{"id":3719788,"url":"https://alion.io/job/cloudstaff-administrative-assistant-hybrid","title":"Administrative Assistant (HYBRID)","company":{"id":50080,"name":"Cloudstaff","domain":"cloudstaff.com","url":"https://alion.io/company/cloudstaff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":75,"open_postings":127,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T06:51:20Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-09T04:15:04Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"The Administrative Assistant supports the day-to-day coordination and administration of jobs within the company’s job management system. This role is responsible for maintaining accurate records, coordinating with contractors and clients, and ensuring that all jobs are properly managed from scheduling through to completion.\nKey Responsibilities\nEnter and manage work orders within the job management system \nCoordinate with contractors prior to scheduled works to confirm job details \nFollow up with contractors after job completion to ensure works are finalized \nUpload and manage invoices within the system \nSend job completion confirmation emails to clients \nMaintain accurate and up-to-date job records \nManage and respond to emails via Outlook \nLiaise with contractors and clients to ensure smooth job progression \nMonitor job status and ensure timely updates are communicated \nProvide general administrative support to the team as required \nQualifications\nKey Skills and Attributes\nStrong organizational and time management skills \nExcellent attention to detail and accuracy \nClear written and verbal communication skills \nAbility to manage multiple tasks and prioritize effectively \nProficiency in Microsoft Outlook and general office software \nAbility to work independently while also supporting a team \nProfessional and courteous approach when communicating with clients and contractors \nPerks and benefits\nBecome part of the Employee Share Units program\nCloudstaff Dream Points - 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