{"id":1705627,"url":"https://alion.io/job/clayton-utz-practice-administrator","title":"Practice Administrator","company":{"id":1881183,"name":"Clayton Utz","domain":"claytonutz.com","url":"https://alion.io/company/claytonutz","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":94,"open_postings":4,"ghost_share":0,"stale_share":0.25,"repost_share":0,"time_to_fill_p50_days":56,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Legal","role_family":"Legal","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":69000,"max_usd":195000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2362},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T14:45:51Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-13T14:13:15Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"The Role\nWe currently have an exciting opportunity for an experienced legal secretary to join our leading Disputes team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.\nIn this pivotal role, you will provide high quality administrative and secretarial support to one partner and a small team of lawyers. You will also work collaboratively with other PAs across the group to provide additional ad-hoc support to other partners when needed.\nThis team is highly collaborative with other members of the broader team and with other practice groups nationally. They actively promote a warm, positive and supportive team culture that thrives on face to face and human collaboration.\nKey Responsibilities\nIn this varied role, you will:\nProvide high-level secretarial and administrative support.\nTake charge of diary management, including organising client meetings and facilitating travel arrangements.\nActively manage phones, email, electronic diaries and voicemails.\nManage the billing process and accounts on a monthly basis, including client reporting requirements.\nInbox management and proactively prompt authors where required.\nFile and matter management, including the opening and closing of matters.\nUndertake conflict searches on the firm's database and prepare conflict emails with efficiency.\nManage practice expenses, reporting and financial hygiene.\nAdminister quality and risk responsibilities for the Practice, ensuring compliance at the highest level.\nSkills & Experience\nTo be successful in this role, you will have:\nMinimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives.\nA proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice.\nA positive, friendly, solutions and team-focused mindset.\nExcellent written and verbal communication skills.\nA flexible and collaborative approach to working with different stakeholders and their unique styles.\nAn organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines.\nExperience with billing processes, including using Aderant / CMS or similar financial software.\nIntermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).\nWhy Join Clayton Utz?\nAt Clayton Utz, we’re more than just a law firm - we’re a community that values our people and their contributions. When you join us, you’ll enjoy:\nWorld-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.\nA focus on health and wellbeing, with initiatives to support your physical and mental health, includinglifestyle and gym membership discounts via our partnership with AIA Vitality.\nUp to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.\nThe option to purchase up to 4 weeks of additional leave annually.\nHow to Apply?\nWe prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.\nConsultant Contact Details\nAlexandra Smith, (02) 9353 4446Accessibility and Inclusion\nWe are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to .\nFor more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.\nAgency submissions\nClayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.","description_format":"text","description_chars":4156,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Gym membership","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Professional Services","Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-02T14:45:51Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":10,"expected_fill_days":56,"reasons":["conf:10","win:early"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/clayton-utz-practice-administrator","json_url":"https://alion.io/job/clayton-utz-practice-administrator.json","meta":{"generated_at":"2026-10-14T02:31:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3851,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1881183},"rest":"https://alion.io/mcp/rest/get_company?id=1881183"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclayton-utz-practice-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclayton-utz-practice-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclayton-utz-practice-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clayton-utz-practice-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclayton-utz-practice-administrator"}]}