{"id":2873989,"url":"https://alion.io/job/clementines-ice-cream-operations-administrative-coordinator","title":"Operations Administrative Coordinator","company":{"id":2063657,"name":"Clementine's Ice Cream","domain":"clementinescreamery.com","url":"https://alion.io/company/clementinescreamery","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Louis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":82000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-19T19:42:38Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-27T12:48:12Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Description\nThe Operations Administrative Coordinator provides administrative and operational support to ensure the efficient day-to-day functioning of the Milkhouse. This position serves as a key liaison between departments, supporting operational processes, managing documentation, and assisting leadership with administrative tasks.\nHourly \nNon-Exempt\nFull-Time\nWork location: 8014 N Broadway, St. Louis, MO 63147\nRequirements\nKEY RESPONSIBILITIES:\nAdministrative Support\nProvide administrative support to operations leadership team\nSupport daily production activities, schedules, documentation, reporting, and communication to ensure information is accurate and available when needed.\nPrimary contact for Milkhouse guests, contractors, and new employee onboarding\nOrganize and maintain physical and electronic filing systems.\nManage incoming communications and direct inquiries appropriately.\nOperations Coordination\nPrimary contact for order related inquiries from internal and external stakeholders.\nTrack customer, wholesale, grocery and internal orders; validate order details and quantities; communicate status and changes; research discrepancies; and help ensure orders are produced and fulfilled accurately and on time.\nPrint and verify product labels, case labels, and other required production materials as needed and help ensure the correct materials are being used.\nSupport production, maintenance, and sanitation work orders and record keeping, including data entry, tracking, and follow-up as needed.\nAssist with other operational priorities as needed\nData Management & Reporting\nGenerate regular reports and dashboards for management review.\nCollect, verify, and maintain operational data.\nMonitor key operational metrics and identify trends or discrepancies.\nEnsure data accuracy and confidentiality across systems and records.\nAssist QA with routine documentation, record review, data entry, label verification, traceability records or other administrative quality functions as assigned.\nEnter, maintain, review and validate production, inventory, order and operational data. Identify discrepancies and work with the appropriate team to correct them.\nMeeting & Project Support\nPrepare meeting agendas, take meeting minutes, and distribute follow-up action items.\nAssist with special projects and process improvement initiatives.\nCoordinate cross-functional communication between departments.\nCustomer & Vendor Relations\nServe as a point of contact for internal and external stakeholders for the Milkhouse.\nResolve routine inquiries and escalate issues when appropriate.\nQUALIFICATIONS:\nAssociate's degree in business administration, Operations Management, or related field preferred.\n2-5 years of administrative, operations, or office coordination experience.\nExperience with operational reporting and process coordination is a plus.\nStrong organizational and time-management skills.\nExcellent written and verbal communication abilities.\nHigh attention to detail and accuracy.\nAbility to manage multiple tasks and deadlines simultaneously.\nStrong problem-solving and critical thinking skills.\nAbility to maintain confidentiality and professionalism.\nCustomer service-oriented mindset.\nProficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).\nStrong data entry and reporting skills.\nAbility to sit for extended periods while working at a computer.\nAbility to occasionally lift and move office materials weighing up to 25 pounds.\nOccasional walking, standing, bending, and reaching.","description_format":"text","description_chars":3517,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Food & Beverages","Frozen Food","Vegan Food"],"lifecycle":[{"event":"open","at":"2026-10-19T20:44:22Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.856,"p_room":1,"age_days":7,"expected_fill_days":23,"reasons":["conf:3","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/clementines-ice-cream-operations-administrative-coordinator","json_url":"https://alion.io/job/clementines-ice-cream-operations-administrative-coordinator.json","meta":{"generated_at":"2026-10-27T14:49:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3599,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2063657},"rest":"https://alion.io/mcp/rest/get_company?id=2063657"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclementines-ice-cream-operations-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclementines-ice-cream-operations-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclementines-ice-cream-operations-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clementines-ice-cream-operations-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclementines-ice-cream-operations-administrative-coordinator"}]}