{"id":3993916,"url":"https://alion.io/job/coherent-executive-assistant-c-suite-temp","title":"Executive Assistant - C Suite (TEMP)","company":{"id":58506,"name":"Coherent","domain":"coherent.com","url":"https://alion.io/company/coherent-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":84,"open_postings":62,"ghost_share":0,"stale_share":0.839,"repost_share":0,"time_to_fill_p50_days":4,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santa Clara, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-09T23:43:40Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-14T06:22:34Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Coherent is seeking a highly experienced Executive Administrative Assistant to serve as a proactive business partner and trusted extension of a C-Suite leader and the group’s leadership team. This role will provide the structure, preparation, coordination, and follow-through needed to enable the C-Suite leader and the broader organization to operate at the highest level across the business group and the company.\nThe successful candidate will be exceptionally organized, diligent, and detail-oriented, with the ability to retain important context and nuance. This individual will take ownership of commitments, meetings, materials, logistics, and follow-up, ensuring that work is completed thoroughly, accurately, and on time.\nPrimary Duties & Responsibilities\nManage the C-Suite leader and BG General Manager’s calendar, travel, expenses, and day-to-day logistics with sound judgment, discretion, and a strong understanding of business priorities.\n\nPrepare and coordinate business-group-level meetings across multiple continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up. \n\nEnsure the right stakeholders are included and that each meeting has a clear purpose and desired outcome.\n\nLead the planning and execution of business group off-site meetings and other key leadership events.\n\nTrack action items and commitments from staff and leadership meetings; proactively follow up with owners, monitor progress, and close open items.\n\nHandle sensitive corporate, personnel, legal, and business information with the highest level of confidentiality and professionalism.\n\nContinuously improve the systems, processes, and operating cadence of the General Manager’s office so priorities are anticipated, work is well organized, and responsibilities are completed with minimal direction.\n\nProvide coordination and administrative support across the management team, helping ensure alignment, communication, and timely execution.\n\nCoordinate travel plans and related logistics for the business group’s core leadership team, including employees who report to the BG General Manager.\nEducation & Experience\nBachelor’s Degree Required \n\n10+ years of experience supporting senior executives in a complex, global organization. \n\nDemonstrated experience coordinating complex, cross-functional programs, meetings, or business processes. \n\nExceptional organizational skills, attention to detail, follow-through, and ability to manage multiple priorities under tight deadlines. \n\nStrong written and verbal communication skills, including the ability to synthesize information and prepare materials for executive audiences. \n\nProficiency with Microsoft Office, calendar management, virtual meeting, and collaboration tools. \nKey Competencies\nAdaptability: Responds positively to change and shifting priorities.\nCollaboration: Works effectively with others to achieve common goals.\nEffective Communication: Communicates clearly and appropriately for the audience.\nProfessional Discretion: Demonstrates integrity and respect in handling confidential matters.\nWorking Conditions\nThis role will be based on-site in Santa Clara, CA\nMay involve occasional extended hours to meet project deadlines.\nOnsite Monday to Friday\nPhysical Requirements\nProlonged periods of sitting at a desk and working on a computer.\nSafety Requirements\nAll employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.\nQuality and Environmental Responsibilities\nDepending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.\nCulture Commitment\nEnsure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:\nIntegrity - Create an Environment of Trust\nCollaboration - Innovate Through the Sharing of Ideas\nAccountability - Own the Process and the Outcome\nRespect - Recognize the Value in Everyone\nEnthusiasm - Find a Sense of Purpose in Work\nCoherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.\nIf you need assistance or an accommodation due to a disability, you may contact us at .","description_format":"text","description_chars":4581,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Lasers & Laser Systems","Optical Communications","Semiconductor Manufacturing","Optics & Photonic Components"],"lifecycle":[{"event":"open","at":"2026-11-10T00:32:48Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 28 · green card filings: 4","filings_12m":28,"filings_prev_12m":23,"green_card_filings_12m":4,"median_offered_wage_usd":125313,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":34,"band":"fade","label":"Fading","p_open":1,"p_active":0.613,"p_room":0.55,"age_days":4,"expected_fill_days":4,"reasons":["conf:5","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/coherent-executive-assistant-c-suite-temp","json_url":"https://alion.io/job/coherent-executive-assistant-c-suite-temp.json","meta":{"generated_at":"2026-11-14T06:50:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11381,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58506},"rest":"https://alion.io/mcp/rest/get_company?id=58506"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcoherent-executive-assistant-c-suite-temp"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcoherent-executive-assistant-c-suite-temp"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcoherent-executive-assistant-c-suite-temp"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/coherent-executive-assistant-c-suite-temp\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcoherent-executive-assistant-c-suite-temp"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3993916}},{"tool":"search_jobs","arguments":{"company":"coherent.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3993916},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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