{"id":2059260,"url":"https://alion.io/job/cohere-office-manager-security-coordinator","title":"Office Manager & Security Coordinator","company":{"id":270,"name":"Cohere","domain":"cohere.com","url":"https://alion.io/company/cohere","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":87,"open_postings":71,"ghost_share":0,"stale_share":0.31,"repost_share":0,"time_to_fill_p50_days":73,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ottawa, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":115000,"max":140000,"currency":"CAD","period":"year","gross":null,"usd_annual":98215},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-08T00:03:48Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-12T11:26:49Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Who are we?\nCohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.\nWe’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.\nWe obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.\nWe are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!\nRole Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.\nKey Responsibilities:\nFront-Facing Operations & Vendor Management:\nDirect oversight of cleaners, food & beverage program, suppliers, and maintenance vendors\n\nCoordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization\n\nLead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates\n\nHandle shipping and logistics, including laptop distribution for new hires and managing returns\n\nSecurity Compliance & Protocol Implementation:\nEnsure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements\n\nOversee security screening processes for employees, contractors, and visitors\n\nEnforce access controls, secure storage, and transmission protocols for sensitive materials\n\nReport security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required\n\nMaintain accurate security records, including clearance coordination, training logs, and incident reports\n\nProvide back up to the Company Security Officer\n\nOffice Management & Inventory:\nMaintain food, office, and cleaning supply levels; track usage and reorder proactively\n\nConduct office tours and serve as primary in-person point of contact for new employees\n\nOversee incoming/outgoing mail and package handling\n\nProvide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics\n\nEvents, Culture & Community:\nOrganize monthly social events (e.g., Pride Party, holiday celebrations) and \"moments of delight\" for team morale\n\nManage event execution with security considerations for internal and external gatherings\n\nCoordinate guest experiences and visitor logistics\n\nOversee mail management and package handling\n\nQualifications & Requirements:\nMandatory Requirements:\nCanadian citizenship and current residency in Canada\n\nValid Reliability Status with familiarity with CSP/PSPC frameworks\n\n2+ years of experience in security operations (government/industrial security preferred)\n\nPreferred Qualifications:\nExperience managing vendors, facilities, and office operations\n\nFamiliarity with government contract security requirements\n\nStrong event planning and community engagement skills\n\nExcellent communication and interpersonal abilities\n\nApplication Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.\nFull-Time Employees at Cohere enjoy these Perks:\nA weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.\n\nFull health and dental benefits, including a separate budget for mental health.\n\nRRSP matching, 401K, Pension Scheme.\n\n100% Parental Leave top-up for up to 6 months, for either parent.\n\nAnnual enrichment benefits:\nArts & culture, fitness/wellness, quality time, and a workspace improvement credit.\nEducation & learning stipend for conferences, courses, and coaching.\n\n6 weeks of paid vacation (30 working days!)\n\nBudget for traveling to other offices if you are remote, plus an annual company offsite.\n\nHow and Where We Work:\nCohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.\n\nFor those in the office: a daily lunch program, plenty of snacks, and regular community and social events.\n\nFor those not near an office: a co-working benefit so you can work alongside others in your city.\n\nEveryone receives a $500 home office stipend to set up your workspace properly.\n\nIf any of the above doesn’t line up exactly with your experience, we still encourage you to apply.\nWe strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.\nWe may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.\nBeware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.","description_format":"text","description_chars":6166,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Home office","Parental leave"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Biotechnology","Energy & Utilities","LLM & Generative AI"],"lifecycle":[{"event":"open","at":"2026-10-08T01:08:57Z"}],"visa":[{"country":"CA","licensed_sponsor":true,"evidence":"Positions approved through LMIA in 12 months: 8","filings_12m":8,"filings_prev_12m":1,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"High Wage; Global Talent Stream","cap_exempt":false,"checked_at":"2026-10-03T21:10:52+00:00","sources":["ESDC: employers issued a positive LMIA"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":4,"expected_fill_days":73,"reasons":["conf:2","velocity","win:early","comp:junior,brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":98215,"is_top_pay":true},"html_url":"https://alion.io/job/cohere-office-manager-security-coordinator","json_url":"https://alion.io/job/cohere-office-manager-security-coordinator.json","meta":{"generated_at":"2026-10-12T17:13:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27492,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":270},"rest":"https://alion.io/mcp/rest/get_company?id=270"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcohere-office-manager-security-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcohere-office-manager-security-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcohere-office-manager-security-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cohere-office-manager-security-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcohere-office-manager-security-coordinator"}]}