Project Coordinator | WFH

We are is seeking a highly organized, detail-oriented Project Coordinator to support the planning, coordination, and execution of projects across the organization. This individual will help ensure projects stay on schedule, deliverables are tracked, stakeholders remain informed, and administrative details are managed effectively.

The Project Coordinator will work closely with project managers, technical teams, customers, vendors, and other stakeholders to maintain project documentation, coordinate meetings, monitor timelines, track action items, and identify potential delays or issues before they affect project delivery.

The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities in a fast-paced technology-driven environment. This person should be an effective communicator who can bring structure and accountability to day-to-day project activities.

Key Responsibilities

Project Planning and Coordination

• Assist with coordinating project activities from initiation through completion.

• Maintain project schedules, timelines, milestones, task lists, and deliverable trackers.

• Follow up with internal teams and external stakeholders to ensure assigned tasks are completed on time.

• Monitor project progress and flag potential delays, risks, resource constraints, or dependencies.

• Help coordinate project handoffs between departments and ensure outstanding items are resolved.

Communication and Stakeholder Management

• Serve as a central point of coordination for project-related communications.

• Schedule project meetings, prepare agendas, document meeting notes, and distribute action items.

• Follow up with stakeholders on outstanding tasks, decisions, and deadlines.

• Provide regular project status updates to project managers and relevant stakeholders.

• Help ensure customers, vendors, and internal teams have the information needed to keep projects moving forward.

Documentation and Reporting

• Maintain accurate project documentation, including schedules, status reports, meeting notes, requirements, and deliverable records.

• Update project management systems and trackers to reflect current project status.

• Prepare progress reports and summaries highlighting completed tasks, upcoming milestones, open issues, and potential risks.

• Organize project files and ensure documentation is accessible to the appropriate team members.

• Track project changes, outstanding requirements, and approvals as needed.

Operational and Administrative Support

• Coordinate calendars, meetings, resources, and other logistics associated with project delivery.

• Assist with tracking project-related expenses, purchase orders, invoices, or vendor documentation when required.

• Help standardize project coordination processes, templates, and reporting practices.

• Identify opportunities to improve workflows, reduce administrative bottlenecks, and increase project visibility.

• Provide general operational support to project managers and leadership as needed.

Qualifications

• 2+ years of experience in project coordination, project administration, operations, or a similar role.

• Experience supporting multiple projects, teams, or stakeholders simultaneously.

• Strong organizational skills and exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

• Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.

• Experience with project management or collaboration platforms such as Microsoft Planner, Asana, Monday.com, Jira, Smartsheet, or similar tools.

• Strong follow-through and the ability to hold stakeholders accountable for action items in a professional manner.

• Ability to identify issues, anticipate needs, and proactively seek solutions.

Preferred Qualifications

• Experience working in a technology, IT services, telecommunications, or professional services environment.

• Familiarity with project lifecycles, task dependencies, milestone tracking, and status reporting.

• Experience coordinating customer-facing projects or working with external vendors.

• Exposure to process improvement, workflow documentation, or project management methodologies.

• Familiarity with CRM, ticketing, or service management platforms

Perks and benefits

Become part of the Employee Share Units program

Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

Endless opportunities for career advancement

In-house psychiatrist available to support employees' well-being

International career growth and connections

Mental Wellness Employee Assistance program through Lifeworks

Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues

Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled

Superb and exciting Mid-Year Parties - with items to give away and cash prizes!

Unlimited cash incentives for hired referrals

We set you up for success with a company-provided PC/Laptop and fiber internet connection.