{"id":2447930,"url":"https://alion.io/job/coffeebot-internship-admin","title":"Internship Admin","company":{"id":3804446,"name":"Coffeebot","domain":"coffeebot.com.my","url":"https://alion.io/company/coffeebot","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"internship","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Subang Jaya, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6500,"max_usd":12000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":710},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T09:07:03Z","employer_posted_date":null,"last_verified_at":"2026-10-13T09:07:03Z","board_verified":false,"closed_at":null,"days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"Ready to join a small, close-knit team where organised work actually makes a visible difference? We are working with us at Coffeebot Holdings Sdn Bhd, a local food and beverage operator focused on smooth cafe operations and reliable customer experiences. We keep things practical, people-first, and low-drama so you can learn fast and contribute from day one.\nAs an Admin, your purpose is simple and crucial: keep our daily operations steady and efficient so baristas and managers can focus on customers. You will handle paperwork, track basic numbers, and coordinate with vendors and staff to make each shift feel easy and predictable.\nYour Growth & Impact\nDevelop practical admin skills that move you toward operations or store management roles in F&B.\nImprove your Excel and reporting skills through weekly sales and inventory tracking tasks.\nBuild vendor and team relationships that expand your professional network in hospitality.\nGain hands-on experience with point of sale systems and basic bookkeeping processes.\nEarn responsibility quickly by owning specific admin routines and small projects.\nRequirements\nResponsibilities\n\nOffice Operations\n\nMaintain daily paperwork including delivery notes, invoices, and petty cash records so records are easy to find and audit.\n\nPrepare simple daily and weekly reports summarising sales, cash, and float reconciliations for store managers.\n\nOrganise filing, label supplies, and keep admin areas stocked so shifts start on time.\n\nFinance & Records\n\nEnter sales and expense data into spreadsheets accurately to support smooth month end reviews.\n\nAssist with basic invoice processing and match purchase orders to deliveries to prevent stock or payment gaps.\n\nTrack petty cash and small reimbursements with clear notes so managers can approve quickly.\n\nPeople & Vendor Support\n\nCoordinate with suppliers to confirm deliveries and report discrepancies so stock arrives when needed.\n\nSupport staff scheduling, note shift swaps, and keep simple rosters updated to reduce confusion.\n\nHandle routine customer and staff enquiries politely and escalate issues to managers when required.\n\nHelp onboard new team members with simple admin tasks and site orientation to get them ready for service.\n\nRequirements\n\nQualifications & Experience\n\nBachelor or equivalent is preferred.\n\nAvailability to work flexible shifts common in F&B, including weekends and public holidays where needed.\n\nHard Skills & Knowledge\n\nProficient in Microsoft Excel for simple spreadsheets, totals, and basic formulas, including the employer-provided skill Microsoft Excel.\n\nComfortable with data entry, Google Workspace or Microsoft Office, and point of sale systems.\n\nBasic understanding of invoices, receipts, and simple bookkeeping entries for daily reconciliation.\n\nFamiliarity with inventory tracking or willingness to learn stock counting procedures quickly.\n\nSoft Skills & Qualities\n\nStrong attention to detail so records are accurate and reliable each day.\n\nClear communication and polite customer service when speaking with vendors, colleagues, and customers.\n\nGood time management and the ability to prioritise small tasks during busy shifts.\n\nTeam oriented mindset and willingness to learn from colleagues and follow standard procedures.\n\nSkills\nMicrosoft Excel, Data Entry, Inventory Management, Customer Service, Microsoft Word, Google Workspace, POS Systems, Basic Bookkeeping, 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