{"id":3104429,"url":"https://alion.io/job/cloudstaff-executive-assistant-wfh","title":"Executive Assistant | WFH","company":{"id":50080,"name":"Cloudstaff","domain":"cloudstaff.com","url":"https://alion.io/company/cloudstaff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":75,"open_postings":130,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":17000,"period":"year","method":"role_country_seniority_unknown","sample_n":98},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false}],"status":"live","first_seen_at":"2026-10-22T16:13:45Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-01T07:30:52Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Job Summary: The Business Associate plays a vital role in supporting operational excellence and strategic initiatives across the organization. Working closely with the CEO office team, this position ensures that operation systems, business processes, projects, and internal controls are executed with efficiency, precision, and purpose. The ideal candidate is a resourceful, business-minded professional with strong analytical and organizational skills, capable of turning insights into action.\nKey Responsibilities:\nOperations & Logistics\nSupport daily store and business operations, including supply ordering, vendor\nmanagement, budgeting, and inventory logistics.\nManage product lifecycle activities such as packaging updates, product sheet\ndevelopment, supply procurement, and cost analysis to ensure operational\nefficiency and fiscal discipline.\nAssist in monitor performance through operational reports and dashboards,\nidentifying process gaps and recommending practical, data-driven improvements.\nMaintain operational systems (e.g., Monday.com boards, inventory databases),\nensuring accurate and timely updates.\nCollaborate with suppliers and cross-functional teams to maintain product\nquality, achieve timely delivery, and optimize sourcing strategies.\nCompliance & Internal Controls\nMaintain accurate, up-to-date records of business licenses, permits, and\ncertifications across multiple jurisdictions.\nEnsure adherence to company policies, industry regulations, and government\nrequirements.\nSupport the implementation of internal control systems that promote\ntransparency, accountability, and readiness for audits.\nAssist in organizing and maintaining legal, compliance, and financial\ndocumentation for executive review and governance purposes.\nProject manage the completion and update of company policies and standard\noperating procedures.\nBusiness Projects & Strategic Initiatives\nAssist in planning and executing strategic business projects under the direction of\nthe CEO’s office.\nConduct research, data analysis, and cost-benefit evaluations to support\nexecutive decision-making and business case development.\nCollaborate with key departments-Finance, Marketing, and Operations-to align\npriorities and track project outcomes.\nAssist in preparation of reports, presentations, and executive summaries that\nclearly communicate progress and insights to stakeholders.\nExecutive Support & Cross-Departmental Coordination\nAssist in managing the CEO’s business schedule and coordinating executive\npriorities.\nSupport administrative and operational initiatives to enhance workflow efficiency\nand team collaboration.\nProvide backup support to family office or administrative functions as needed,\nalways maintaining confidentiality and professionalism.\nQualifications\nEducation: Bachelor’s degree in Business Administration, Finance, or related field required; MBA or advanced business qualification strongly preferred.\nExperience: Minimum of 7 years in business operations, project coordination, or management consulting, with proven exposure to executive-level decision-making.\nTechnical Skills: Proficiency in Microsoft Office Suite, project management tools (e.g., Monday.com), and modern productivity software.\nBusiness Skills: Strong analytical, financial, and process management capabilities with a record of improving efficiency and optimizing costs.\nSoft Skills: Exceptional attention to detail, communication, and problem-solving abilities; highly organized with the capacity to manage multiple priorities with discretion.\nOther: Working knowledge of compliance, licensing, and internal control frameworks is a plus\nPerks and benefits\nHMO Coverage\nAnnual Performance Review with Salary Increase\nBecome part of the Employee Share Units program\nCloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.\nComprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment\nEndless opportunities for career advancement\nFlexible leave credits which may be used for vacation, emergency, and sick leaves\nIn-house psychiatrist available to support employees' well-being\nInternational career growth and connections\nMental Wellness Employee Assistance program through Lifeworks\nParticipate and join our CS Social Clubs and Special Interest Groups to connect with colleagues\nQuarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled\nSuperb and exciting Mid-Year Parties - with items to give away and cash prizes!\nTop notch workplace with first class VIP lounge and game rooms\nUnlimited cash incentives for hired referrals\nWe set you up for success with a company-provided PC/Laptop and fiber internet connection","description_format":"text","description_chars":4739,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-22T18:33:30Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.601,"p_room":0.9,"age_days":9,"expected_fill_days":22,"reasons":["conf:2","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/cloudstaff-executive-assistant-wfh","json_url":"https://alion.io/job/cloudstaff-executive-assistant-wfh.json","meta":{"generated_at":"2026-11-01T09:46:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15104,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50080},"rest":"https://alion.io/mcp/rest/get_company?id=50080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcloudstaff-executive-assistant-wfh"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcloudstaff-executive-assistant-wfh"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcloudstaff-executive-assistant-wfh"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cloudstaff-executive-assistant-wfh\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcloudstaff-executive-assistant-wfh"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3104429}},{"tool":"search_jobs","arguments":{"company":"cloudstaff.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3104429},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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