Tender Specialist

Join Civitta - an international company with 750+ colleagues across 20+ countries. We are delivering consulting, digital, funding, and public sector transformation projects across Central and Eastern Europe, Central Asia, the Caucasus, and other global markets.

Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit.

Take the step towards your journey with us and join us as a Tender Specialist in Ukraine.

This position is also open in Kosovo, Georgia, Armenia, Macedonia, Albania and Bosnia.

You will:

• Coordinate international tender application preparation (ensuring compliance with the requirements, communication with offices preparing applications, EoIs and Proposals (including administrative and commercial parts);
• Search for in-house and external experts according to given criteria and maintain a relationship with them;
• Regularly monitor and analyse the list of tenders published by international donor organisations;
• Submit tenders when requested, and respectively, maintain subscriptions to the international submission platforms;
• Prepare and regularly update the status of tender submissions in the database/dashboard;
• Conduct detailed market research to identify potential tenders and suitable consortium partners, and helping in closing the consortia including preparation of company portfolio;
• Maintain an organized database of all tender documents and related correspondence;
• Submit the requested tasks and deliverables on time and within the standard required;
• Ensure strict confidentiality of all tender-related information.

Requirements:

• Bachelor’s degree in Business Administration, Economics, Law, or a related field;
• 1-5 years of relevant experience in tender preparation or a similar role;
• Understanding of international donor procurement processes and tender regulations;
• Fluency in spoken and written English;
• Proficiency in Microsoft Office Suite, particularly Word and Excel; familiarity with tender submission platforms is an advantage;
• Excellent organizational skills and the ability to manage multiple tender processes under tight deadlines;
• High attention to detail and a responsible approach to work;
• Ability to collaborate effectively and communicate with colleagues across diverse offices;
• Proactive team player who can also work independently.

Benefits:

• Professional Growth - We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
• Flexible Working Hours - Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace;
• Culture & Connection - From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins-big or small-together;
• International Offsite Trips - Each year, we travel to an exciting destination to spend time with the entire Civitta team, strengthening connections and creating unforgettable memories;
• Gifts Programme - Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
• Continuous Learning - From expert-led trainings to personal development budgets, your growth is our priority;
• Local Benefits Package - Enjoy a comprehensive benefits package to support your well-being and professional needs, including: health basket (for employee-selected services such as health checks, gym memberships, and psychological support); charging stations for the regular employees and Team sports activities.