{"id":3063788,"url":"https://alion.io/job/cloudstaff-records-paralegal-wfo","title":"Records Paralegal | WFO","company":{"id":50080,"name":"Cloudstaff","domain":"cloudstaff.com","url":"https://alion.io/company/cloudstaff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":75,"open_postings":126,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Legal","role_family":"Legal","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Colombia"],"countries":["CO"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-17T17:29:31Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-28T20:53:05Z","board_verified":true,"closed_at":null,"days_open":41,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":41},"description":"We are seeking a highly motivated, involved professional to provide support with retrieval and management of records. The position supports our attorneys and paralegals by requesting, receiving, organizing, and managing records for active cases. Requires strong attention to detail, comfort with confidential health information and HIPPA requirements, and the ability to follow up persistently with providers. Must be able to multi-task and work efficiently in a quickly changing work environment. This is an in-office position. Helpful to have experience in the medical and/or legal field or in a related area and general knowledge regarding HIPAA regulations. Position works under immediate supervision. Spanish proficiency preferred.\nKey Responsibilities\nFinalize preparation of state and federal court subpoenas requesting records.\n\nCalendar deadlines to assist legal team in properly handling requests for records.\n\nWork with process servers to secure proper process service, including follow up and retrieval of alternative provider names and addresses.\n\nTrack all requests in the case management system and proactively follow up to obtain missing or delayed records in a timely manner.\n\nProcess invoices for records and coordinate prompt payment to release records.\n\nReview incoming records for completeness and save into case management system according to firm naming conventions.\n\nObtain properly executed certificates from records custodians and save into case management system.\n\nMaintain accurate logs of request dates, receipt dates, and record status.\n\nOrganize and file both digital and physical records according to firm protocols for easy retrieval.\n\nRetain internal case dashboards up-to-datewith real-time status of all requests.\n\nPerform quality checks to ensure scanned documents are clear, complete, and correctly indexed.\n\nRetrieve and prepare specific records for attorneys or paralegals when needed for case review, depositions, discovery responses, or trial preparation.\n\nDraft correspondence to providers requesting records.\n\nProtect all protected health information (PHI) and follow HIPAA and firm confidentiality rules at all times.\n\nPerform other records-related administrative tasks as assigned.\n\nQualifications\nHigh school diploma or GED, and at least a 2-yearassociate degree or paralegal certificate.\n\nAt least 2yearof experience handling records in a law firm, medical office, insurance company, or healthcare setting.\n\nStrong organizational skills and attention to detail.\n\nProficient in the use of Microsoft Office (Word, Excel, Outlook), Adobe Acrobat, and document scanning.\n\nExcellent internet research and investigative skills\n\nAbility to manage multiple tasks, prioritize, and meet deadlines in a busy environment.\n\nProfessional communication skills for working with providers and internal team members.\n\nDiscretion and integrity when handling sensitive and confidential information.\n\nPerks and benefits\nBenefits and Perks (for Colombia):\nComprehensive Legal Benefits\nAs part of your contract, we ensure all legally mandated benefits are covered-because your well-being is our priority! Here's what you can count on:\nHealth Insurance (EPS)\nPension Coverage\nSeverance Pay (Cesantías)\nFamily Compensation Fund (CCF)\nOccupational Risk Insurance (ARL)\nExclusive Perks That Go Beyond\nWe believe in giving more than just the basics. With us, you’ll enjoy:\nPremium Health Insurance (Prepagada)\nLife Insurance, starting from your 16th day with us.\nFlexible Work Setup options-Hybrid, On-site, or Remote. (This can change according to the role you are applying to)\nAccess to the CloudStaff Dream Points Program.\nExciting Growth Opportunities to fuel your career aspirations.","description_format":"text","description_chars":3708,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":true}]},"benefits":["Flexible schedule","Growth opportunities","Health insurance","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-22T07:14:54Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":1,"p_active":0.461,"p_room":0.44,"age_days":40,"expected_fill_days":31,"reasons":["conf:3","stale_co","velocity","win:tail","crowd:junior,brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/cloudstaff-records-paralegal-wfo","json_url":"https://alion.io/job/cloudstaff-records-paralegal-wfo.json","meta":{"generated_at":"2026-10-28T23:34:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32288,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50080},"rest":"https://alion.io/mcp/rest/get_company?id=50080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcloudstaff-records-paralegal-wfo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcloudstaff-records-paralegal-wfo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcloudstaff-records-paralegal-wfo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cloudstaff-records-paralegal-wfo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcloudstaff-records-paralegal-wfo"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3063788}},{"tool":"search_jobs","arguments":{"company":"cloudstaff.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3063788},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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