Personal Assistant

Join COLIBRIX ONE - Innovating the Future of Payments

At COLIBRIX ONE*, we’re building advanced, AI-powered payment technologies that support Payment Service Providers (PSPs), Electronic Money Institutions (EMIs), and neobanks across the EU and the UK. As a fully licensed Electronic Money Institution (FCA Reference No. 927920) and holder of a Financial Institution Licence issued by the MFSA, as well as a principal member of both VISA and Mastercard, we provide comprehensive, real-world financial solutions that include:

• Global card processing
• Digital wallet infrastructure
• Cross-border merchant accounts
• Alternative payment methods (APMs)
• Corporate accounts for legal entities

We’re a fast-growing team with a passion for innovation, security, and scalability. Our culture values curiosity, collaboration, and impact - and we’re looking for talented professionals who are ready to shape the future of fintech.

At COLIBRIX ONE, your work directly powers the digital economy. If you're eager to solve meaningful challenges and build with purpose, we’d love to hear from you.

About The Role

We are looking for a highly organised, proactive and dependable Personal Assistant to the Chairman to provide executive, organisational and governance support across the Group.

This role goes beyond traditional PA responsibilities. You will help the Chairman maintain oversight of key priorities, governance matters, actions and deadlines, ensuring that important matters are properly coordinated, followed up and brought to conclusion.

The role involves regular interaction with the Chairman, senior management, directors and key functions across the Group.

Key Responsibilities

• Managing the Chairman's diary, meetings, correspondence and priorities, including coordinating meetings with subsidiary Boards, senior management, ExCo members and other Group functions
• Assisting the Chairman in monitoring matters arising under the Group Governance Framework, including agreed actions, reporting obligations, KPIs, escalations and matters requiring follow-up
• Maintaining an effective action and follow-up system, ensuring that decisions, commitments and outstanding matters are tracked and that the Chairman is alerted where deadlines or deliverables are approaching or overdue
• Coordinating the timely receipt and organisation of management information, Board papers, governance reports, financial information, compliance/risk reporting and other material submitted to the Chairman
• Assisting in preparing meeting agendas, briefing notes, presentations, correspondence and other documentation required by the Chairman
• Following up, on behalf of the Chairman, with senior management and other relevant individuals on agreed actions and outstanding information
• Helping maintain visibility over the Group's governance calendar, Board and committee meetings, regulatory and corporate deadlines and other significant Group events
• Organising information and documentation in a manner that allows the Chairman to readily identify matters requiring review, decision, escalation or intervention
• Providing general executive and administrative assistance to the Chairman across the full range of his responsibilities within Mellifera Holdings Limited and the wider Group
• Handling sensitive and confidential information with the highest level of discretion and professionalism

What you need to succeed in this role

• Highly organised, proactive and dependable, with excellent attention to detail
• Confident working with and following up with senior management, directors and other stakeholders
• Strong sense of ownership, with the ability to anticipate requirements and ensure actions and deliverables are completed
• Able to understand business context and priorities rather than simply perform administrative tasks
• Excellent communication skills, both written and verbal
• Sound judgement, discretion and professionalism when handling sensitive and confidential information
• Able to manage multiple priorities and deadlines independently in a fast-paced corporate environment
• Previous experience as a Personal Assistant, Executive Assistant, Executive Coordinator or similar role supporting senior executives or Board members
• Experience in financial services, fintech or payments is a significant advantage, particularly exposure to Electronic Money Institutions, acquiring, issuing or payment services
• Familiarity with Jira or similar task-management tools is a strong plus
• Strong proficiency in Microsoft 365 and other common corporate tools
• Fluent in English with additional languages considered an advantage
• Based in Malta, with flexibility to work in a hybrid environment

What we offer

• Opportunity to shape the future of fintech solutions within a growing company
• Collaborative, horizontal team structure that values your expertise and ideas
• Continuous learning and development opportunities to enhance your skills and career growth
• Competitive salary and benefits package

* Employment will be offered by Mellifera Kartiera Limited, registration number C107685, legal address: Villa Malitah, Mediterranean Street, The Village, St. Julians, STJ 1870, Malta, which is part of the group of companies operating under the COLIBRIX ONE brand. COLIBRIX ONE is a brand representing a group of legal entities, including Mellifera Kartiera Limited, Colibrix Limited, and Mellifera Operations Limited. While this position is offered within Mellifera Kartiera Limited, the employer reserves the right to offer employment through another legal entity within the group.