{"id":3978379,"url":"https://alion.io/job/cloudstaff-real-estate-operations-assistant-wfh","title":"Real Estate Operations Assistant | WFH","company":{"id":50080,"name":"Cloudstaff","domain":"cloudstaff.com","url":"https://alion.io/company/cloudstaff","size_band":"5000+","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":75,"open_postings":128,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"ChatGPT","optional":false},{"name":"Dropbox","optional":false},{"name":"Google Drive","optional":false}],"status":"live","first_seen_at":"2026-11-06T10:15:10Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-15T01:36:57Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Work-From-Home (CS Everywhere) - A work setup with unlimited access to the office and combined the flexibility and cost savings that comes with working from world-class offices.\nWe are looking for a dependable, proactive assistant to help run the day-to-day operations of a real estate business. The role includes preparing listings, organizing property and client information, handling routine paperwork and follow-up, supporting rental listings, producing marketing content, and keeping CRM and task lists current.\nWe use written procedures, checklists, templates, and AI tools. Some processes are still being improved, so we need someone who can follow existing instructions, spot what’s missing, and help document better ways to handle recurring work.\nThe goal is for this person to take ownership of routine administrative work and keep things moving when we are busy or traveling. We will continue to handle pricing decisions, negotiations, real estate advice, contract interpretation, and other licensed decisions.\nWhat you’ll do\nListing preparation and support\nOrganize seller information, property details, photos, and supporting documents.\nPrepare MLS data-entry drafts and listing materials from verified information and my instructions.\nCoordinate photography, photo editing, floor plans, approved virtual staging, and other listing vendors.\nPrepare marketing materials and listing descriptions for my review.\nSet up showing services, maintain launch checklists, and prepare showing activity and feedback summaries.\nComplete approved listing updates and flag missing information or potential issues.\nRental listing support\nOrganize landlord and property information, photos, and records.\nPrepare rental listing drafts and approved updates for MLS and other platforms.\nHandle routine administrative messages using approved information and scripts.\nTrack application materials and signature requests, and route substantive rental questions or decisions to me.\nDocuments and transaction administration\nKeep records organized in Jointly, All City’s back office, Google Drive, Dropbox, and other approved systems.\nPrepare document packages using forms and information I specifically direct.\nSend approved signature requests and track their status.\nMaintain broker-approved administrative task lists and flag missing documents, delays, and upcoming dates.\nRequest authorized documents or factual status updates from clients, title companies, lenders, HOAs, and vendors.\nCRM and research\nKeep contact information, notes, and assigned follow-up tasks current in my ChatGPT-connected CRM.\nPrepare prioritized follow-up lists and draft messages for my review.\nGather property facts and comparable-market materials for my review. I make the pricing recommendations.\nMarketing and AI tools\nEdit short videos and create graphics, newsletters, social posts, and other marketing materials.\nUse Canva, HeyGen, a video editor, a social media posting tool, and ChatGPT.\nWrite useful AI prompts, check AI output against reliable information, and protect client privacy.\nSchedule content after approval and maintain an organized content calendar and asset library.\nRoutine communication and travel coverage\nUse a dedicated business email account and a U.S. phone and text line through Quo.\nHandle routine administrative calls and messages, take accurate notes, and document next steps.\nUse approved information to answer routine questions and route matters needing my judgment to me or a designated licensed backup.\nFollow an agreed coverage plan when I’m traveling. This role does not require continuous, unplanned after-hours availability.\nQualifications\nStrong written and spoken English and a professional phone manner.\nGood organization, accuracy, follow-through, and the ability to manage several open tasks.\nComfort learning software and following written procedures.\nPractical ChatGPT skills, including writing prompts and checking AI-generated work.\nReliable internet, suitable equipment, and a quiet place for calls.\nExperience with U.S. residential real estate, listing support, rentals, MLS systems, transaction administration, or marketing is helpful. Experience with every tool isn’t required.\nJudgment and approvals\nThe assistant should be comfortable owning routine, approved workflows and raising questions when information is missing or something falls outside the instructions. Pricing, negotiations, advice, contract interpretation, document selection, and other licensed decisions stay with me or an authorized license holder. The exact duties involving forms, contract dates, and transaction coordination will follow All City’s written guidance and applicable Texas requirements.\nFirst 90 days\nFirst month: Learn the systems, procedures, communication style, and escalation process; complete assigned work with close review.\nBy 60 days: Handle recurring workflows reliably, prepare materials that are ready for my review, and keep open items visible.\nBy 90 days: Own the agreed administrative workflows, follow up without repeated reminders, flag problems early, and help improve our checklists and procedures.\nSuccess means accurate work, consistent follow-through, clear updates, and fewer routine tasks requiring my personal attention.\nPerks and benefits\nBecome part of the Employee Share Units program\nCloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.\nComprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment\nEndless opportunities for career advancement\nIn-house psychiatrist available to support employees' well-being\nInternational career growth and connections\nMental Wellness Employee Assistance program through Lifeworks\nParticipate and join our CS Social Clubs and Special Interest Groups to connect with colleagues\nQuarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled\nSuperb and exciting Mid-Year Parties - with items to give away and cash prizes!\nUnlimited cash incentives for hired referrals\nWe set you up for success with a company-provided PC/Laptop and fiber internet connection.","description_format":"text","description_chars":6159,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Life insurance"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","IT Outsourcing & Dedicated Teams","Business Process Outsourcing (BPO)","IT Staffing & Staff Augmentation"],"lifecycle":[{"event":"open","at":"2026-11-09T18:53:32Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.628,"p_room":1,"age_days":7,"expected_fill_days":29,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/cloudstaff-real-estate-operations-assistant-wfh","json_url":"https://alion.io/job/cloudstaff-real-estate-operations-assistant-wfh.json","meta":{"generated_at":"2026-11-15T02:54:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5391,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50080},"rest":"https://alion.io/mcp/rest/get_company?id=50080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcloudstaff-real-estate-operations-assistant-wfh"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcloudstaff-real-estate-operations-assistant-wfh"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcloudstaff-real-estate-operations-assistant-wfh"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cloudstaff-real-estate-operations-assistant-wfh\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcloudstaff-real-estate-operations-assistant-wfh"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3978379}},{"tool":"search_jobs","arguments":{"company":"cloudstaff.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3978379},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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