{"id":2029780,"url":"https://alion.io/job/clearview-executive-assistant","title":"Executive Assistant","company":{"id":3865996,"name":"Clearview","domain":"clearviewhcp.com","url":"https://alion.io/company/clearviewhcp","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"C","score":57,"open_postings":25,"ghost_share":0.72,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":130000,"currency":"USD","period":"year","gross":null,"usd_annual":130000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-11T20:34:57Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-10-11T17:35:07Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":29},"description":"Company Overview \nClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.\nRole Overview\nThe Executive Assistant (EA) provides high-level administrative support to two Senior Partners, reporting on a solid line to both and with a dotted line to the Senior Office Manager. Beyond dedicated executive support, which remains the core of the role, the EA also acts as a thought partner to the Senior Office Manager on the training and development of the broader EA team. The ideal candidate combines the judgment and polish expected of an EA supporting the firm’s most senior leaders with a genuine interest in helping the wider EA function improve over time.\n\nKey responsibilities\nDedicated Administrative & Executive Communication Support for the Senior Partners\nThe EA manages the Senior Partners' accessibility, drafts and edits communications and materials, and serves as a trusted point of contact for internal and external stakeholders.\nPrepare written documents, including e-mails, memos, presentations, and other communications on the Senior Partners' behalf\nReceive, review, and triage incoming communications, determining importance and routing content appropriately\nManage and proactively maintain the Senior Partners' contact lists\nProject-manage initiatives led by the Senior Partners (e.g., center of excellence, pillar, accounts), including reporting and budgeting\nManage travel arrangements and expenses, and lead SOW creation, tracking, and execution\nSchedule and attend meetings on behalf of the Senior Partners, maintaining accurate records and minutes\nWelcome guests for in-person meetings and ensure a positive experience\nCoordinate events, including conferences, seminars, and meetings\nConduct research and assemble/analyze data on initiatives managed by the Senior Partners\nUse discretion, confidentiality, and good judgment to handle C-Level and Senior Partner matters\nFoster trusted relationships with the Senior Partners' stakeholders\nExecutive Schedule Management\nThe EA manages the Senior Partners’ schedules to ensure time is well spent, conflicts are avoided, and activities are prioritized according to business needs.\nMeet with each Senior Partner at least weekly to understand priorities and plans; proactively adjust both calendars, balancing and sequencing competing priorities across the two executives\nRepresent the Senior Partners in discussions to plan events and logistics\nCoordinate meetings, including scheduling, reminders, and catering when necessary\nAttend select meetings and/or events to ensure logistics are well executed and to document decisions as needed; prepare in advance by reading, researching, and analyzing information. Travel may be required.\n\nThought Partnership on EA Training & Development\nPartner with the Senior Office Manager (Sr OM) to offer input and ideas on how new Executive Assistants are onboarded and trained on ClearView’s tools, systems, and administrative standards\nServe as an occasional, informal sounding board for other EAs navigating complex or sensitive situations, when asked\nContribute ideas and feedback on onboarding materials, reference guides, and best-practice documentation for the EA function\nModel firmwide standards of judgment, discretion, and professionalism for less experienced EAs\nSupport Sr OM to define, document, and refine standards, workflows, and tools used by the EA team\nIdentify opportunities to standardize or streamline processes across offices (Boston, San Francisco, New York, London, Gurgaon)\nRepresent the EA function’s perspective in Operations planning discussions and firmwide initiatives affecting executive support\n\nQualifications\nBachelor’s degree required\n7+ years of experience as an Executive Assistant supporting C-Level or Senior Partner-level executives; experience supporting more than one executive simultaneously a plus; professional services or consulting experience strongly preferred\nInterest in contributing to the training and development of other EAs; prior mentoring experience a plus, but not required\nAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other systems used by the executive (SharePoint, Salesforce)\nStrong critical thinking skills, executive-level communication, and a high level of customer-service orientation\nFlexible hours and travel as dictated by the needs of the business\nThe position is hybrid, in-office expectations is 60%\nTravel is a regular part of this role, including accompanying or supporting either Senior Partner and traveling to support meetings, conferences, or EA team activities across ClearView offices\n\nCompensation\nThe salary range for this position is $100,000 - $130,000 annually. Actual compensation will be determined based on experience, skills, qualifications, and location.\nIn addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.\n\nWhat We Value\nWe recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.\nEqual Opportunity Employer\nClearView Healthcare Partners (\"CV\") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.","description_format":"text","description_chars":5980,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Health Care","Professional Services"],"lifecycle":[{"event":"open","at":"2026-10-07T13:57:29Z"}],"visa":[],"liveness":{"score":25,"band":"fade","label":"Fading","p_open":1,"p_active":0.461,"p_room":0.55,"age_days":28,"expected_fill_days":24,"reasons":["conf:2","stale_co","win:tail"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":130000,"is_top_pay":true},"html_url":"https://alion.io/job/clearview-executive-assistant","json_url":"https://alion.io/job/clearview-executive-assistant.json","meta":{"generated_at":"2026-10-11T20:26:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8430,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3865996},"rest":"https://alion.io/mcp/rest/get_company?id=3865996"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclearview-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclearview-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclearview-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clearview-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclearview-executive-assistant"}]}