{"id":3365589,"url":"https://alion.io/job/coherent-administrative-assistant-workplace-services","title":"Administrative Assistant - Workplace Services","company":{"id":58506,"name":"Coherent","domain":"coherent.com","url":"https://alion.io/company/coherent-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":84,"open_postings":61,"ghost_share":0,"stale_share":0.836,"repost_share":0,"time_to_fill_p50_days":4,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saxonburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T18:01:24Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-13T23:59:03Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Primary Duties & Responsibilities\nGreet visitors to the Saxonburg site in professional manner. \nReview daily visitors to site and prepare accordingly for sign-in process. \nFollow visitor procedure by requesting and documenting (where applicable) identification, assigning appropriate badge to visitors, and ensuring IP form is completed.\nEnsure that all outside visitors/guests and/or consultants are aware of the Coherent visitor procedures.\nContact Trade Compliance and/or EHS regarding any issues or concerns involving visitors before allowing them to leave the reception area.\nMake sure visitors sign all appropriate documentation and regular visitors update signed documentation according to retention guidance including IP and Visitor logs.\nSet up and maintain the site’s Envoy visitor login system.\nAnswer and direct all incoming calls to appropriate department in polite manner.\nMaintain Galaxy badging system including creation of badges for new hires, terminating access for separations, updating access as requested by leadership.\nMaintain and operate the Site’s CCTV security camera system. Monitor the system for suspicious activity while at the front desk and assist Facilities and HR with incident investigation. Report any camera issues to Site Facilities Manager so that repairs can be made in a timely manner.\nFacilitate intercompany mail exchange with courier and ensure mail is delivered to appropriate individual/department.\nPerform opening and closing procedures for front desk and reception area.\nProvide administrative support to Facilities, EHS, HR.\nAssist EHS with all administrative work regarding the site’s contractor safety program. This includes but is not limited to maintaining all records regarding contractor safety programs, Certificates of Liability paperwork, daily contractor logs and other administrative paperwork.\nAssist with requests to order supplies and coordinate orders with purchasing. Record transactions in Concur and complete monthly expense reports.\nMaintain site seating charts and vacancy logs to track occupancy at Saxonburg location.\nMaintain spreadsheets tracking site utilities usage and send updates out monthly to appropriate departments.\nOther duties as assigned.\n\nEducation & Experience\nHigh school graduate or equivalent required. Associates degree is preferred.\n1-3 years in an administrative position preferred.\nSkills\nExperience with SAP/Oracle and ADP/Kronos or similar systems preferred.\nProficient in Microsoft products including Outlook, Word, PowerPoint, and Excel.\nAbility to operate general office equipment (scanning, fax, copier).\nExcellent organization skills and strong attention to detail.\nStrong written and verbal communication skills.\nAbility to maintain confidential information.\nStrong interpersonal, teaming, and problem-solving skills. \nPeople-oriented with a focus on delivering exceptional customer service.\nAbility to learn and operate site’s Galaxy badging system.\nAbility to learn and operate site’s CCTV system.\n\nWorking Conditions\nOffice environment within manufacturing plant.\nPhysical Requirements\nExtended periods of sitting or standing. \nAble to perform physical tasks in various positions: standing, crouching, kneeling, reaching. \nSafety Requirements\nAll employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.\nQuality and Environmental Responsibilities\nDepending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.\nCulture Commitment\nEnsure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:\nIntegrity - Create an Environment of Trust\nCollaboration - Innovate Through the Sharing of Ideas\nAccountability - Own the Process and the Outcome\nRespect - Recognize the Value in Everyone\nEnthusiasm - Find a Sense of Purpose in Work\nCoherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.\nIf you need assistance or an accommodation due to a disability, you may contact us at .","description_format":"text","description_chars":4471,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Lasers & Laser Systems","Optical Communications","Semiconductor Manufacturing","Optics & Photonic Components"],"lifecycle":[{"event":"open","at":"2026-10-27T22:57:56Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 28 · green card filings: 4","filings_12m":28,"filings_prev_12m":23,"green_card_filings_12m":4,"median_offered_wage_usd":125313,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":7,"band":"cold","label":"Long shot","p_open":1,"p_active":0.207,"p_room":0.35,"age_days":15,"expected_fill_days":4,"reasons":["conf:0","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/coherent-administrative-assistant-workplace-services","json_url":"https://alion.io/job/coherent-administrative-assistant-workplace-services.json","meta":{"generated_at":"2026-11-14T06:04:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10253,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58506},"rest":"https://alion.io/mcp/rest/get_company?id=58506"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcoherent-administrative-assistant-workplace-services"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcoherent-administrative-assistant-workplace-services"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcoherent-administrative-assistant-workplace-services"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/coherent-administrative-assistant-workplace-services\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcoherent-administrative-assistant-workplace-services"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3365589}},{"tool":"search_jobs","arguments":{"company":"coherent.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3365589},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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