{"id":2534655,"url":"https://alion.io/job/cogent-analytics-bookkeeper-office-manager","title":"Bookkeeper / Office Manager","company":{"id":452171,"name":"Cogent Analytics","domain":"cogentanalytics.com","url":"https://alion.io/company/cogent-analytics","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":82,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Covington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":18,"max":22,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"QuickBooks","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-14T12:48:41Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T04:32:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.\nResponsibilities:\nKey Responsibilities:\nAccounting Duties:\nManage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.\n\nDaily close register and run sales tape.\n\nFinalize credit card transactions.\n\nMake bank deposits\n\nDaily reconcile sales report to previous day’s close-out from cash register tape.\n\nPost parts invoices to QuickBooks after matching to filed invoices.\n\nMaintain accurate and up-to-date financial records in accounting software (QuickBooks).\n\nPrepare monthly financial statements, reports, and budgets.\n\nOversee expense tracking, vendor payments, and purchasing.\n\nEnsure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.\n\nMonitor cash flow and provide guidance on financial planning and cost-saving opportunities.\n\nOffice Management Duties:\nWednesday morning payroll preparation.\n\nOversee front office operations, including customer service, scheduling, and workflow coordination.\n\nMaintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.\n\nOrder and manage office supplies, shop materials.\n\nSupervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.\n\nMaintain communication with vendors, insurance companies, and customers as needed.\n\nEnsure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).\n\nAnswer phones and direct calls.\n\nAdditional tasks as assigned by the owner.\n\nQualifications:\nQualifications:\nProven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.\n\nStrong understanding of accounting principles and financial reporting.\n\nProficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.\n\nExcellent organizational, communication, and time-management skills.\n\nAbility to multitask, prioritize, and maintain accuracy in a fast-paced environment.\n\nHigh level of integrity and confidentiality.\n\nPreferred Attributes:\nPrior experience managing a small office or working in a dual-role administrative/accounting position.\n\nFamiliarity with automotive repair industry operations and terminology.\n\nWorking Conditions:\nOffice environment within an active auto repair facility.\n\nTypical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.","description_format":"text","description_chars":3060,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Accounting & Bookkeeping Services","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-14T13:50:39Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":117500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":35,"reasons":["conf:1","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/cogent-analytics-bookkeeper-office-manager","json_url":"https://alion.io/job/cogent-analytics-bookkeeper-office-manager.json","meta":{"generated_at":"2026-10-15T06:45:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10070,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":452171},"rest":"https://alion.io/mcp/rest/get_company?id=452171"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcogent-analytics-bookkeeper-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcogent-analytics-bookkeeper-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcogent-analytics-bookkeeper-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cogent-analytics-bookkeeper-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcogent-analytics-bookkeeper-office-manager"}]}