Facilities Layout & Documentation Specialist

Primary Duties & Responsibilities

1. Facility Information Governance

• Establish and govern the site's facility documentation program, including standards, processes, and best practices.
• Serve as the site owner for facility layouts, engineering drawings, space allocation records, and as-built documentation.
• Ensure facility documentation remains accurate, current, accessible, and reflects the physical facility.
• Develop governance processes that maintain documentation integrity throughout the facility lifecycle.

2. Facility Layout, CAD & Drawing Management

• Develop, maintain, and continuously improve facility layouts, floor plans, engineering drawings, and space allocation records using AutoCAD and related design software.
• Develop and maintain CAD standards, templates, title blocks, layer conventions, drawing libraries, and engineering drafting best practices.
• Update facility layouts and engineering drawings to support capital projects, equipment installations, renovations, infrastructure modifications, and organizational changes.
• Review contractor drawings and markups, incorporating approved design revisions and as-built information into controlled engineering documentation.
• Maintain room numbering, occupancy, and space assignment records to support facility planning and space utilization.
• Manage engineering drawing revisions to ensure facility documentation accurately reflects existing site conditions.

3. Capital Project Support & Engineering Documentation

• Serve as an active member of capital project teams from planning through project closeout.
• Establish documentation requirements for capital projects, including engineering deliverables, drawing standards, metadata, and as-built records.
• Develop and maintain engineering drawings and facility layouts for internally executed projects.
• Review and integrate documentation from architectural, engineering, and design-build partners into the site's controlled records.
• Conduct field walkdowns to verify facility changes and incorporate approved design revisions, contractor redlines, and as-built information.
• Coordinate project documentation turnover to ensure engineering records are complete, accurate, and incorporated into the site's documentation system.

4. Process Development & Continuous Improvement

• Design and implement standardized processes for facility documentation and engineering record management.
• Evaluate, recommend, and support implementation of digital tools that improve facility documentation, space management, and engineering information management.
• Audit facility documentation to verify alignment with actual site conditions.
• Identify opportunities to improve documentation quality, accessibility, and efficiency through standardization and automation.

Education & Experience

• 3-5 years of experience maintaining engineering drawings and technical documentation in an industrial, manufacturing, or engineering environment.
• Bachelor's degree in Engineering Technology, Drafting, Architecture, Construction Management, Facilities Management, Industrial Engineering, or a related technical discipline. In lieu of a bachelor's degree, an equivalent combination of education, technical training, and directly related professional experience will be considered.
• Experience using CAD software to develop and maintain facility layouts and engineering drawings. Proficiency in AutoCAD is a must, experience in REVIT is a plus.
• Experience with engineering drawing standards and revision management.
• Experience supporting construction, facilities engineering, or capital projects.
• Experience coordinating documentation across multiple stakeholders.
• Experience with data centers, healthcare facilities, or other MEP-intensive/technically complex projects is a plus.
• Experience with industry-standard Common Data Environment (CDE) or engineering content management platforms is preferred (e.g., Bentley ProjectWise, Autodesk Construction Cloud (ACC), Newforma, or equivalent).

Skills

• Exceptional attention to detail
• Strong organizational and document management skills
• Ability to manage multiple priorities while maintaining accuracy
• Customer-focused mindset with strong collaboration skills
• Continuous improvement orientation
• High level of ownership and accountability

Working Conditions

• Ability to work in an open concept office environment.
• Requires movement between office areas, construction zones, cleanrooms, and manufacturing environments throughout the workday.
• Ability to travel domestically and internationally (<5>

Physical Requirements

• Ability to perform extended site walks and inspections, including navigating uneven surfaces and active construction sites.
• Ability to sit or stand for extended periods while working at a computer
• Ability to communicate effectively in meetings, presentations, and virtual environments
• Ability to lift and carry light materials as required

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity - Create an Environment of Trust

Collaboration - Innovate Through the Sharing of Ideas

Accountability - Own the Process and the Outcome

Respect - Recognize the Value in Everyone

Enthusiasm - Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at [email protected].