{"id":3063553,"url":"https://alion.io/job/cloudstaff-executive-assistant-wfo","title":"Executive Assistant | WFO","company":{"id":50080,"name":"Cloudstaff","domain":"cloudstaff.com","url":"https://alion.io/company/cloudstaff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":75,"open_postings":130,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Angeles City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":21000,"period":"year","method":"role_seniority_country_cell","sample_n":12},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-08T19:20:43Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-01T11:31:04Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to 4-5 C-level executives.\nThis individual will serve as a trusted extension of the executive team, managing complex calendars, coordinating domestic and international travel, monitoring executive email, preparing expense reports, and ensuring executives are fully prepared for meetings, travel, and other business commitments.\nThe ideal candidate is an experienced Executive Assistant who is comfortable supporting multiple senior leaders in a fast-paced environment, can manage competing priorities with minimal supervision, and understands the discretion and confidentiality required when working directly with executive leadership.\nKey Responsibilities\nExecutive Calendar & Schedule Management\nManage complex calendars for 4-5 C-level executives across multiple time zones.\nSchedule, coordinate, and reschedule internal and external meetings.\nIdentify scheduling conflicts and proactively recommend solutions.\nCoordinate meetings involving multiple executives, clients, partners, and external stakeholders.\nProtect executive focus time and ensure appropriate preparation time is built into schedules.\nMaintain accurate calendars and ensure executives are aware of upcoming commitments and changes.\nTravel Management\nCoordinate complex domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.\nManage multi-city and multi-executive travel schedules.\nMonitor flight schedules, delays, cancellations, and other travel disruptions.\nProactively adjust travel plans when circumstances change.\nPrepare detailed travel itineraries and ensure executives have all necessary confirmations and information.\nCoordinate transportation and accommodations for meetings, conferences, events, and business travel.\nTrack and maintain executive travel preferences.\nExecutive Email & Communication Support\nMonitor executive inboxes and identify high-priority messages requiring immediate attention.\nOrganize and prioritize incoming email based on urgency and importance.\nFlag important deadlines, requests, and follow-up items.\nDraft routine correspondence and responses when appropriate.\nTrack outstanding requests and ensure follow-ups are completed.\nMaintain a professional and appropriate communication style when interacting with internal and external stakeholders.\nEscalate sensitive or time-critical matters appropriately.\nExpense Management\nPrepare and submit accurate executive expense reports.\nCollect, organize, and reconcile receipts and supporting documentation.\nEnsure expenses are submitted in accordance with company policies.\nTrack outstanding reimbursements and resolve discrepancies.\nMaintain organized records of executive expenses.\nExecutive Meeting Support\nPrepare executives for upcoming meetings by organizing agendas, supporting materials, and relevant information.\nCoordinate meeting logistics and conference rooms or virtual meeting links.\nTrack action items and follow-ups when requested.\nAssist with preparation for board meetings, leadership meetings, client meetings, conferences, and other executive events.\nAdministrative & Operational Support\nMaintain confidential executive information and documentation.\nCoordinate special projects and administrative requests on behalf of executive leadership.\nConduct research and gather information as requested.\nAssist with presentations, reports, spreadsheets, and other executive materials.\nMaintain organized digital files and documentation.\nServe as a liaison between executives and internal teams, clients, vendors, and other stakeholders.\nAnticipate executive needs and proactively address administrative requirements before they become issues.\nQualifications\n5+ years of experience as an Executive Assistant, Senior Executive Assistant, or similar role.\nDemonstrated experience supporting multiple executives, preferably at the C-suite level.\nStrong experience managing complex calendars and scheduling across multiple time zones.\nProven experience coordinating domestic and international business travel.\nExperience managing executive email and correspondence.\nExperience preparing and reconciling expense reports.\nExcellent written and verbal English communication skills.\nStrong proficiency with Microsoft Office or Google Workspace.\nComfortable learning and working across multiple technology platforms.\nExceptional attention to detail and organizational skills.\nAbility to manage confidential and sensitive information with discretion.\nTechnology Requirements\nExperience with some or all of the following:\nMicrosoft Outlook / Microsoft 365\nGoogle Workspace\nMicrosoft Teams\nZoom\nSlack\nCalendar and scheduling platforms\nTravel booking platforms\nExpense management systems\nExcel / Google Sheets\nDocument management and cloud storage platforms\nPreferred Experience\nExperience supporting 4+ executives simultaneously.\nExperience supporting CEOs, Presidents, CFOs, COOs, or other C-level leaders.\nExperience in energy, technology, professional services, or other fast-paced corporate environments.\nExperience supporting executives who travel frequently.\nExperience working with executives across multiple time zones.\nExperience working in a remote or offshore support environment.\nPerks and benefits\nBecome part of the Employee Share Units program\nCloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.\nComprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment\nEndless opportunities for career advancement\nIn-house psychiatrist available to support employees' well-being\nInternational career growth and connections\nMental Wellness Employee Assistance program through Lifeworks\nParticipate and join our CS Social Clubs and Special Interest Groups to connect with colleagues\nQuarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled\nSuperb and exciting Mid-Year Parties - with items to give away and cash prizes!\nUnlimited cash incentives for hired referrals\nWe set you up for success with a company-provided PC/Laptop and fiber internet connection.","description_format":"text","description_chars":6253,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Life insurance"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-22T07:14:54Z"}],"visa":[],"liveness":{"score":32,"band":"fade","label":"Fading","p_open":1,"p_active":0.578,"p_room":0.55,"age_days":23,"expected_fill_days":22,"reasons":["conf:2","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/cloudstaff-executive-assistant-wfo","json_url":"https://alion.io/job/cloudstaff-executive-assistant-wfo.json","meta":{"generated_at":"2026-11-01T14:29:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22209,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50080},"rest":"https://alion.io/mcp/rest/get_company?id=50080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcloudstaff-executive-assistant-wfo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcloudstaff-executive-assistant-wfo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcloudstaff-executive-assistant-wfo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cloudstaff-executive-assistant-wfo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcloudstaff-executive-assistant-wfo"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3063553}},{"tool":"search_jobs","arguments":{"company":"cloudstaff.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3063553},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}