{"id":1916472,"url":"https://alion.io/job/cogent-analytics-office-manager-construction","title":"Office Manager - Construction","company":{"id":452171,"name":"Cogent Analytics","domain":"cogentanalytics.com","url":"https://alion.io/company/cogent-analytics","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":82,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cumberland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":18,"max":22,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-05T13:58:45Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-12T09:14:27Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Position Summary\nThe Office Manager / Bookkeeper is responsible for the day-to-day execution of the accounting, financial reporting, and office administration functions for Steeple Town Enterprises and its related entities. This is a full-time, on-site position of 40 hours per week, reporting directly to the Owner.\nQualifications\nAccounting & Bookkeeping\nAccounts Payable\nMaintain accurate and current Accounts Payable records in Sage 50 for each company entity.\n\nVerify every vendor and subcontractor invoice against purchase orders, delivery confirmations, and project records before entry.\n\nEnsure all transactions are properly coded to the correct entity, job, and general ledger account, and are supported by documentation.\n\nAccounts Receivable & Collections\nPrepare and issue customer invoices, progress billings, and final invoices in coordination with the Construction Coordinator and sales staff.\n\nRecord cash receipts according to established procedures and prepare bank deposits as needed.\n\nManage the bank draw request process, including requesting draws, creating invoices, and providing lender documentation as required.\n\nMonitor A/R aging and communicate professionally with customers regarding outstanding balances and collections.\n\nEscalate past-due accounts and billing disputes to the Owner promptly.\n\nGeneral Ledger & Reconciliations\nRecord and reconcile daily financial transactions\n\nPrepare General Journal entries, including accruals, adjustments, and intercompany entries between entities.\n\nComplete monthly bank, credit card, and balance sheet account reconciliations in an audit-ready format.\n\nIdentify and resolve discrepancies, and escalate concerns to the Owner as needed.\n\nPayroll Support\nAssist with payroll processing, including collecting and verifying employee time records.\n\nEnsure payroll is processed accurately and on time and is properly recorded in the accounting system.\n\nMaintain payroll records and support payroll tax filings in coordination with the Owner and external partners.\n\nCash Flow, Budgeting & Forecasting\nPrepare and maintain the weekly cash flow report.\n\nSupport budget preparation and forecasting activities with the Owner and external partners.\n\nMonitor upcoming payables, receivables, and draw requests to help the Owner manage cash needs.\n\nJob Cost & Overhead Reporting\nEnsure project expenses, receipts, and invoices are coded accurately to jobs.\n\nPrepare labor burden and overhead absorption reporting as directed.\n\nSupport the Owner and Project Manager with job cost information as requested.\n\nOffice Management & Administration\nFront Office & Customer Communication\nAnswer the telephone and greet visitors professionally, providing information and relaying messages.\n\nRoute matters requiring action to the appropriate person and follow up to ensure completion.\n\nReturn all calls and messages within one business day, and within two hours whenever possible.\n\nCustomer & Lead Records\nLog incoming leads in Pipedrive or the company-designated system and assign job numbers.\n\nMaintain accurate customer, lead, and vendor information in company systems.\n\nMaintain organized customer and company files, both electronic and paper, that are readily accessible.\n\nOffice Operations\nOversee the day-to-day operation of the office to ensure it runs efficiently and professionally.\n\nOrder and maintain office supplies and manage office equipment, vendor, and service accounts.\n\nMaintain company records and filing systems, including document retention.\n\nMaintain a clean, organized, and professional office environment.\n\nQualifications\nAssociate's degree in accounting, business, or a related field, or equivalent experience; high school diploma or GED required.\n\nMinimum 1 year of Accounts Payable / Accounts Receivable experience with a focus on financial reporting.\n\nMinimum 1 year of experience in a customer- or client-facing role.\n\nMinimum 1 year of experience in a self-directed role with accountability for results.\n\nProficiency in Sage 50 (Peachtree) and Microsoft Excel; working knowledge of Microsoft Word and Office.\n\nStrong understanding of accounting principles and managerial and financial reporting.\n\nExperience with multi-entity accounting, construction job costing, or managerial accounting is preferred.\n\nHigh attention to detail, strong organizational skills, and the ability to manage multiple priorities.","description_format":"text","description_chars":4379,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-05T16:25:53Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":117500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.856,"p_room":1,"age_days":6,"expected_fill_days":32,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/cogent-analytics-office-manager-construction","json_url":"https://alion.io/job/cogent-analytics-office-manager-construction.json","meta":{"generated_at":"2026-10-12T13:07:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20487,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":452171},"rest":"https://alion.io/mcp/rest/get_company?id=452171"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcogent-analytics-office-manager-construction"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcogent-analytics-office-manager-construction"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcogent-analytics-office-manager-construction"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cogent-analytics-office-manager-construction\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcogent-analytics-office-manager-construction"}]}