders across the business as well as external service providers, balancing competing priorities and taking ownership of requests from start to finish.\nWorking as part of our National Corporate Services Team, you’ll have the autonomy to manage your day while staying connected to a wider team across Australia. This role will suit someone who is naturally organised, enjoys solving day-to-day problems and takes pride in creating a professional, well-run and positive workplace.\nKey Responsibilities\nCoordinate the day-to-day corporate services and administrative requirements of the Perth office.\nBuild effective working relationships across the office and wider organisation, providing timely and professional support.\nSupport employees, visitors, customers and contractors with workplace-related requirements.\nManage the AUS enquiries inbox, actioning or directing requests to the appropriate stakeholder.\nCoordinate building access, security records, visitor processes and contractor sign-in requirements.\nLiaise with building management, suppliers, contractors and service providers regarding facilities, maintenance and workplace services.\nCoordinate incoming and outgoing mail, couriers, deliveries and other office services.\nManage stationery, office supplies, kitchen consumables and workplace stock levels.\nCoordinate scheduled workplace services, including fire safety, first aid, pest control and filtered water servicing.\nSupport employee and workplace events, including catering, invitations, registrations, RSVPs and dietary requirements.\nMaintain accurate records for facilities, maintenance, workplace improvements, suppliers and car park allocations.\nRaise and receipt purchase orders in JDE and support Accounts Payable processes.\nAssist with invoice queries, monthly expense administration and expense reconciliation using Smart Data.\nProvide administrative and travel coordination support to Operations and other stakeholders as required.\nIdentify practical opportunities to improve administrative processes and corporate services delivery. \nQualifications\nA qualification in Business Administration, Business, Customer Service or a related discipline is desirable but not essential.\nDemonstrated computer literacy and proficiency across Microsoft 365 applications. \nExperience\nPrevious experience in administration, corporate services, office coordination or a customer service-focused role.\nExperience providing administrative and coordination support to multiple stakeholders within a busy corporate environment.\nDemonstrated ability to manage competing priorities, coordinate service requests and follow tasks through to completion.\nExperience working with suppliers, contractors and external service providers.\nExposure to purchase orders, Accounts Payable, expense reconciliation or similar administrative processes would be advantageous.\nExperience supporting workplace events, facilities or general office services would also be highly regarded. \nSkills\nHighly organised, with strong administration and coordination skills.\nProactive, practical and solutions-focused.\nConfident managing multiple priorities and changing business requirements.\nCustomer-focused and able to build effective working relationships.\nProfessional and approachable in both written and verbal communication.\nDetail-oriented and accurate when maintaining records and processing information.\nComfortable working independently while collaborating as part of a national team.\nAble to exercise sound judgement and handle confidential or sensitive information appropriately.\nProficient in Microsoft 365 applications, including Outlook, Word, Excel, Forms and Copilot.\nCommitted to workplace safety, compliance and consistently high service standards\nWhy Civeo\nStay Well, Work Well focus\nThe Civeo Hive, Rewards & Recognition\nCollaborative & supportive national P&C team\nGrowth team / Growth Mindset\nAbout Us \nCiveo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, Civeo has a national footprint of approximately 10,000 rooms across twelve villages in Queensland, New South Wales, and Western Australia. In addition, Civeo also operates approximately 16,500 rooms in client-owned properties in remote regions of Western Australia, South Australia and Queensland. With more than 40 years of experience, Civeo supports individuals who live and work away from home.\nWe're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.\nWe're safe, welcoming, and proud to encourage Aboriginal & Torres Strait Islander people to join us.","description_format":"text","description_chars":5391,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts","Catering & Food Services","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-11-13T02:16:16Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":33,"reasons":["conf:3","win:early"],"computed_at":"2026-11-13T05:55:23Z"},"pay":null,"html_url":"https://alion.io/job/civeo-corporate-services-coordinator","json_url":"https://alion.io/job/civeo-corporate-services-coordinator.json","meta":{"generated_at":"2026-11-13T05:55:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12482,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2085291},"rest":"https://alion.io/mcp/rest/get_company?id=2085291"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fciveo-corporate-services-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fciveo-corporate-services-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fciveo-corporate-services-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/civeo-corporate-services-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fciveo-corporate-services-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4214563}},{"tool":"search_jobs","arguments":{"company":"civeo.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4214563},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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