{"id":2458572,"url":"https://alion.io/job/clyde-co-administrative-assistant-2","title":"Administrative Assistant","company":{"id":1761849,"name":"Clyde & Co","domain":"clydeco.com","url":"https://alion.io/company/clydeco-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Birmingham, United Kingdom","Bristol, United Kingdom","Southampton, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":52000,"period":"year","method":"role_country_seniority_unknown","sample_n":380},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-05T00:00:00Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-15T23:31:30Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Department: Healthcare\nLocation: Birmingham, Bristol & Southampton\nWorking arrangement: 4 days in office, 1 day from home\nThe Role\nThe Administrative Assistant provides essential administrative, file management, and operational support to Fee Earners, Practice Assistants, and the wider Legal Support team. The role is responsible for ensuring efficient document and matter management, supporting business operations, and delivering a professional, responsive service to both internal and external stakeholders.\nWorking within a fast-paced legal environment, the successful candidate will develop strong working relationships across the business, proactively manage tasks, and contribute to the smooth running of legal and business support activities.\nKey Responsibilities\nClient & Business Support\nSupport Practice Assistants with client and business development activities, including tender submissions, directory submissions, client training sessions, and meetings.\nMaintain accurate client, contact, and business development information within CRM systems.\nDevelop an understanding of client-specific protocols and requirements, ensuring these are followed consistently.\nAssist with the preparation and coordination of client-facing events, seminars, conferences, and networking activities.\nAdministrative & File Management\nManage electronic and physical files, ensuring documentation is appropriately filed, organised, and maintained in accordance with firm standards and naming conventions.\nSupport file opening, matter creation, file closing, and archiving processes in compliance with firm procedures and regulatory requirements.\nCoordinate printing, scanning, photocopying, document production, and high-volume copying requests.\nArrange meeting rooms, travel, accommodation, transport, courier services, and other administrative requirements.\nOrder and manage office and promotional materials, maintaining appropriate stock levels.\nSupport the preparation and distribution of event materials, delegate lists, and related documentation.\nCommunication & Collaboration\nWork closely with Practice Assistants, Fee Earners, Hub Leaders, and Legal Support Managers to deliver an efficient support service.\nCommunicate effectively with stakeholders, providing timely updates on tasks and work progress.\nAnswer and redirect internal telephone calls and enquiries as required.\nCollaborate with colleagues to manage workloads and ensure service levels and deadlines are consistently achieved.\nParticipate actively in team meetings and contribute to a positive team environment.\nMatter & Document Management\nUpload, organise, and maintain documentation within client data rooms and document management systems.\nAssist with the preparation of court bundles, both electronic and hard copy, ensuring compliance with court requirements and instructions.\nReview documentation and data for accuracy and completeness.\nMonitor shared inboxes and correspondence, ensuring documents are appropriately actioned and filed.\nEnsure all records are maintained in accordance with firm policies, procedures, and compliance requirements.\nFinancial Administration\nProvide support with billing, invoicing, and financial administration activities as required.\nAssist with expense processing and related administrative tasks.\nSupport fee earners and Practice Assistants in maintaining accurate matter-related information.\nService Excellence\nDeliver a professional, responsive, and client-focused service.\nTake ownership of assigned tasks, ensuring work is completed accurately and to agreed deadlines.\nDemonstrate flexibility and willingness to support colleagues and wider team objectives.\nIdentify opportunities to improve processes and ways of working to enhance service delivery.\nSkills, Experience & Knowledge\nEssential Skills & Experience\nPrevious experience in an administrative, coordination, or business support role, ideally within a legal or professional services environment.\nStrong organisational skills with the ability to prioritise workload and manage multiple tasks simultaneously.\nExcellent attention to detail and commitment to accuracy.\nStrong verbal and written communication skills.\nCustomer and client-focused approach with a commitment to delivering excellent service.\nProactive, adaptable, and solutions-focused mindset.\nAbility to work effectively as part of a team while managing individual responsibilities.\nProfessional, reliable, and accountable approach to work.\nWillingness to learn, develop, and take on new responsibilities.\nTechnical Skills\nExperience using document management, case management, or records management systems.\nGood understanding of administrative processes and best practice.\nIntermediate Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.\nExperience working with databases, shared systems, and digital collaboration tools.\nAbility to manage documentation, records, and data accurately and efficiently.\nThe Firm\nWhen you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.\nOur Commitment\nClyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.\nA Note on Privacy\nPlease take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.\nIf you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.\nThis is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.","description_format":"text","description_chars":6946,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-13T16:41:22Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Graduate Trainee, Skilled Worker, Senior or Specialist Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Graduate Trainee; Skilled Worker; Global Business Mobility: Senior or Specialist Worker","cap_exempt":false,"checked_at":"2026-10-15T06:21:15+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":59,"band":"ok","label":"Likely open","p_open":1,"p_active":0.788,"p_room":0.75,"age_days":10,"expected_fill_days":14,"reasons":["conf:16","wave","win:late","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/clyde-co-administrative-assistant-2","json_url":"https://alion.io/job/clyde-co-administrative-assistant-2.json","meta":{"generated_at":"2026-10-16T02:48:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4248,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761849},"rest":"https://alion.io/mcp/rest/get_company?id=1761849"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclyde-co-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclyde-co-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclyde-co-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clyde-co-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclyde-co-administrative-assistant-2"}]}