{"id":3531382,"url":"https://alion.io/job/cloud-accountant-staffing-executive-assistant","title":"Executive Assistant","company":{"id":4418183,"name":"Cloud Accountant Staffing","domain":"cloudaccountantstaffing.com","url":"https://alion.io/company/cloudaccountantstaffing","size_band":"11-50","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":93,"open_postings":12,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_regions","remote_scope_basis":"posting_text","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["AR","BR","CO","MX","PH","ZA","AI","AG","AW","BS","BB","BZ","BM","BO","VG","BQ","KY","CL","CR","CW","DM","DO","EC","SV","FK","GF","GD","GP","GT","GY","HT","HN","JM","MQ","MS","NI","PA","PY","PE","PR"],"hiring_countries_total":51,"salary":{"min":700,"max":2000,"currency":"USD","period":"month","gross":null,"usd_annual":24000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Google Workspace","optional":false},{"name":"Least Privilege","optional":false},{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false},{"name":"Slack","optional":false},{"name":"Trello","optional":false},{"name":"Canva","optional":true},{"name":"Notion","optional":true},{"name":"Zapier","optional":true}],"status":"live","first_seen_at":"2026-10-30T15:48:47Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-10T00:49:53Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":9},"description":"Locations: Philippines, Latin America and South Africa (100% Remote)\nEmployment Type: Full-time Independent Contractor (exclusive commitment)\nCompensation: Competitive and commensurate with the candidate's market rate, experience, skills, and overall qualifications\nPhilippines - $1,000-$1,500 USD per month \n\nLatin America - $1,200-$2,000 USD per month\n\nSouth Africa - $700-$1,200 USD per month\n\nAbout the Job\nYou’re the force that turns good teams into great ones. As an Executive Assistant at Cloud Accountant Staffing, you’ll orchestrate schedules, tame inboxes, streamline workflows, and make complex days feel simple. From client communications and research, to light bookkeeping and reporting, you’ll bring order, clarity, and momentum-so leaders can focus on the work only they can do. Full-time IC with exclusivity (no other part-time or freelance engagements once hired). If you love structure, crisp communication, and getting things done, you’ll feel right at home.\nAbout the Role\nThink strategist-meets-executor. You’ll anticipate needs, reduce noise, and keep everything moving-meetings prepped, follow-ups sent, docs clean, tasks tracked, and outcomes documented. You’ll translate open-ended requests into a structured checklist, choose the right tool (CRM, doc, board, or template), and close loops with friendly, professional updates. Calm under pressure, precise in your writing, and proactive with solutions-that’s your signature.\nWhat You’ll Do\nCalendar & Inbox Command: Manage busy executive calendars, triage emails, draft replies, schedule across US time zones, and protect focus time.\n\nClient Communications: Respond to inquiries, prep meeting agendas, capture minutes/action items, and own follow-ups to completion.\n\nProject Support: Build task boards, track deadlines, and maintain status updates in tools like Asana/ClickUp/Trello; escalate risks early.\n\nDocumentation & SOPs: Create and maintain checklists, templates, and SOPs so recurring work becomes predictable and faster.\n\nResearch & Reporting: Conduct targeted research (vendors, tools, market info), synthesize findings, and prepare concise summaries or slide decks.\n\nData & Files: Clean up docs and folders, maintain naming/versioning standards, and ensure everything’s easy to find.\n\nLight Bookkeeping (as needed): Categorize expenses, match receipts, prep simple invoices/credit notes, and coordinate with the accounting team (QuickBooks/Expensify basics).\n\nCRM Hygiene: Update records, log activities, prep lists/exports, and keep pipelines tidy (HubSpot/Salesforce or similar).\n\nTravel & Logistics: Arrange travel, prepare itineraries, and manage event logistics when required.\n\nQuality, Privacy & Security: Follow data-handling policies, use MFA, and observe least-privilege access at all times.\n\nWhat You’ll Bring\n3+ years in a Virtual Assistant/Executive Assistant/Operations role supporting C-level leaders or Senior stakeholders.\n\nTool fluency: Google Workspace (Docs/Sheets/Drive), Microsoft Office, Slack/Zoom/Teams, and at least one CRM.\n\nOrganization & Follow-through: You live by checklists, time blocking, and clear documentation; nothing falls through the cracks.\n\nExcellent English (written & spoken): clear, friendly, and professional-your emails read like you mean business.\n\nProblem solving: You turn vague asks into concrete next steps; you propose options, not obstacles.\n\nTime-zone alignment: Comfortable working US business hours\n\nNice-to-haves: Light bookkeeping, basic reporting/BI know-how, experience with Notion, Calendly, Zapier, Canva/Slides.\n\nThe Ideal Candidate\nPredictive, not reactive: You anticipate needs and prepare materials before they’re asked for.\n\nDetail-obsessed, deadline-driven: You spot inconsistencies, fix formatting, and hit send with confidence.\n\nProcess-minded: You love creating templates/SOPs and shaving minutes off recurring tasks with smart shortcuts.\n\nCalm communicator: You keep stakeholders aligned with brief, timely updates and well-labeled docs.\n\nTeam-first: You collaborate openly, ask crisp questions, and share what you’ve standardized so others benefit.\n\nHOW WE WORK\nQuality: Close checklists, review notes, and documentation are part of every engagement\nSecurity: Best practices for data privacy, MFA, and least-privilege access - always\nCollaboration: Slack/Zoom standups, shared task boards, and predictable review cycles\nWHY CAS IS DIFFERENT\nWe're not a gig platform.\nWe're not a freelance marketplace.\nWe're not a short-term staffing agency.\nAt CAS, we invest in professionals who want to build long-term careers supporting U.S. accounting firms and businesses. We believe in creating meaningful opportunities-not just placements.\nHere's what you can expect when you join CAS:\nCompetitive USD compensation based on your location, experience, technical expertise, and role\n\n100% permanent remote work with long-term client opportunities\n\nCompany-provided equipment, including a laptop, monitor(s), and essential accessories\n\n15 days of paid time off annually, plus applicable local holidays\n\nGuaranteed annual salary increases based on your anniversary\n\nReferral rewards of up to USD $1,000\n\nMonthly CAS Flex Perks to support your remote work and well-being\n\nStructured Week 0 onboarding, training, and ongoing support throughout your journey\n\nExposure to leading U.S. accounting firms across a wide range of industries\n\nA collaborative, documentation-first culture where your growth and success matter\n\nAt CAS, you're not just filling a role-you'll build a long-term career with a team that's invested in your success.\nCONTRACT & EXCLUSIVITY\nFull-time Independent Contractor opportunity open to candidates in the Philippines, Latin America, and South Africa. This role requires an exclusive full-time commitment. Candidates must not engage in other employment or freelance work that creates a conflict of interest or affects their ability to meet the expectations of the role. Conflict-of-interest checks may apply.\nApplication Process\nApplication & Prescreening\n\nSkills & Aptitude Assessment\n\nProfile and Pre-interview Preparation\n\nClient Interview\n\nEmployment Offer and Onboarding\n\nReady to take the next step? 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