Employee Experience Operations Manager - CloudFit Software

CloudFit is looking for a hands-on Employee Experience Operations Manager to join us onsite in Lynchburg, VA. You'll own the day-to-day execution of our benefits, leave, wellness, rewards & recognition, and employee events programs, working closely with our VP of Employee Experience & Wellness. This role is for someone who spots gaps and fixes them without waiting to be asked, but also takes clear direction and runs with it. You'll have real ownership, room to bring in automation and AI tools, and a direct line to leadership when something's worth flagging.

What You'll Own

Benefits Administration

• Analyze monthly medical and pharmacy claims for trends and cost-saving opportunities.
• Audit and reconcile monthly benefit invoices.
• Resolve eligibility, enrollment, and carrier file feed issues.
• Process qualifying life events and benefit changes.
• Administer COBRA with our third-party vendors.
• Help lead annual Open Enrollment.
• Provide Tier 1 and Tier 2 benefits support to employees.

Compensation Support

• Prepare compensation documentation and Total Compensation Statements for promotions, transfers, and market adjustments.
• Initiate compensation workflows in our HRIS.

Leave & Time Off

• Manage leave programs end-to-end: FMLA, state leave, parental, disability, military, and other company-sponsored leave.
• Be the steady, go-to contact for employees navigating a leave.
• Coordinate with our third-party leave administrator and keep records audit-ready.

Rewards & Recognition

• Run our Service Award, Swag, Celebration, and Recognition programs.
• Administer our Rewards & Recognition platform (AwardCo).

Employee Events

• Handle event logistics: vendor contracts, W-9s, certificates of insurance, supplies, and RSVPs.
• Own event communications and vendor coordination.
• Partner with Facilities onsite; run virtual events independently.

Improving How We Work

• Partner with stakeholders and vendors to keep programs running smoothly.
• Improve workflows and expand self-service with People Operations.
• Build and maintain clear SOPs for the function.
• Bring us your ideas - we want continuous improvement, not just maintenance.
• Spot risks and trends, and turn data into dashboards the VP can act on.
• Use Workday, Copilot, ChatGPT, Power Automate, and other approved tools to work smarter.

Being There for Employees

• Respond to employee questions quickly and warmly, with care for sensitive information.
• Solve problems with a customer-first mindset, and know when to loop in the right person.
• Build genuine, trusted relationships across the company.

What You Bring

Don't need to check every box - if most of this fits, apply.

• You spot clunky processes and fix or flag them without being asked.
• You take clear direction and run with it.
• Bachelor's degree in HR, Business Administration, Health Promotion/Administration, or related field - or equivalent experience.
• 5+ years in Employee Experience, HR, or Benefits Administration.
• Experience administering benefits and leave programs.
• Strong customer-service and relationship-building skills.
• Sharp analytical, organizational, and communication skills.
• HRIS experience - Workday preferred.
• Strong Microsoft 365 skills, especially Excel.
• Comfort using AI tools like Copilot or ChatGPT to get more done.

How We'll Know You're Succeeding

• Employees feel supported, and programs run accurately and on time.
• Employee satisfaction trends upward.
• You're finding smarter, more automated ways to run things.
• You're a reliable partner in bringing the VP's priorities to life.

The salary range for this role is $90,000 - $125,000 + benefits & perks

Please note the national salary range listed in the job posting reflects the new hire salary range across levels and U.S. locations that would be applicable to the position. Final salary will be commensurate with the candidate’s final level and location. Also, the range represents salary only and does not include our total rewards package.

Current Federal Security Clearance or ability to obtain (US Citizenship required)

*CloudFit participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S.

Don’t meet every single requirement? Studies show that women and people of color often hesitate to apply for jobs unless they meet every qualification listed. At CloudFit, we’re committed to creating a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we still encourage you to apply! You might be the perfect fit for this position-or another one on our team.

CloudFit Benefits & Perks:

• CloudFit benefits are designed with wellness in mind, to support what matters the most:
• Physical Health: Medical, dental, vision insurance, & voluntary health options for you and your family!
• Mental Health: Talkspace, Calm, virtual therapy, counseling
• Financial Wellness: 401(k), HSA, FSAs, Personal Financial Advisors
• 3 Weeks of PTO, 15 Paid Company Holidays, 8 Giving Back Hours
• Wellness Program: reimbursement, gym discounts, health fairs, & more!
• Recognition Program: Earn & give recognition, annual awards, celebrations

Career development for employees at every level is a priority at CloudFit.

• Certification Reimbursement
• User Friendly Career Development Tools & Resources

Check out CloudFit Candidate Portal for more information on roles, benefits, internships, and more!

About This Opportunity

This role may be part of our proactive hiring process. While an immediate opening may not be available, we’re interviewing candidates to build relationships and identify strong fits for future opportunities as roles open.

Curious to learn more? Check out our Careers page to discover our hiring process and what life at CloudFit is like.

About CloudFit

CloudFit Software provides customers the ability to quickly iterate on the development of Cloud Solutions while optimizing security, networking, operations, and monitoring through an engineering mindset. At CloudFit, we instrument solutions that attempt to reduce the human element by applying automation and engineering to every aspect of a solution's lifecycle. CloudFit focuses on delivering managed scenarios that meet customer business needs. This allows us to provide core operational outcomes while integrating back with the customer’s existing operations teams.

Please be aware many of our positions require the ability to obtain security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

CloudFit is committed to providing reasonable accommodations and support in our recruiting processes for candidates with disabilities, long-term conditions, mental health conditions, or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need accommodation, please contact the Talent Acquisition team at [email protected].

CloudFit is an equal opportunities employer and welcomes applications from all sections of society, including veterans, and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, or any other basis as protected by applicable law.