{"id":3952605,"url":"https://alion.io/job/clark-outsourcing-executive-assistant","title":"Executive Assistant","company":{"id":3775659,"name":"Clark Outsourcing","domain":"clarkoutsourcing.com","url":"https://alion.io/company/clarkoutsourcing","size_band":"11-50","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":{"grade":"A","score":98,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0.5,"time_to_fill_p50_days":13,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Angeles City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Adobe Illustrator","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"PHP","optional":false}],"status":"live","first_seen_at":"2026-11-09T04:58:44Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T04:58:44Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Position Title: Executive Assistant\nWork Set Up: Onsite\nSchedule: 7:00 AM - 4:00 PM PHT\nJob Location: Clark Outsourcing - NEPO Office, Angeles City, Pampanga\nQuick Rundown:\nWe are looking for a reliable, proactive, and highly organized Executive Assistant to provide dedicated administrative support to the general manager and the team. The core of this role involves overseeing day-to-day administrative operations with a primary emphasis on sales support, customer service, order processing, and production coordination. The successful candidate will be responsible for managing jobs end-to-end-tracking workflows and following up on outstanding items from initial inquiry through to final delivery-while upholding the company’s reputation for personalized, high-touch client care. Suited for an independent problem-solver who excels at managing competing priorities, this position serves as a trusted, remote extension of the Australian-based business.\nWhat You’ll Do:\nExecutive & General Administration\nProvide direct administrative support to the General Manager across day -to -day business activities.\nPrepare documents, spreadsheets, reports and presentations.\nAssist with data entry, maintaining records and updating internal systems.\nMonitor outstanding tasks and proactively follow up to ensure things are completed.\nAssist with documenting, developing , and maintaining internal procedures and processes.\nProvide general administrative support across the wider business as required.\nSales & Customer Administration\nAssist with preparing and processing customer quotes, orders , and sales documentation.\nEnter and maintain customer and order information within internal systems.\nAssist with following up customer enquiries, outstanding quotes , and pending orders.\nPrepare customer correspondence, order confirmations , and general communications.\nCoordinate information between customers, the sales team , and other departments.\nAssist with maintaining customer records, pricing information , and product databases.\nHelp ensure customer requests and sales opportunities are followed through in a timely manner.\nProduction & Order Coordination\nProvide administrative support throughout the production and fulfilment process.\nAssist with creating and processing purchase orders for suppliers and decorators.\nLiaise with suppliers and external decorators via email to obtain updates and information.\nLiaise between our customers and our Production Manager to follow up outstanding jobs and deadlines.\nAssist with tracking urgent orders from initial placement through to completion and dispatch.Help coordinate stock availability, product \ninformation and delivery requirements.\nIdentify delays, outstanding information , or potential issues and bring these to the attention of the relevant team members.\nMaintain accurate job records and ensure information is updated across internal systems.\nBusiness Support & Reporting\nAssist with general business projects and ad hoc administrative tasks.\nPrepare regular reports and spreadsheets to assist with business operations.\nHelp maintain accurate customer, supplier, product , and inventory information.\nAssist with online store administration, including product information, pricing and order processing.\nSupport website and digital administration tasks where required.\nIdentify opportunities to improve administrative processes and efficiencies.\nArtwork & Design Support\nAssist with preparing basic product mock -ups and merchandise visuals for customer presentations and approvals.\nUse Adobe Illustrator to make basic amendments to existing artwork, including resizing logos, adjusting layouts , and preparing files for production.\nAssist with preparing and organising artwork files for embroidery, screen printing, heat transfers and other decoration methods.\nMake minor artwork adjustments and revisions based on customer or internal feedback.\nAssist with preparing visual proofs and mock -ups for customer approval.\nWhat We’re Looking For:\nPrevious experience in a Virtual Assistant, Executive Assistant, Administration or Customer Service role.\nBasic working knowledge of Adobe Illustrator, with the ability to make simple artwork amendments, prepare logos and assist with basic product mock -ups.\nAn understanding of artwork preparation for garment decoration and merchandise production would be highly regarded.\nExperience supporting an Australian-based business.\nExperience working with sales, order processing or production administration.\nFamiliarity with inventory management, CRM or ERP systems.\nExperience coordinating with suppliers, manufacturers , or external service providers.\nExcellent written and verbal English communication skills.\nStrong organisational skills and attention to detail.\nConfident using Microsoft Office, particularly Outlook, Excel and Word.\nComfortable working across multiple software platforms and learning new systems.\nAbility to manage multiple tasks, prioritise workloads and meet deadlines.\nStrong problem solving skills and the ability to work independently without constant supervision.\nProactive approach to work, with the confidence to follow up outstanding tasks and communicate when something needs attention.\nProfessional and friendly communication style when dealing with customers, suppliers and internal team members.\nHigh level of reliability, accountability and confidentiality.\nWhy You’ll Love Joining the CO Fam!\nAt Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.\nHere’s what’s in store for you:\nHealth and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.\nBeyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.\nTravel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.\nLeave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.\nExtra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.\nGrowth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!\nAt CO, it’s not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!","description_format":"text","description_chars":6858,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Flexible schedule","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-11-09T04:58:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":13,"reasons":["conf:1","win:early"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/clark-outsourcing-executive-assistant","json_url":"https://alion.io/job/clark-outsourcing-executive-assistant.json","meta":{"generated_at":"2026-11-09T08:23:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6623,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3775659},"rest":"https://alion.io/mcp/rest/get_company?id=3775659"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclark-outsourcing-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclark-outsourcing-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclark-outsourcing-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clark-outsourcing-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclark-outsourcing-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3952605}},{"tool":"search_jobs","arguments":{"company":"clarkoutsourcing.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3952605},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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