{"id":2029792,"url":"https://alion.io/job/clearview-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":3865996,"name":"Clearview","domain":"clearviewhcp.com","url":"https://alion.io/company/clearviewhcp","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"C","score":58,"open_postings":26,"ghost_share":0.692,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-31T15:39:06Z","employer_posted_date":"2026-08-13","last_verified_at":"2026-10-13T00:14:03Z","board_verified":true,"closed_at":null,"days_open":73,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":72},"description":"Company Overview \nClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.\nRole Overview\nClearView Healthcare Partners is seeking a Senior Administrative Assistant (Senior AA) to provide dedicated, high-level administrative support to their designated Leadership Team (LT) members and extended leadership as the primary focus of this role. This includes managing project tracking, providing dedicated support for Centers of Excellence (COE) or functional Pillars, and ensuring effective communication across internal teams and external clients. Senior AAs act as key liaisons who streamline processes, prioritize initiatives, and optimize their executives' time and focus on strategic priorities. Beyond this leadership-facing focus, the Senior AA also mentors and supports the broader Administrative Assistant team, and collaborates with that team as needed on general office-related needs, rather than owning day-to-day office operations directly. This role will report directly to the Office Manager.\nKey Responsibilities\nAdministrative Support for Leadership\nThis role has a specific set of aligned leadership and extended leadership team members to support. Administrative support for this aligned group is the primary priority of this position.\nProvide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support.\nSupport business development tracking.\nProvide Pillar/COE support, including attending internal meetings, note-taking, and scheduling.\nEnter and update opportunities in Salesforce on behalf of leadership.\nProvide advanced calendar management and scheduling support at the Managing Director level and above, as needed.\nSupport large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support when required (may include travel).\nAct as a true right hand to leadership, anticipating their needs and offering proactive, strategic support.\nManage urgent travel requests.\nAdministrative Team Mentorship and Support\nServe as a mentor to the Administrative Assistant team.\nPartner with the Office Manager on new hire training for Administrative Assistants.\nCoordinate a monthly touch base with Office Managers and set the agenda.\nAct on behalf of the Office Manager when required.\nTrack departmental expenses in coordination with the Office Manager.\nContribute to a positive local office and team culture.\nOffice Collaboration\nGeneral office-related responsibilities are distributed across the administrative team as a whole. The Senior AA collaborates with and helps the team where needed, rather than owning these tasks individually. Examples include:\nSupporting logistics for large team meetings.\nSupporting in-office onboarding of new hires.\nKitchen and supply inventory (office dependent).\nSupporting large in-office meetings, including food setup and removal after the meeting.\nTeam Building and Culture Carrier\nHelp foster a positive, inclusive, and connected office environment that reflects company values.\nParticipate in office and company events and internal initiatives that strengthen culture, collaboration, and cross-team relationships.\nBuild effective working relationships across the office and contribute to a supportive team environment.\nQualifications\nRequired\n2-4 years of experience in a professional office environment supporting 2 or more senior leaders.\nAbility to independently manage complex calendars and schedule accordingly across multiple time zones.\nA history of effectively managing leadership team members' schedules, expenses, and other administrative obligations.\nExperience taking and organizing extensive notes from meetings and other company functions.\nStrong attention to detail.\nProfessional written and oral communication skills.\nAbility to manage projects and tasks to a timeline.\nAbility to effectively manage up and set reasonable timelines.\nAbility to own processes from start to finish.\nAbility to think ahead to resolve issues before they arise.\nPreferred\nDirect previous experience in an administrative assistant or office support role.\nExperience in a lead or supervisory role with some form of team oversight.\nProficiency with Microsoft Office products (especially Outlook, PowerPoint, and Excel).\nCollaborative “can do” attitude.\nExperience with Salesforce.\nBachelor's degree.\nThe salary range for this position is $70,000 - $90,000 annually. Actual compensation will be determined based on experience, skills, qualifications, and location.\nIn addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.\nWhat We Value\nWe recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.\nEqual Opportunity Employer\nClearView Healthcare Partners (\"CV\") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.","description_format":"text","description_chars":5747,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Health Care","Professional Services","Healthcare & Life Sciences Consulting"],"lifecycle":[{"event":"open","at":"2026-10-07T13:57:29Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.161,"p_room":0.28,"age_days":72,"expected_fill_days":24,"reasons":["conf:3","stale_co","win:tail","crowd:"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/clearview-senior-administrative-assistant","json_url":"https://alion.io/job/clearview-senior-administrative-assistant.json","meta":{"generated_at":"2026-10-13T03:10:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4839,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3865996},"rest":"https://alion.io/mcp/rest/get_company?id=3865996"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclearview-senior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclearview-senior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclearview-senior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clearview-senior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclearview-senior-administrative-assistant"}]}