{"id":2845276,"url":"https://alion.io/job/clearspace-executive-assistant","title":"Executive Assistant","company":{"id":176591,"name":"ClearSpace","domain":"clearspace.today","url":"https://alion.io/company/clearspace","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":84,"open_postings":7,"ghost_share":0,"stale_share":0.429,"repost_share":0,"time_to_fill_p50_days":65,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Luxembourg City, Luxembourg"],"countries":["LU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":70000,"period":"year","method":null,"sample_n":14242},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T10:47:12Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-20T22:20:31Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"At ClearSpace, we believe in reusability, in affordability driving disruption, and that no progress is real unless it is sustainable.\nOur company was founded in 2018 out of the realization that in-orbit servicing and space debris removal are vital services for the future of space exploration and operations. Today ClearSpace has assembled an expert engineering team and is leading the way toward sustainable space operations. From a garage in Switzerland, we now operate across UK and Europe, and are working with world-leading institutions and companies to bring our dream of a sustainable space ecosystem to life.\nClearSpace is seeking an experienced Executive Assistant to support the CEO and executive team across its Luxembourg, Swiss and UK operations.\nRole Purpose/Summary\nThe role provides high-level administrative and coordination support, including diary management, travel, executive communications, leadership meetings and Board activities.\nAs a key contact for internal and external stakeholders, you will manage competing priorities, handle sensitive information discreetly and ensure effective follow-through on executive decisions and actions.\nThis role suits a proactive, highly organised professional who thrives in a fast-paced, international environment and has experience supporting senior leaders, ideally in technology, engineering or a growing business.\nRole Responsibilities:\nExecutive Support\nManage complex executive diaries, prioritising requests, resolving conflicts and protecting time for key priorities.\nArrange domestic and international travel, including itineraries, accommodation, visas and expense reconciliation.\nManage executive correspondence and enquiries, acting as a professional first point of contact.\nPrepare and format correspondence, presentations, reports, briefing notes and meeting materials.\nCoordinate executive meeting preparation, including agendas, background information and follow-up actions.\nHandle confidential and commercially sensitive information in line with company policies.\nMeetings and Governance\nCoordinate executive, leadership and all-hands meetings, including scheduling, agendas, papers, logistics and minutes.\nSupport Board meetings with the CEO and Finance team, coordinating materials, logistics, minutes and action tracking.\nMaintain decision and action records, following up with owners to ensure timely completion.\nMaintain accurate, accessible records of executive and Board documents and contacts.\nBusiness and Team Coordination\nCoordinate meetings, visits and events across ClearSpace entities and with customers, investors, partners and advisers.\nOrganise company events, offsites, customer visits and conference attendance.\nProcess executive invoices, expenses and purchase requests with Finance.\nSupport People & Culture with senior recruitment scheduling and executive onboarding.\nImprove administrative processes and tools, and deliver ad hoc projects as required.\nMust have:\nAt least five years' experience as an Executive Assistant or in a similar role supporting senior executives, ideally multiple leaders.\nStrong organisational and time-management skills, with the ability to manage competing priorities and adapt to change.\nExcellent written and verbal English, with strong attention to detail.\nSound judgement, discretion and professionalism when handling confidential information.\nAdvanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel and Teams, plus experience with travel booking and video-conferencing tools.\nA proactive, solutions-focused approach and confidence working with senior stakeholders.\nNice to have:\nExperience in the space, aerospace, defence, engineering or technology sectors, or in a scale-up environment.\nExperience supporting Board meetings and corporate governance.\nExperience coordinating across countries, time zones and office locations.\nProfessional proficiency in French or German.\nFamiliarity with expense management and HR systems.\nExperience organising events, offsites or conferences.","description_format":"text","description_chars":4040,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":true},{"language":"German","level":"Advanced (C1)","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Space Services"],"lifecycle":[{"event":"open","at":"2026-10-19T10:47:12Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-10-20T06:21:30+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":65,"reasons":["conf:0","win:early"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/clearspace-executive-assistant","json_url":"https://alion.io/job/clearspace-executive-assistant.json","meta":{"generated_at":"2026-10-21T02:21:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3520,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":176591},"rest":"https://alion.io/mcp/rest/get_company?id=176591"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclearspace-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclearspace-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclearspace-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clearspace-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclearspace-executive-assistant"}]}