{"id":2458704,"url":"https://alion.io/job/clyde-co-administrative-assistant-4","title":"Administrative Assistant","company":{"id":1761849,"name":"Clyde & Co","domain":"clydeco.com","url":"https://alion.io/company/clydeco-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":86000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-08T00:00:00Z","employer_posted_date":"2026-07-08","last_verified_at":"2026-10-14T13:18:35Z","board_verified":true,"closed_at":null,"days_open":99,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":99},"description":"Overview\nClyde & Co seeks a proactive and detail-oriented Administrative Assistant to join our Dallas office. As a part of our North America Administrative Assistant pool, you will collaborate with other Administrative Assistants across the region to provide seamless support to our fee earners and staff. The ideal candidate will have a service-oriented mindset and be accustomed to working in a fast-paced environment.\nKey Responsibilities\nOperations\nOversee day to day facility operations and serve as point of contact for general office inquiries\nOversee Reception desk including answering phone and greeting visitors\nAssist with new hire onboarding\nReview and process operation invoices as needed\nCheck for incoming faxes and forward them to recipients\nOccasional courier runs (as requested)\nAssist with copy and print jobs; create binders and labels\nMonthly reconciliations of office credits cards and court docket prepaid accounts\nHandle new parking requests, validations and monthly invoices\nOrder new joiner office access cards and assigned property access via Brivo\nProvide back up to records management\nProfiles into firm document management system all incoming mail, faxes, overnight deliveries and forwards to appropriate teams for further handling\nOrder new joiner business cards\nLegal Administrative Support\nProvide overflow administrative support to region as a member of the Administrative Assistant Resource Team (AART)\nAssist with downloading and saving electronic records\nAssist with downloading electronic court filings, saving into document management system and routing to appropriate team\nAssist with closing matter memos\nAssist with preparation of expense reports and tracking payment of same\nAssist with additional administrative or legal support ad hoc projects as needed\nFacilities\nEnsure cleanliness of lobby, reception areas, conference rooms, visitor offices, kitchen and coffee station in orderly appearance and stocked with supplies\nCopier and printer maintenance: fill machines with paper; order toner, call for service as necessary\nComputer set-ups and troubleshooting IT issues\nServe as a secondary contact for facilities services in coordinating facilities improvement project\nCoordinate office cleaning with building management and office service team\nEnsure all plumbing, electrical and HVAC systems are working properly. Report all issues and hot/cold complaints to building management\nEnsure the office has enough emergency supplies and emergency preparedness plans are in place\nEvaluate life & safety procedures and work with management to develop a safe work place\nCoordinate bi-annual carpet cleaning schedule\nNotify specific vendors of any problems with office machines and follow through to see all repairs are completed\nConference Services & Hospitality\nCoordinate guest offices and hospitality arrangements for visiting employees and clients\nEnsure conference rooms are neat, and supplies are maintained at established levels\nPerform quality of service checks on local conference room meetings\nSet up conference rooms for meetings and special events\nMake hotel and car reservations for expecting visitors\nCoordinate and assist with VIP reception events for clients and employees of the firm\nWork closely with catering company for all reception and catering needs\nProvide support in audio visual set-ups for meetings and conference calls\nCandidate Specification:\nExcellent organizational skills\nAbility to organize a varied workload and prioritize tasks to meet agreed deadlines\nExcellent communication skills\nSelf-motivated, pro-active and able to use own initiative\nGood attention to detail\nFlexible approach with willingness to accept a range of varying responsibilities\nPositive attitude\nTeam player\nExperience and Knowledge:\nMS Office skills (Outlook, Word, Excel and PowerPoint)\nGood verbal and written communication skills\nAccurate typing (minimum speed 50 wpm)\nExcellent spelling and grammar\nThe Firm\nClyde & Co is a leading global law firm, helping organizations successfully navigate risk and maximize opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources. Globally integrated, Clyde & Co offers a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. It is committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves and provides an environment in which everyone can realize their potential, using its legal and professional skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimizing the impact it has on the environment including through a commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. The firm has 490 partners, 2400 lawyers, 3200 legal professionals and 5500 people overall in nearly 70 offices and associated offices worldwide.\nOur Values\nOur values are the principles that guide the decisions we make, unite us in our endeavors and strengthen our delivery, for our clients and our firm. We:\nWork as one - We are a globally connected team of talented people who act with a firm-first mentality to achieve success\nExcel with clients - We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the center of everything we do\nCelebrate difference - We help each other to be at our best and believe our differences result in greater achievement\nAct boldly - We seek new opportunities, take action and learn as we go, recognizing that curiosity drives our development and contributes to growth\nBusiness Services Competencies\nClyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.\nThe competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:\nTechnical Excellence\nPeople and Team\nClient/Stakeholder Relationships\nService Delivery and Commercial Awareness\nPersonal Effectiveness\nBenefits offered include generous time off; medical, dental, and vision insurance; 401K Safe Harbor contribution; Life/AD&D Disability; Flexible Spending Account; Supplemental Medical Accident Insurance; Supplemental Critical Illness Insurance; Employee Assistance Program; Pet Insurance; Commuter Benefits.\nThis is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.\nThe Firm\nWhen you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.\nOur Commitment\nClyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.\nA Note on Privacy\nPlease take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.\nIf you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.\nThis is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.","description_format":"text","description_chars":8879,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Professional development","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-13T16:41:22Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.198,"p_room":0.28,"age_days":99,"expected_fill_days":14,"reasons":["conf:16","wave","win:tail","crowd:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/clyde-co-administrative-assistant-4","json_url":"https://alion.io/job/clyde-co-administrative-assistant-4.json","meta":{"generated_at":"2026-10-15T17:38:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26736,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761849},"rest":"https://alion.io/mcp/rest/get_company?id=1761849"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fclyde-co-administrative-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fclyde-co-administrative-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fclyde-co-administrative-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/clyde-co-administrative-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fclyde-co-administrative-assistant-4"}]}