{"id":2959508,"url":"https://alion.io/job/cna-executive-assistant-and-office-administrator","title":"Executive Assistant and Office Administrator","company":{"id":2456,"name":"CNA","domain":"cna.com","url":"https://alion.io/company/cna-insurance","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":96,"open_postings":7,"ghost_share":0,"stale_share":0.143,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":161},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T22:31:21Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-05T16:54:32Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.\nThe Executive Assistant & Office Administrator is responsible for supporting their assigned executives and is the primary point of contact for employees, visitors, vendors, and external business partners, ensuring a professional and welcoming office environment. They provide comprehensive administrative support to the branch while overseeing the day-to-day operations of the office.The role manages reception, office facilities, security access, mail and courier services, supplies, vendor relationships, and administrative payment processes. The successful candidate will be proactive, highly organized, service-oriented, and comfortable balancing executive priorities with hands-on office management responsibilities.\nJOB DESCRIPTION:\nKey Responsibilities\nResponsible for calendar management, end-to-end travel arrangements, expense administration and available as backup to support other executive assistants.\nServe as the primary reception contact, greeting visitors, answering and directing calls, and responding to general inquiries.\nCoordinate meetings, events, catering, boardrooms, and other logistical requirements.\nOversee day-to-day office operations, including supplies, facilities, property maintenance, security access, and relationships with building management and vendors.\nCoordinate incoming and outgoing mail, couriers, packages, and business documents.\nSupport invoice processing, vendor administration, cheque handling, and other routine financial administration.\nCoordinate employee workplace needs, including access cards, business cards, nameplates, supplies, and office communications.\nMaintain accurate files and records and provide support for special projects and other administrative initiatives as required.\nAssist with other executive assistants to provide administrative support to senior leadership, meeting coordination, correspondence, presentations, reports, and confidential materials.\nAd hoc responsibilities as they arise.\nRequired Education\nPost-secondary education in Business Administration, Office Administration, or a related field preferred.\nEquivalent combination of education and relevant experience will be considered.\nRequired Skills & Experience\nMinimum 5 years of administrative experience, preferably including senior-level or executive support.\nStrong organizational and time-management skills with the ability to manage competing priorities.\nExcellent written, verbal, interpersonal, and customer-service skills.\nDemonstrated professionalism, discretion, sound judgment, and ability to handle confidential information.\nProactive and resourceful with strong problem-solving skills and attention to detail.\nAbility to work independently while collaborating effectively with employees, leaders, vendors, and external partners.\nStrong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.\nExperience coordinating office operations, facilities, vendors, meetings, and workplace services is an asset.\nKnowledge of the insurance or financial-services industry is an asset\nAt CNA, we are committed to providing equal employment opportunities to all employees and applicants. It is our policy to provide equal employment opportunities to employees and applicants based on job-related qualifications and ability to perform a job. If you require an accommodation during the hiring process or upon hire, please inform Human Resources. If a selected applicant requests accommodation during the recruitment process, CNA will consult with the applicant in order to provide suitable accommodation that takes into account the applicant’s accessibility needs.","description_format":"text","description_chars":3895,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property & Casualty Insurance"],"lifecycle":[{"event":"open","at":"2026-10-20T22:31:21Z"}],"visa":[],"liveness":{"score":77,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.857,"p_room":0.9,"age_days":15,"expected_fill_days":42,"reasons":["conf:8","win:mid"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/cna-executive-assistant-and-office-administrator","json_url":"https://alion.io/job/cna-executive-assistant-and-office-administrator.json","meta":{"generated_at":"2026-11-05T21:27:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1344,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2456},"rest":"https://alion.io/mcp/rest/get_company?id=2456"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcna-executive-assistant-and-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcna-executive-assistant-and-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcna-executive-assistant-and-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cna-executive-assistant-and-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcna-executive-assistant-and-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2959508}},{"tool":"search_jobs","arguments":{"company":"cna.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2959508},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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