{"id":4128301,"url":"https://alion.io/job/civica-purchase-administrator","title":"Purchase Administrator","company":{"id":8530,"name":"Civica","domain":"civica.com","url":"https://alion.io/company/civica","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":95,"open_postings":5,"ghost_share":0,"stale_share":0.2,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vadodara, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-06T00:00:00Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-11-12T01:50:46Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":37},"description":"We’re Civica and we make software that helps deliver critical services for citizens all around the world. From local to state government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.\nOur aspiration is to be a GovTech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day. Building on 21 years of continuous growth and success, we're at a pivotal point on our journey to realise that aspiration.\nAs a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to help champion the use of technology in public services, to improve outcomes for citizens and public sector organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.\nWhy you'll love this role as Purchase Administrator at Civica:\nWe're looking for a highly organised and proactive Purchase Administrator to join our Purchasing team. This role plays a key part in ensuring the efficient processing of purchasing activities across the business, supporting both operational and strategic procurement requirements.\nYou'll be responsible for managing requisitions, raising purchase orders, supporting sales order cost validation, maintaining supplier relationships, and ensuring compliance with purchasing processes and governance standards. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys delivering exceptional internal customer service while maintaining high levels of accuracy and attention to detail.\nWhat You'll Be Doing\nProcess purchase requisitions and raise purchase orders in line with established procedures and policies.\nObtain supplier quotations and support commercial negotiations, including pricing, payment terms, delivery schedules, and supplier viability.\nEnsure accurate financial coding and compliance with purchasing and accounting guidelines.\nMonitor and obtain approvals in line with Civica's authorisation matrix.\nSupport cost vetting activities for customer sales orders.\nMaintain and update supplier pricing information and third-party cost data.\nTrack and manage software licensing stock and internal inventory records.\nConduct stock reconciliation activities, including monthly stock takes and reporting.\nIdentify opportunities for process improvements and cost savings.\nProduce ad-hoc and scheduled purchasing reports using Excel and other business tools.\nSupport wider purchasing and supplier management activities as required.\nRequirements\nWhat You’ll Need to Succeed in This Role\nEssential Skills & Experience\nPrevious experience in a Purchasing, Procurement, Buying Support, Supply Chain, Finance Operations or Administrative role.\nStrong written and verbal communication skills with the ability to engage confidently at all levels.\nExcellent attention to detail and commitment to process compliance.\nCommercial awareness and a customer-focused mindset.\nIntermediate to advanced Microsoft Excel skills, including reporting and data analysis.\nAbility to work independently while contributing positively to a collaborative team environment.\nWe'd Love to See\nExperience supporting procurement or purchasing functions within a corporate environment.\nExposure to supplier negotiations and vendor management activities.\nKnowledge of ERP, purchasing, or finance systems.\nBenefits\nWhy you'll love working with us.\nWe know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect:\nWe're all different - and we love this about us.\nWe provide an inclusive, safe, and welcoming environment to all Civicans - there are heaps of opportunities to enable you to grow and be your best.\nGiving culture - we encourage you to \"give back\" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.\nFlexible Work - we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues.\nApply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you.\nWe are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 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