{"id":3181215,"url":"https://alion.io/job/cloudstaff-executive-assistant-operations-project-coordinator-wfh","title":"Executive Assistant / Operations & Project Coordinator | WFH","company":{"id":50080,"name":"Cloudstaff","domain":"cloudstaff.com","url":"https://alion.io/company/cloudstaff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":80,"open_postings":126,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Colombia"],"countries":["CO"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19000,"max_usd":40000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2596},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"QuickBooks","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T18:15:10Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-25T01:05:55Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Work-From-Home (CS Everywhere) - A work setup with unlimited access to the office and combined the flexibility and cost savings that comes with working from world-class offices.\nWe are seeking a highly organized, tech-savvy, and proactive Executive Assistant & Operations/Project Coordinator to support a fast-paced Principal/Business Owner.\nThe Principalis an active, vision-driven dealmaker and high-level strategist who focuses on driving growth, client relationships, and business development. The ideal candidate will serve as the Principal’sadministrative and organizational engine-taking verbal directives, raw ideas, business contact lists, and incoming requests, and converting them into structured workflows, scheduled meetings, organized files, and tracked project milestones.\nKey Responsibilities\n1. Executive & Administrative Support\nCalendar & Schedule Management:Maintain, optimize, and protect the Principal’sdaily schedule; coordinate external and internal meetings across time zones.\nCommunications & Follow-ups:Draft, review, and organize business emails, memos, and client follow-ups based on the Principal'sdictation, notes, or brief verbal instructions.\nContact & Lead Management:Organize contact lists, phone numbers, and business leads intostructured tracking systems or CRM software.\nDocument & Presentation Preparation:Clean up, format, and structure notes, outlines, contracts, and proposals into polished, professional documents.\n2. Microsoft 365 & SharePoint Administration\nSharePoint & Cloud Architecture:Design, organize, and maintain a structured folder/document hierarchy in Microsoft SharePoint and OneDrive so information is easy to store and retrieve.\nMicrosoft 365 Operations:Leverage the full M365 suite (Outlook, Teams, OneNote, Planner/To-Do, Word, Excel) to keep business workflows running seamlessly.\nDocument Management:Maintain standard file-naming conventions, version control, and access permissions across company files.\n3. Project Coordination & Operational Tracking\nTask & Action Item Tracking:Capture action items from meetings/calls and track them through completion; follow up with partners, vendors, contractors, or clients on pending deliverables.\nWorkflow & Process Organization:Transform loose notes, audio notes, or visual sketches into structured step-by-step project plans and checklists.\nCross-Functional Coordination:Serve as a liaison between the Principal, team members, contractors, and external partners to ensure projects move forward on timeline.\nQualifications\nProven Experience:3+ years in an Executive Assistant, Operations Coordinator, or Project Manager role supporting business executives, real estate developers, contractors, or entrepreneurs.\nMicrosoft 365 Mastery:High proficiency in Microsoft SharePoint, Teams, Outlook, OneNote, Word, Excel, and Microsoft Planner/Tasks.\nStrong Administrative & Organizational Skills:Exceptional ability to create structure out of high-level or fast-moving information.\nExcellent Written & Verbal Communication:Strong grammar, editing, and drafting skills to represent the Principalprofessionally in written correspondence.\nProactive Problem Solver:Self-starter with high emotional intelligence (EQ) who anticipates needs, prioritizes effectively, and works well independently.\nTech-Savvy & Adaptive:Familiarity with AI productivity tools (e.g., Microsoft Copilot, dictation software, automated transcription tools) and CRM/accounting platforms (e.g., QuickBooks Online) is a strong plus.\nIdeal Candidate Profile / Work Style\nDetail-Oriented Integrator:Excellent at managing logistics, details, and follow-through so the Principalcan stay focused on high-level closing and strategy.\nAdaptable Communicator:Comfortable receiving instructions via voice notes, bullet points, or quick phone syncs, and translating them into clear written plans.\nDependable & Trustworthy:Handles confidential business, financial, and client information with absolute discretion.\nPerks and benefits\nComprehensive Legal Benefits\nAs part of your contract, we ensure all legally mandated benefits are covered-because your well-being is our priority! Here's what you can count on:\nHealth Insurance (EPS)\nPension Coverage\nSeverance Pay (Cesantías)\nFamily Compensation Fund (CCF)\nOccupational Risk Insurance (ARL)\nExclusive Perks That Go Beyond\nWe believe in giving more than just the basics. With us, you’ll enjoy:\nPremium Health Insurance (Prepagada)\nLife Insurance, starting from your 16th day with us.\nFlexible Work Setup options-Hybrid, On-site, or Remote. (This can change according to the role you are applying to)\nAccess to the CloudStaff Dream Points Program.\nExciting Growth Opportunities to fuel your career aspirations","description_format":"text","description_chars":4713,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Growth opportunities","Health insurance","Life insurance"],"hiring_locations":[{"name":"Colombia","iso":"CO","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-23T21:36:01Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":20,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/cloudstaff-executive-assistant-operations-project-coordinator-wfh","json_url":"https://alion.io/job/cloudstaff-executive-assistant-operations-project-coordinator-wfh.json","meta":{"generated_at":"2026-10-25T02:57:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4366,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50080},"rest":"https://alion.io/mcp/rest/get_company?id=50080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcloudstaff-executive-assistant-operations-project-coordinator-wfh"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcloudstaff-executive-assistant-operations-project-coordinator-wfh"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcloudstaff-executive-assistant-operations-project-coordinator-wfh"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cloudstaff-executive-assistant-operations-project-coordinator-wfh\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcloudstaff-executive-assistant-operations-project-coordinator-wfh"}]}