{"id":3533090,"url":"https://alion.io/job/cloudstaff-us-payroll-specialist-wfo","title":"US Payroll Specialist | WFO","company":{"id":50080,"name":"Cloudstaff","domain":"cloudstaff.com","url":"https://alion.io/company/cloudstaff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":75,"open_postings":128,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bacolod, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":23000,"period":"year","method":"role_country_seniority_unknown","sample_n":87},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-29T12:05:22Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-04T11:48:37Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Work-From-Office is a setup based in Angeles/Makati/Ortigas/Bacolod\nWe are hiring a US Payroll Specialist to own payroll end to end for a group of four Illinois home care agencies. This is a position that works day to day with the agencies' ownership and operations team.\nPayroll is currently fragmented across several people. This hire consolidates it under one accountable owner: processing, filings, compliance, and verification. The right candidate needs little training and can take over a live, high-volume payroll with confidence.\nScope\nApproximately 400 employees across 4 agencies (separate entities/FEINs)\nBi-weekly pay cycles for every agency\nW-2 employee payroll (contractor/1099 processing may remain with existing staff)\nResponsibilities\nRun the full bi-weekly payroll cycle for all four agencies accurately and on schedule\nVerify payroll source data (WellSky hours) before processing, and push finalized payroll to QuickBooks Desktop\nPerform post-payroll checks every cycle: confirm all payments went out correctly, pay rates are accurate for each employee, and payroll hours match billing hours\nOwn the 941 process end to end: prepare and file the federal and state Form 941s and manage the corresponding tax payments, so both the payment and the filing of the 941s sit with this role; also handle Illinois unemployment filings\nOwn year-end processing and filings, including W-2s\nTrack and administer PTO, including Illinois and local (Chicago/Cook County) paid leave requirements and company policies\nAdminister FMLA tracking and documentation\nHandle IRS and state payroll correspondence and notices, including drafting responses (with written authorization where required)\nAdminister Illinois Secure Choice retirement program reporting and contributions\nMaintain clean payroll records and reconciliations across all four entities, and flag discrepancies to ownership promptly\nServe as the point of contact for payroll questions from agency staff\nQualifications\nRequirements\nProven, hands-on US payroll experience covering processing, tax filings, and compliance (no minimum years, but the experience must be deep enough to run this payroll with minimal training)\nQuickBooks Desktop proficiency (required)\nExperience with multi-entity payroll (multiple FEINs) or comparable complexity\nWorking knowledge of federal and state payroll tax requirements, including quarterly 941 filings and year-end reporting\nStrong verification and reconciliation skills, with a detail-first approach to rates, hours, and totals\nAbility to handle IRS and state agency correspondence professionally\nAvailability for at least a half-day overlap with US Central business hours\nPreferred\nHome care or healthcare industry payroll experience\nIllinois payroll experience (state unemployment, IL Secure Choice, Chicago/Cook County paid leave ordinances)\nADP payroll platform experience\nExperience with WellSky or similar home care scheduling/billing systems\nPerks and benefits\nHMO Coverage\nALE Club : Accountants Leading Evolution, be part of a community of accountants within Cloudstaff that serves as a platform to connect with their colleagues\nAnnual Performance Review with Salary Increase\nBecome part of the Employee Share Units program\nCloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.\nComprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment\nEndless opportunities for career advancement\nExclusive partnership with the IPA to offer a professional CPD pathway\nExclusive partnerships that offer Cloudstaff accountants additional training sessions\nFlexible leave credits which may be used for vacation, emergency, and sick leaves\nIn-house psychiatrist available to support employees' well-being\nInternational career growth and connections\nLook forward to weekly office perks for work from office staff - Free Coffee, Meals, and Beer Fridays!\nMental Wellness Employee Assistance program through Lifeworks\nParticipate and join our CS Social Clubs and Special Interest Groups to connect with colleagues\nQuarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled\nSuperb and exciting Mid-Year Parties - with items to give away and cash prizes!\nTop notch workplace with first class VIP lounge and game rooms\nUnlimited cash incentives for hired referrals\nWe set you up for success with a company-provided PC/Laptop and fiber internet connection","description_format":"text","description_chars":4474,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-30T16:40:30Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":5,"expected_fill_days":26,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/cloudstaff-us-payroll-specialist-wfo","json_url":"https://alion.io/job/cloudstaff-us-payroll-specialist-wfo.json","meta":{"generated_at":"2026-11-04T15:09:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22990,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50080},"rest":"https://alion.io/mcp/rest/get_company?id=50080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcloudstaff-us-payroll-specialist-wfo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcloudstaff-us-payroll-specialist-wfo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcloudstaff-us-payroll-specialist-wfo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cloudstaff-us-payroll-specialist-wfo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcloudstaff-us-payroll-specialist-wfo"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3533090}},{"tool":"search_jobs","arguments":{"company":"cloudstaff.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3533090},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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