{"id":3063584,"url":"https://alion.io/job/cloudstaff-senior-administration-project-support-coordinator-i-hybrid","title":"Senior Administration & Project Support Coordinator I Hybrid","company":{"id":50080,"name":"Cloudstaff","domain":"cloudstaff.com","url":"https://alion.io/company/cloudstaff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":75,"open_postings":126,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Angeles City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12000,"max_usd":22000,"period":"year","method":"role_seniority_country_cell","sample_n":12},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"closed","first_seen_at":"2026-10-06T20:56:31Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-30T03:26:56Z","board_verified":false,"closed_at":"2026-10-30T03:26:56Z","days_open":23,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":23},"description":"Senior Administration & Project Support Coordinator\nIndustry:High-End Residential Construction / Electrical Trades\nLocation:Philippines\nReporting to:Business Owner / Director\nAbout the Role\nWe are seeking an experienced Senior Administration & Project Support Coordinatorto support a Melbourne-based business specialising in high-end residential construction projects.\nWorking closely with the business owner and project team, this role will take ownership of day-to-day administration, scheduling and project coordination, helping ensure jobs, communications and documentation are organised and kept up to date.\nThe ideal candidate will have previous experience supporting an Australian construction, electrical or trade-based business, be highly organised and confident communicating with a busy on-site team.\nKey Responsibilities\nScheduling & Project Coordination\nManage and maintain project and job schedules.\n\nBook and coordinate upcoming jobs and activities.\n\nPrepare and update schedules for supervisors and the wider team.\n\nTrack changes to project requirements and ensure relevant information is communicated.\n\nFollow up on outstanding actions, information and documentation.\n\nAssist with coordinating priorities across multiple active projects.\n\nAdministration & Communication\nManage and coordinate project-related emails and correspondence.\n\nEnsure communication between the business owner, supervisors and project managers is captured and followed up.\n\nMaintain accurate project and client records.\n\nAssist with general administrative tasks across the business.\n\nHelp create greater structure and consistency around existing administrative processes.\n\nLiaise with clients, suppliers and other stakeholders as required.\n\nInvoicing & Accounts Administration\nPrepare and process invoices using the company’s existing systems.\n\nEnsure invoicing information is accurate and completed on time.\n\nFollow up internally on information required for invoicing.\n\nAssist with other basic accounts administration as required.\n\nSystems & Process Improvement\nMaintain accurate information within Tradifyand other business systems.\n\nHelp document and improve administrative processes as the role develops.\n\nIdentify repetitive tasks that can be standardised or streamlined.\n\nSupport the business in developing more structured workflows around scheduling, project changes, invoicing and eventually elements of the quoting process.\n\nQualifications\nSkills & Experience\nPrevious experience in a senior administration, project administration or coordination role.\n\nExperience working with an Australian construction, electrical, plumbing or other trade-based businessis highly desirable.\n\nStrong scheduling and organisational skills.\n\nExcellent written and spoken English.\n\nConfident communicating with business owners, supervisors, project managers, clients and suppliers.\n\nStrong attention to detail and ability to manage multiple priorities.\n\nComfortable working independently and taking ownership of tasks.\n\nExperience with job or project management software; Tradify experience would be advantageous.\n\nExperience with invoicing and general accounts administration.\n\nStrong Microsoft Office / Microsoft 365 skills.\n\nPerks and benefits\nBenefits and perks:\nComprehensive health and life insurance starting on your 16th day of employment, including coverage for one free dependent\nFlexible leave credits that can be used for vacation, emergencies, and sick leave\nExciting Mid-Year Parties with giveaways and cash prizes!\nEndless opportunities for career advancement\nWe set you up for success with a company-provided PC/laptop and fiber internet connection\nTech-on-Wheels support\nJoin our CS Social Clubs and Special Interest Groups to connect with colleagues\nInternational career growth and networking opportunities\nUnlimited cash incentives for successful referrals\nIn-house psychiatrist available to support employees' well-being\nBecome part of the Employee Share Units program\nCloudstaff Dream Points - redeemable for useful items like appliances, kitchen gadgets, and more\nCLOUDSTAFF: BUILD YOUR CAREER, ANYWHERE\nEstablished in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.\nWHY CLOUDSTAFF IS THE #1 WORKPLACE?\nAward-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition\nInvest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement\nThrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.","description_format":"text","description_chars":4829,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule","Life insurance"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-22T07:14:54Z"},{"event":"close","at":"2026-10-30T03:26:56Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/cloudstaff-senior-administration-project-support-coordinator-i-hybrid","json_url":"https://alion.io/job/cloudstaff-senior-administration-project-support-coordinator-i-hybrid.json","meta":{"generated_at":"2026-10-30T13:42:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":819,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50080},"rest":"https://alion.io/mcp/rest/get_company?id=50080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcloudstaff-senior-administration-project-support-coordinator-i-hybrid"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcloudstaff-senior-administration-project-support-coordinator-i-hybrid"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcloudstaff-senior-administration-project-support-coordinator-i-hybrid"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cloudstaff-senior-administration-project-support-coordinator-i-hybrid\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcloudstaff-senior-administration-project-support-coordinator-i-hybrid"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3063584}},{"tool":"search_jobs","arguments":{"company":"cloudstaff.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3063584},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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