{"id":3368018,"url":"https://alion.io/job/clearcaptions-payroll-administrator-100-remote","title":"Payroll Administrator (100% Remote)","company":{"id":2107958,"name":"ClearCaptions","domain":"clearcaptions.com","url":"https://alion.io/company/clearcaptions","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":99,"open_postings":19,"ghost_share":0,"stale_share":0.053,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":75000,"max_usd":150000,"period":"year","method":"global_role_seniority_cell","sample_n":7681},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-27T07:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T10:35:24Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Summary:\nThe Payroll Administrator is responsible for the accurate and timely administration of multi-state payroll, including payroll processing, timekeeping, payroll deductions, employee record maintenance, payroll tax compliance, and related reporting. This role serves as a resource to employees and managers on payroll-related matters and requires strong attention to detail, confidentiality, analytical skills, and knowledge of applicable federal, state, and local payroll requirements. The Payroll Administrator works effectively in a fast-paced and changing environment while providing responsive and professional customer service.\n\nWhat This Role Does:\nServes as a subject matter expert and resource to employees, managers, and team members regarding payroll processing and related matters.\nProcesses, audits, analyzes, and reviews biweekly timekeeping, payroll, and benefit deductions to ensure accuracy and compliance.\nIdentifies and coordinates the setup and maintenance of new state and local payroll tax jurisdictions in Dayforce.\nReviews payroll results and performs payroll reconciliations to identify and resolve discrepancies prior to payroll finalization.\nCoordinates payroll funding activities and verifies payroll amounts and related funding requirements.\nProcesses regular, manual, and off-cycle payrolls as needed.\nEnsures accurate and timely processing of new hires, terminations, employee status changes, compensation changes, benefit changes, and other payroll-related updates.\nAdministers payroll deductions and legally required withholdings, including wage garnishments, child support orders, tax levies, and other applicable deductions.\nPrepares, reviews, and files applicable federal, state, and local payroll tax returns, reports, and year-end filings, including W-2 processing.\nResearches and responds to payroll tax notices and agency inquiries and coordinates appropriate follow-up and resolution.\nAssists with payroll tax amendments, corrections, and other adjustments as needed.\nCompiles payroll and tax reports for internal and external purposes and submits reports for review as required.\nMaintains accurate and confidential employee payroll records in Dayforce and ensures appropriate documentation of payroll changes.\nConducts payroll audits and reviews to verify the accuracy, completeness, and compliance of payroll transactions and records.\nProvides guidance to management and employees regarding payroll policies, procedures, and applicable payroll requirements; escalates complex compliance matters as appropriate.\nMaintains and updates payroll policies, procedures, process documentation, and related reference materials.\nSupports payroll calendar management and ensures payroll activities are completed accurately and within established deadlines.\nResponds to employee and management inquiries, complaints, and payroll issues in a timely and professional manner.\nPerforms other duties as assigned.\n\nWhat You Will Bring:\nA high school diploma or equivalent is required; a bachelor's degree in accounting, finance, business, human resources, or a related field is preferred. Equivalent combinations of education and relevant experience may be considered.\nMinimum of five (5) years of progressively responsible payroll experience, including multi-state payroll administration.\nExperience researching and resolving payroll and timekeeping discrepancies through analysis of timecard, payroll, and employee data and collaboration with managers and employees.\nWorking knowledge of applicable federal, state, and local payroll laws, regulations, and tax requirements, including wage garnishments, child support orders, tax levies, and other legally required deductions.\nExperience with payroll tax reporting, reconciliations, year-end processing, and related compliance activities.\nExperience maintaining accurate employee payroll records and processing employee status, compensation, benefit, and other payroll-related changes.\nExperience with payroll audits, reporting, and reconciliation processes.\nStrong analytical and problem-solving skills, with the ability to investigate discrepancies, identify root causes, determine appropriate solutions, and exercise sound judgment.\nAbility to work independently, prioritize competing deadlines, and manage multiple responsibilities in a fast-paced and changing environment.\nStrong customer service, interpersonal, written, and verbal communication skills, with the ability to explain payroll policies and procedures clearly to employees, managers, and other stakeholders.\nDemonstrated discretion and ability to maintain confidentiality when handling sensitive employee, payroll, and financial information.\nStrong organizational and time-management skills, with a consistent focus on accuracy, follow-through, and meeting payroll deadlines.\nAbility to guide and support others through collaboration, including assisting teammates and contributing to shared processes, to foster a high-quality, team-oriented environment that drives results.\nProficiency in Microsoft Office Suite, particularly Excel, including PivotTables, and Word, including the creation and use of templates.\nProficiency with modern communication and collaboration tools for virtual teams, such as Microsoft Teams and Slack.\nWillingness and ability to work flexible hours as needed to support payroll deadlines and business requirements.\n\nPreferred:\nFundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).\nExperience with Dayforce Human Capital Management (HCM) system.\n\nPhysical Demands:\nIn accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, the Company will provide reasonable accommodations to qualified individuals with documented disabilities to enable them to perform the essential functions of the job, unless such accommodations would impose an undue hardship. Employees seeking accommodation should contact the People Department to initiate the interactive process.\n\nEmployees may experience the following physical demands for extended periods of time:\nSitting, standing, and walking (95-100%)\nKeyboarding (70-90%)\nViewing computer monitor, tablet, and cell phone requiring close vision (70-90%)\n\nWork Environment:\n100% Remote: Work environment is at home.","description_format":"text","description_chars":6288,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hearing Care & Audiology"],"lifecycle":[{"event":"open","at":"2026-10-27T23:52:32Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":172500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":49,"reasons":["conf:3","velocity","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/clearcaptions-payroll-administrator-100-remote","json_url":"https://alion.io/job/clearcaptions-payroll-administrator-100-remote.json","meta":{"generated_at":"2026-10-31T12:16:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18880,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2107958},"rest":"https://alion.io/mcp/rest/get_company?id=2107958"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclearcaptions-payroll-administrator-100-remote"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclearcaptions-payroll-administrator-100-remote"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclearcaptions-payroll-administrator-100-remote"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clearcaptions-payroll-administrator-100-remote\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclearcaptions-payroll-administrator-100-remote"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3368018}},{"tool":"search_jobs","arguments":{"company":"clearcaptions.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3368018},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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