{"id":2549695,"url":"https://alion.io/job/codewordagency-executive-administrative-assistant-contract","title":"Executive Administrative Assistant (Contract)","company":{"id":174635,"name":"Codewordagency","domain":"codewordagency.com","url":"https://alion.io/company/codewordagency","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States","United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":45,"max":60,"currency":"USD","period":"hour","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-14T15:50:45Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-26T15:53:25Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"About Us\nCodeword is a communication agency that helps brands create breakthrough comms, content, and community experiences.\nWe’re a fast-moving team of writers, editors, designers, strategists, videographers, PR mavens, and even a few traditional marketers. \nOur incredible roster of global brands trust us to launch their startups, run multi-channel campaigns, grow their user bases, and lead comprehensive PR and marketing initiatives. We're storytellers and brand engineers, and we love big ideas that serve a real purpose.\nCodeword is a remote-first agency, with physical offices in NYC and SF that we won’t make you visit.\nThis is a contractor opportunity starting in November 2026 and running through April 2027. \nAbout You:\n3-7 years of experience in administrative, operations, executive assistant, or project coordination roles\nHighly organized and detail-oriented, with exceptional follow-through and a knack for keeping things from falling through the cracks\nProactive and resourceful, you see what needs to happen next and take care of it\nComfortable supporting senior leadership, managing competing priorities, and keeping organizational deadlines on track\nA strong communicator who can confidently coordinate with coworkers, clients, and leadership\nComfortable giving and receiving constructive feedback when it’s needed to keep things moving\nAbout This Role: \nAdministrative professional who provides executive-level administrative support to leadership and comprehensive operational support to the broader team.\nOperational backbone connecting executive leadership, cross-functional internal teams, and external partners to ensure daily operations, schedules, and team initiatives run efficiently and seamlessly.\nWhat You’ll Be Doing:\nManage complex calendar management for leadership, proactively resolving scheduling conflicts and prioritizing high-value meetings.\nPrepare executive correspondence, briefing documents, agendas, and presentation materials for leadership reviews.\nCollaborate with local team members on travel itineraries for executive staff.\nGather and consolidate regional content to support leadership requests across communication channels.\nServe as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications.\nTrack and follow up on leadership action items and strategic deliverables across cross-functional partners.Maintain strict confidentiality when handling sensitive strategic, organizational, and personnel matters.\n\nTeam Operations & Logistics SupportPlan and execute bi-weekly team meetings and offsites, including agendas, presenter prep, team building activities, space logistics, tech setup, and catering.\nOversee onboarding support for team members, ensuring smooth resource provisioning and access setup.\nMaintain shared team documentation, organizational charts, knowledge bases, and team distribution lists.\n\nCommunications & Special ProjectsDraft and distribute internal communications, team announcements, and operational updates on behalf of team leadership.\nSupport special operational projects and process improvement initiatives to streamline department workflows.\n\nGeneral Operations & Production SupportProvide leadership with updates on active projects and follow ups from email communications and meetings.\nHandle ad hoc urgent requests for content updates directly with local team members.\n\nYour Compensation:\nPeople - that's you! - are the heart of our business, and we believe in pay transparency.\nOur budget for this role is $45 - $60/hour depending on experience.\nCodeword Benefits\nFlexible work hours\nMinimum 20 days paid vacation annually\n401k + financial wellness support\nHealth Insurance (medical, dental, life, pet, mental health services)\nHome office allowance\nBi-annual Wellness Credits\nMonthly Technology Credit (to offset internet / phone costs)\nComprehensive Parental Leave Policy\nA few more things you should know about Codeword\nThe Codeword dream: Make good money doing work you care about with people you like.\nWe love our clients (they write the checks!), which means maintaining a high bar for the creativity, smarts, responsiveness, and communication skills we offer them.\nWe’re around 100 people, big enough to handle large-scale marketing programs, small enough that you’ll have an impact on our culture.\nWe’re a friendly team, we look after each other, and we grow our careers together.\nWe respect everyone’s personal life. After-hours emails are strongly frowned upon, night and weekend work is very rare, and employees are encouraged to pursue their side-hustles.\nWe’re all grownups here, and we trust each other to get the work done, whether at home or in an office or a time zone on the other side of the world.\nWe believe in defaulting to openness. Our calendars, our salary tiers, and our doors are open for all to see. (Except for secret client stuff, which we guard with our lives.)\nWe’re a proud member of the global WE Communications family.\nEqual Opportunity: Codeword provides equal employment opportunity and doesn’t discriminate against employees or applicants because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status.\n Diversity and Inclusion: Codeword works hard to foster a diverse team and an inclusive workplace where everyone thrives.\nWe aren’t a traditional agency, so we like to hire people who don’t necessarily fit the agency mold or check all the “right” boxes. If you’re on the fence about applying, please do!","description_format":"text","description_chars":5617,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible schedule","Health insurance","Home office","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Creative Agencies","Digital Marketing"],"lifecycle":[{"event":"open","at":"2026-10-14T17:38:33Z"}],"visa":[],"liveness":{"score":77,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":0.9,"age_days":11,"expected_fill_days":32,"reasons":["conf:3","win:mid"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/codewordagency-executive-administrative-assistant-contract","json_url":"https://alion.io/job/codewordagency-executive-administrative-assistant-contract.json","meta":{"generated_at":"2026-10-26T17:45:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23783,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":174635},"rest":"https://alion.io/mcp/rest/get_company?id=174635"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcodewordagency-executive-administrative-assistant-contract"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcodewordagency-executive-administrative-assistant-contract"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcodewordagency-executive-administrative-assistant-contract"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/codewordagency-executive-administrative-assistant-contract\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcodewordagency-executive-administrative-assistant-contract"}]}