{"id":3008232,"url":"https://alion.io/job/cogent-analytics-construction-accounting-specialist","title":"Construction Accounting Specialist","company":{"id":452171,"name":"Cogent Analytics","domain":"cogentanalytics.com","url":"https://alion.io/company/cogent-analytics","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":79,"open_postings":10,"ghost_share":0,"stale_share":0.8,"repost_share":0.1,"time_to_fill_p50_days":32,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Syracuse, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":23,"max":27,"currency":"USD","period":"hour","gross":null,"usd_annual":54000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-21T13:37:30Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-23T10:25:44Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Position Summary\nThe AP & AR Specialist is responsible for ensuring that the accounting system accurately and promptly reflects what the company owes and what it has earned. The position owns accounts payable and the assigned accounts receivable functions. It ensures expenses are properly coded, documented, reconciled, and paid on time, and that completed work and approved changes become timely, accurate customer billings.\nThe role directly impacts cash flow, cash-flow planning, job-cost accuracy, month-end reporting, vendor relationships, and the company’s ability to understand true project profitability. Unentered invoices understate expenses and liabilities, can make profitability appear stronger than it is, and leave management with an incomplete view of upcoming cash needs; delayed billings and unrecorded receipts hold back or obscure cash the company has already earned. The objective is not speed alone, but accurate, efficient, and consistent processing that keeps the books as close to real time as practical. The first six months of employment are a training period, after which the employee is expected to perform both AP and AR functions with minimal oversight.\nResponsibilities:\nAccounts Payable Processing\nProcess vendor invoices promptly and accurately, entering the correct vendor, amount, invoice date, GL account, job, cost class, phase, task, and tax coding. \nMaintain a steady daily processing pace throughout the week so invoices do not build into week-end or month-end backlogs. \nWork with Project Managers and Foremen to obtain missing job, phase, task, PO, approval, or supporting information. \nScan and match invoices, packing slips, and POs; enter approved invoices into Foundation with support attached and maintain organized electronic records. \nEnsure every transaction has the support, approvals, and coding needed to be reviewed, reconciled, and defended at month-end close, audit, or management review. \nPrevent duplicate entries and resolve posting errors or discrepancies promptly. \nCommunicate promptly when volume, approvals, missing information, or other issues prevent normal processing. \nVendor Management & Payments\nReview vendor statements for missing invoices, credits, discrepancies, or duplicate activity. \nMaintain vendor records, payment information, remittance addresses, W-9s, insurance certificates, WBE documentation, EINs, and other required information. \nVerify all new or changed vendor bank information by phone call to the contact information already on file before any change is made. \nVerify subcontractor insurance certificates are current at the time the contract is signed and again before each payment to the subcontractor. \nReview AP aging and upcoming obligations so management has a complete view of upcoming cash requirements and payments are prepared according to vendor terms and cash-management priorities. \nPrepare checks, ACH/EFTs, credit card payments, and other vendor payments. The Accounting Manager approves all payments and schedules ACH/EFTs; the Owner signs all checks. \nResolve vendor questions on unpaid invoices or account discrepancies to avoid late fees, missed discounts, account holds, or supply disruptions. \nCredit Cards & Reconciliations\nComplete Finvari imports and required posting activity on the established weekly schedule. \nReconcile company credit card accounts and statements, and support reconciliation of other assigned accounts. \nReview credit card activity for missing receipts, coding errors, duplicate charges, or unusual transactions. \nPurchase Orders, Job Cost & Budget Reporting\nMatch incoming invoices to applicable purchase orders and job documentation. \nReview open purchase orders on active and inactive jobs and identify items that should be closed or corrected. \nCoordinate with Project Managers when PO status or job coding is unclear. \nHelp ensure expenses are assigned to the proper accounting period and job so project costs and margins are accurately reported. \nIdentify missing invoices, unrecorded costs, or other AP issues that could distort job profitability or monthly financial reporting. \nAccounts Receivable Billing\nPrepare and email “Pencil” billings to Project Managers by the 15th of every month, or as needed for special contracts. \nEnter all AIA billing information and have it reviewed by the Project Manager before uploading into the online platform dictated by the GC. \nGather supporting documentation and verify billing amounts against contracts, schedules of values, approved pricing, and approved change orders. \nComplete lien waivers with each billing cycle and submit them with the billing as required by the GC. \nCoordinate with Project Managers and the Payroll Specialist so certified payroll, compliance, and other required documents accompany each billing. \nTrack each billing through submission and approval by the GC’s due date, and escalate items that cannot be billed because required information is missing. \nCash Receipts\nRecord cash receipts in Foundation the same day deposit details are received from the Accounting Manager, applying each payment to the correct customer, job, and invoice. \nIdentify short, unapplied, or unidentified payments and resolve them with the Accounting Manager and Project Managers. \nChange Orders\nProcess all change orders from GCs into the appropriate accounting and billing systems once approved by the Project Manager. \nVerify change-order documentation, pricing, approvals, job coding, and customer information before processing, and follow up with Project Managers when information is incomplete. \nMaintain the change order log and clear documentation connecting approved changes to the applicable project and customer billing. \nHelp ensure approved changes are captured, billed, and reflected in project financial reporting rather than being lost or delayed. \nMonthly Close Support\nEnter all invoices for the current accounting month by the established monthly cutoff so expenses and liabilities are recorded in the proper period. \nReview recurring monthly expenses (rent, utilities, cleaning, vehicle payments, and similar) to ensure they are recorded in the correct period. \nReview GL activity for potential posting or period errors. \nComplete credit card reconciliations, vendor statement reviews, and the monthly PO review before close, resolving or escalating outstanding items. \nSupport the Accounting Manager with additional close-related information as required. \nTax & Year-End Compliance\nReview invoices for appropriate sales and use tax treatment. \nMaintain documentation for tax-exempt jobs and provide applicable exemption information to vendors. \nMaintain vendor information required for 1099 reporting, ensuring W-9s and vendor tax records remain current in Foundation. \nReview annual invoice history and 1099 vendor classifications for accuracy. \nSupport preparation and ordering of required 1099 forms and ensure year-end adjustments are completed before established deadlines. \nAssist with accounting, sales tax, and related continuing education as needed. \nTime Management & Process Discipline\nMaintain an organized workflow that balances AP processing, reconciliations, vendor follow-up, AR billing, change orders, and monthly deadlines. \nPrioritize work based on financial impact, due dates, month-end requirements, and job needs rather than allowing work to accumulate. \nCommunicate early when workload, missing information, or competing priorities may prevent a deadline from being met. \nUse company systems and automation to reduce duplicate entry and simplify assigned processes. \nComplete the six-month training period, after which AP and AR functions are expected to be performed with minimal 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open","p_open":1,"p_active":0.602,"p_room":1,"age_days":1,"expected_fill_days":32,"reasons":["conf:0","stale_co","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":54000,"is_top_pay":false},"html_url":"https://alion.io/job/cogent-analytics-construction-accounting-specialist","json_url":"https://alion.io/job/cogent-analytics-construction-accounting-specialist.json","meta":{"generated_at":"2026-10-23T13:07:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per 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